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Home My WebLink About01.a. Approve minutes of meeting held 01-18-2024Page 1 of 9 Item 1.a. LICENTRAL SAN February 1, 2024 FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JANUARY 18, 2024 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Board minutes 0 1 -18-24 February 1, 2024 Regular Board Meeting Agenda Packet - Page 5 of 130 Page 2 of 9 LCENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, January 18, 2024 2:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: MARIAHN LAURITZEN President MICHAEL R. MCGILL President Pro Tent BARBARA D.HOCKETT TAD J PILECKI FLORENCE T WEDINGTON A regular meeting of the Board of Directors was called to order by President Pro Tem McGill at 2:31 p.m. Secretary of the District Katie Young called roll: PRESENT.- Members: Hockett, McGill, Pilecki, Wedington ABSENT. Members: Lauritzen PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 1. Adopt Resolution No. 2024-001 commending outgoing Board President Barbara D. Hockett for her service These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 72 — Page 1 February 1, 2024 Regular Board Meeting Agenda Packet - Page 6 of 130 Page 3 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT January 18, 2024 Board Meeting Minutes - Book 72-Page 2 President Pro Tem McGill read the Resolution and thanked Member Hockett for her tenure as Board President in 2023. Member Hockett opined that the accomplishments noted as hers in the Resolution were accomplishments of the organization, not hers alone and thanked staff and the Board for all of the hard work and accomplishments completed in 2023. BOARD ACTION: Motion was made by Member Wedington and seconded by Member Pilecki to adopt Resolution 2024-001. Motion passed by the following roll call vote: 3-1-1; [Hockett abstain, Lauritzen absent.] CONSENT CALENDAR 2. Approve the following: a. December 21, 2023 Board meeting minutes 3. Approve expenditures incurred November 10, 2023 through December 7, 2023 4. Receive Budget -to -Actual Expenditure overview through the month of November 2023 5. Set a public hearing for February 1, 2024 at 2:30 p.m. to receive comments on the proposed Reimbursement Fee for Properties which could connect to the Job 6456 Sewer on Paseo Nogales Road in Alamo Member Pilecki noted that there were amended Board minutes provided as handouts for Item Number 2. a.; approval would be based on the amended minutes. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Wedington to adopt the Consent Calendar with the amendment to Item Number 2.a. as noted. Motion passed by unanimous roll call vote of the Board Members present. [4-0-1; Lauritzen absent.] OTHER BOARD ACTION ITEMS 6. Appoint a Board Member to the Diversity, Equity, Inclusion (DEI) Committee BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Hockett to appoint Member Wedington to the Diversity, Equity, Inclusion (DEI) Committee as recommended by President Lauritzen. Motion passed by the following vote: 4-0-1; [Lauritzen absent.] February 1, 2024 Regular Board Meeting Agenda Packet - Page 7 of 130 Page 4 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT January 18, 2024 Board Meeting Minutes - Book 72-Page 3 REPORTS AND ANNOUNCEMENTS 7. General Manager — Reports a. Receive 2023 Capital Projects Design -only Audit Report Internal Auditor Benjamin Johnson reviewed the presentation included in the agenda materials. Mr. Johnson stated that he was impressed with the knowledge and professionalism of the staff in the Capital Projects and Purchasing divisions and extended thanks to Finance Manager Kevin Mizuno and Deputy General Manager — Operations Greg Norby for their collaboration and input. Member Pilecki asked for clarification that the report focused on design phase only, not project construction contracts. Mr. Johnson confirmed that Member Pilecki's statement was true and stated that there was additional improvement to be around relevant policies and procedures before a similar audit could be completed for project construction items. President Pro Tem McGill commended Mr. Johnson for his work on the report and stated that he especially liked one key finding in the report that states that Finance Management "plans to expand on how to brief key customers on the status of their procurements" and looks forward to seeing that development when it comes forward. BOARD ACTION: Received the report. b. Receive biennial update on Emergency Management and Continuity of Operations programs Risk Management Administrator Shari Deutsch reviewed the presentation included in the agenda materials. Member Pilecki asked if coronal mass ejections (CME) would interrupt access to cellular communication devices. Ms. Deutsch confirmed that such scenario has been considered and backup solutions such as analog and satellite phones and regular and Ham radios are in place. President Pro Tem McGill stated that the District has invested previously in the procurement of generators and additional diesel holding tanks to provide fuel for backup equipment to be used when managing an emergency but that there were problems with keeping the diesel fuel fresh. February 1, 2024 Regular Board Meeting Agenda Packet - Page 8 of 130 Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 18, 2024 Board Meeting Minutes - Book 72-Page 4 Ms. Deutsch stated that those problems are still a concern and operations staff is working to ensure that the quantity and quality of diesel supply is adequate. BOARD ACTION: Received the update. C. Monthly Lab Update: Covid-19/Wastewater Epidemiology Update President Pro Tern McGill noted an item in the newspaper regarding the changes to the California Department of Public Health (CDPH) COVID regulations and asked Human Resources and Organizational Development Manager Teji O'Malley to comment. Ms. O'Malley stated that on January 9, 2024, the CDPH changed some regulations regarding individuals who test positive for Covid-19 but are asymptomatic, specifically that those individuals are no longer required to observe any quarantine requirements. However, California Division of Occupational Safety and Health (Cal/OSHA) regulations still govern all employers in California quarantine and Human Resources staff is seeking direction from the agencies and working to reconcile the differing directives. The CDPH regulation would significantly change how Central San manages staff who test positive for Covid-19 as they are currently required to quarantine for an established amount of time per District policy. Member Pilecki stated that the information in the update shows an increase in Norovirus, Covid-19 and respiratory syncytial virus (RSV) and questioned what, if any, impacts to staff have been observed. Ms. O'Malley responded that amongst staff, anecdotally, there has been an increase in the number of employees not feeling well (although not necessarily related to Covid) which impacts the use of sick time. Member Pilecki asked if the use of sick time is impacting operations, to which Ms. O'Malley responded that it was not. Member McGill noted that the final paragraph of the current report referenced a table that was not present. Provisional Lab Administrator Blake Brown acknowledged the omission and will correct it. BOARD ACTION: Received the update. 8. General Manager —Announcements No announcements were made. February 1, 2024 Regular Board Meeting Agenda Packet - Page 9 of 130 Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT January 18, 2024 Board Meeting Minutes - Book 72-Page 5 9. Counsel for the District District Counsel J. Leah Castella announced that per the action approved by the Board at the December 21, 2023 Board Meeting, in accordance with the appeals procedure set forth by the Memorandum of Understanding (MOU) with Public Employees Union -Local One, the services of arbitrators have been secured by staff in the issue of appeals filed by two employees represented by Local One. Ms. Castella stated that last week she was notified that one of the appeals has been withdrawn but the other is still scheduled to proceed. 10. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Finance — Tuesday, January 23 at 2:30 p.m. 11. Board Members — Committee Minutes a. December 19, 2023 — Finance Committee — President Hockett and Member Lauritzen b. December 20, 2023 — Real Estate, Environmental and Planning Committee (Special)- Chair Pilecki and Member Wedington BOARD ACTION: Received the Committee minutes. 12. Board Members - Reports and Announcements a. Member Hockett No report. Member McGill Member McGill also provided a written report covering his announcements and other meetings. Member McGill called attention to his site visit to Cedar Lane on January 9tn Member Pilecki No report. Member Wedington No report. BOARD ACTION: Received the reports and announcements. 13. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. February 1, 2024 Regular Board Meeting Agenda Packet - Page 10 of 130 Page 7 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT January 18, 2024 Board Meeting Minutes - Book 72-Page 6 14. Board Members — Other Items a. Provide direction to Member McGill, the District's representative and voting delegate for the Contra Costa Chapter of the California Special Districts Association (CSDA) to either approve the list of Executive Committee officers who are running unopposed or provide alternate direction Member Pilecki asked if the two Member -at -Large vacancies were running against one another or if there were two vacancies which would be filled by the two candidates named in the memo. Member McGill confirmed that there were two vacancies that need to be filled. BOARD ACTION: Motion was made by Member Hockett and seconded by Member Pilecki to direct voting delegate Member McGill to approve the Executive Committee officers who are running unopposed. Motion passed by the following vote: 4-0-1 [Lauritzen absent.] EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS No requests. ANNUAL MEETING OF FACILITIES FINANCING AUTHORITY 15. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (FFA) to conduct its annual meeting Note: Board Members will not receive a separate or increased stipend for attendance at this meeting. BOARD ACTION: President Pro Tern McGill adjourned the Board meeting at 3:35 p.m. and a meeting of the Facilities Financing Authority was called to order by Member Hockett as Chair. President Pro Tem McGill reconvened the Board meeting at 3:40 p.m. ANNOUNCE CLOSED SESSION (oursuant to Government Code Section 54957.7 District General Counsel J. Leah Castella announced a closed session that consisted of Item #16, existing litigation and Item #17, labor negotiations. Member Pilecki announced that he would need to recuse himself from Item #16. February 1, 2024 Regular Board Meeting Agenda Packet - Page 11 of 130 Page 8 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT January 18, 2024 Board Meeting Minutes - Book 72-Page 7 RECESS TO CLOSED SESSION The Board recessed and reconvened in closed session at 3:45 p.m. Closed Session (Not video recorded) CLOSED SESSION 16. Conference with Legal Counsel — exiting litigation pursuant to Government Code Section 54956.9(d)(1); • Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC 19-01012 17. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators • Roger S. Bailey, General Manager • J. Leah Castella, Esq., District Counsel Employee Organizations • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group • Management Group RECESS TO OPEN SESSION The Board recessed and reconvened in open session at 4:28 p.m. REPORT OUT OF CLOSED SESSION There was no reportable action taken. ADJOURNMENT The meeting was adjourned at 4:29 p.m. Michael R. McGill President Pro Tern of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California February 1, 2024 Regular Board Meeting Agenda Packet - Page 12 of 130 Page 9 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT January 18, 2024 Board Meeting Minutes - Book 72-Page 8 COUNTERSIGNED: Katie Young, CPMC, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California February 1, 2024 Regular Board Meeting Agenda Packet - Page 13 of 130