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HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 12-20-23Page 2 of 6 110ENTRAL SAN REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE MINUTES Wednesday, December 20, 2023 9:00 a.m. Cnmmittee Chair Tad Pilecki Member Florence Wedington BOARD OF DIRECTORS: BARBARA D.HOCKETT President MARIAHN LAURITZEN President Pro Tem MICHAEL R. MCGILL TAD J PILECKI FLORENCE T WEDINGTON PHONE: (925) 228-9500 FAX- (925) 372-0192 www.centralsan.org Staff. - Roger S. Bailey, General Manager (arrived during Item 3.a.) Katie Young, Secretary of the District Philip Leiber, Deputy General Manager — Administration (joined during Item 4.a.) Charles Mallory, Information Technology Manager (left after Item 4.b.) Danea Gemmell, Planning and Development Services Division Manager Lori Schectel, Environmental and Regulatory Compliance Division Manager (left during Item 4.b Melody LaBella, Resource Recovery Program Manager Blake Brown, Provisional Laboratory Program Administrator (left after Item 4.a.) Dana Lawson, Senior Engineer (left after Item 4.b.) Thomas Brightbill, Senior Engineer (left after Item 4.b.) Greg Collins, Development Services Supervisor (left after Item 4.b.) Kim Stahl, Development Services Supervisor (left after Item 4.b.) Francisco Santos, System Administrator (joined during Item 4.b.)(left during Item 4.c.) Stacey Durocher, Administrative Services Assistant Call Meetina to Order Member Wedington called the meeting to order at 9:00 a.m. 2. Public Comments None. January 18, 2024 Regular Board Meeting Agenda Packet - Page 68 of 84 Page 3 of 6 Real Estate, Environmental & Planning Committee Minutes December 20, 2023 Page 2 3. Items for Committee Recommendation to Board a. Review draft Position Paper to adopt Resolution No. 2024-XXX authorizing (1) execution of a Notice of Easement Encroachment at 1 La Senda, Orinda, and (2) allow staff to record the documents with the Contra Costa County Clerk - Recorder's Office Ms. Lawson provided an overview of the draft Position Paper included in the agenda materials. Chair Pilecki asked who made the improvements that encroached in the easement. Ms. Lawson stated that it was done by the previous property owners. She said the title company failed to disclose that there was an easement on the property when it was purchased. In response to Chair Pilecki's questions regarding possible legal claims against Central San, Ms. Lawson stated that no legal claims have been filed to date. District Counsel is in communication with the homeowner's attorney and has informed them that this is the first step in the process. Chair Pilecki recommended that staff add that the current homeowner was not responsible for the improvements that encroached into the easement to the Position Paper for the Board. COMMITTEE ACTION: The Committee recommended changes to the draft Position Paper and referred this matter to the Board for review. 4. Other Aaenda Items a. Receive update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) Ms. Schectel provided a verbal update on the last two BACWA meetings held on November 15, 2023 and December 17, 2023. Per -and Polyfluoroalkyl Substances (PFAS) The final report for the Phase II, Sewer Shed study was circulated to participating agencies. The San Francisco Estuary Institute asked that the report not be distributed further to allow them time to publish the study. Air Regulations The Bay Area Air Quality Management District (BAAQMD) postponed the December workgroup meeting. Staff will work on getting a date on the calendar to continue this effort in January. January 18, 2024 Regular Board Meeting Agenda Packet - Page 69 of 84 Page 4 of 6 Real Estate, Environmental & Planning Committee Minutes December 20, 2023 Page 3 Advanced Quantitative Precipitation Information (AQPI) AQPI is an enhanced weather radar system used to track atmospheric rivers and larger wet weather events. This program was grant -funded in 2016 by the California Department of Water Resources (CDWR) and awarded to Sonoma Water and other participating agencies. Communications BACWA established an ad hoc communications group after the large algae bloom last year. Plant tours are being scheduled by the group to gain a better understanding of the work that is being done within the current regulatory constraints, as well as the proactive steps that are already being taken to reduce nutrients. Nutrients Negotiations are continuing on the third Nutrient Watershed Permit with BACWA and the Regional Water Quality Control Board (RWQCB). There will be a 10-year bay -wide compliance schedule. An administrative draft of the permit should be received by the end of January. The public draft is scheduled to go out in March with comments due in April. The permanent adoption is currently scheduled for May. Mr. Bailey stated that Central San and other agencies met with the Bureau of Reclamation to address nutrient load reduction concerns and discussed the concept of potable water re -use. He said the meeting went well and they liked the idea. In response to Chair Pilecki's question regarding the permit and load reductions, Ms. Schectel explained that the new permit will have a few sets of limits, such as bay -wide and individual limits. Further discussion ensued regarding the limits and the 10-year compliance schedule. Ms. Schectel informed the Committee that the 2024 Annual BACWA meeting will be on May 3, 2024. She will forward the invitation to the Secretary of the District when it is received. COMMITTEE ACTION: Received the update. b. Receive the Oracle and Permitting License (OPAL) update Ms. Gemmell gave a general overview of the information included in the agenda materials. She stated that the go -live date of December 1, 2023 was extended to February 1, 2024 due to some critical defects that need to be resolved by the implementer. In response to Chair Pilecki's question regarding when the public -facing aspect of the permitting software will go -live to the customers, Ms. Gemmell January 18, 2024 Regular Board Meeting Agenda Packet - Page 70 of 84 Page 5 of 6 Real Estate, Environmental & Planning Committee Minutes December 20, 2023 Page 4 stated that the go -live date won't be until the fourth quarter. However, staff will have a few contractor power -users that will be able to use and test the public - facing portion of the system and provide feedback in the meantime. She also mentioned that the billing software will continue to be Sun Gard until a new system can be procured and implemented. She stated that the Oracle's billing software is viewed as too complex and costly for the Districts limited needs. Chair Pilecki expressed concern with having too many different systems. Ms. Stahl provided a brief demonstration of the permitting module from the internal -user perspective and identified some of the public -user components that were available. Mr. Collins provided a brief demonstration of the inspection module. Mr. Mallory asked what devices the inspection group was planning on using in the field. Mr. Collins said they are planning on using the oversized Pad. Mr. Leiber asked what intuitive options would be available to help the public navigate the system. Ms. Stahl stated there will be a user -guide and prompts along the way to assist the public. Staff will also be available to assist users. In response to Member Wedington's question about training the power -users, Ms. Gemmell said the power -users will be trained and there will also be videos available. Member Wedington also asked if there will be any information provided on the website. Ms. Gemmell said that staff is adding content to the permitting website. Chair Pilecki asked if there will be any reciprocal ability to track if other public agencies such as the County or cities have issued construction permits. Ms. Stahl said most counties and cities do have databases that can be accessed by the public, so it wouldn't be a surprise if linking other systems together was not already on Oracles radar as a potential future enhancement. COMMITTEE ACTION: Received the update. C. Hold discussion on 15-Minute Cities Ms. Gemmell provided an overview of the information included in the agenda materials. Mr. Bailey asked for a brief description of what a 15-Minute City was for the benefit of the public. Ms. Gemmell stated it is an urban housing concept that provides access to most daily amenities and necessities such as libraries, schools, parks and shopping within a 15-minute walk, bike ride, or other mode of transportation from any point in a city, town or village. January 18, 2024 Regular Board Meeting Agenda Packet - Page 71 of 84 Page 6 of 6 Real Estate, Environmental & Planning Committee Minutes December 20, 2023 Page 5 Chair Pilecki expressed concern over the impact 15-Minute Cities could have on the District and advised staff to keep track of new high -density developments. Member Wedington asked if the new developments are trying to fit into the 15- Minute City concept or to create more housing. Ms. Gemmell said that it is a little of both. A discussion ensued regarding new high -density developments in San Ramon that will require upsizing of pipe and the plant capacity once all communities were built out. Ms. Gemmell stated the plant has enough capacity for the next 20 years. COMMITTEE ACTION: Received the information. 5. Announcements None. 6. Suggestions for future agenda items Receive list of upcoming agenda items and provide suggestions for any other future agenda items: Mr. Bailey advised the Committee that there will be an update on the outcome of the meeting with the Bureau of Reclamation. Mr. Bailey advised the Committee that there will be an update regarding Woodard & Curran's draft report regarding the Recycled Water Study done for East Bay Municipal Utility District (EBMUD). Mr. Leiber advised the Committee that a Request for Proposal (RFP) to conduct a feasibility study with Mt. View Sanitary District was targeted for release in the mid - January. COMMITTEE ACTION: Received the list and provided direction to staff. 7. Future scheduled meetings a. Tuesday, January 16, 2024 at 3:00 p.m. (Special) Tuesday, February 20, 2024 at 8:30 a.m. Tuesday, March 19, 2024 at 8:30 a.m. Chair Pilecki thanked everyone for their hard work throughout the year. 8. Adjournment — at 10:38 a.m. January 18, 2024 Regular Board Meeting Agenda Packet - Page 72 of 84