HomeMy WebLinkAbout11.b. Committee Minutes-(Special) Real Estate, Environmental & Planning 12-20-2023Item 11.b.
J anuary 18, 2024
T O: HO NO R A B L E B O A R D O F D I R E C TO R S
F RO M :K AT I E YO UNG, S E C R E TA RY O F T HE D I S T R I C T
S UB J E C T: D E C E MB E R 20, 2023 - R E A L E S TAT E, E NV I R O NME NTA L & P L A NNI NG
C O MMI T T E E (S P E C I A L ) - C HA I R P I L E C K I A ND ME MB E R W E D I NG TO N
Attached are minutes of the above C ommittee meeting.
AT TAC HM E NT S :
D escription
1. R E E P C ommittee minutes 12-20-2023
January 18, 2024 Regular Board Meeting Agenda Packet - Page 67 of 84
Page 1 of 6
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
REAL ESTATE, ENVIRONMENTAL
& PLANNING COMMITTEE
M I N U T E S
Wednesday, December 20, 2023
9:00 a.m.
Committee:
Chair Tad Pilecki
Member Florence Wedington
Staff:
Roger S. Bailey, General Manager (arrived during Item 3.a.)
Katie Young, Secretary of the District
Philip Leiber, Deputy General Manager – Administration (joined during Item 4.a.)
Charles Mallory, Information Technology Manager (left after Item 4.b.)
Danea Gemmell, Planning and Development Services Division Manager
Lori Schectel, Environmental and Regulatory Compliance Division Manager (left during Item 4.b.)
Melody LaBella, Resource Recovery Program Manager
Blake Brown, Provisional Laboratory Program Administrator (left after Item 4.a.)
Dana Lawson, Senior Engineer (left after Item 4.b.)
Thomas Brightbill, Senior Engineer (left after Item 4.b.)
Greg Collins, Development Services Supervisor (left after Item 4.b.)
Kim Stahl, Development Services Supervisor (left after Item 4.b.)
Francisco Santos, System Administrator (joined during Item 4.b.)(left during Item 4.c.)
Stacey Durocher, Administrative Services Assistant
1. Call Meeting to Order
Member Wedington called the meeting to order at 9:00 a.m.
2. Public Comments
None.
BOARD OF DIRECTORS:
BARBARA D. HOCKETT
President
MARIAH N. LAURITZEN
President Pro Tem
MICHAEL R. MCGILL
TAD J. PILECKI
FLORENCE T. WEDINGTON
PHONE: (925) 228-9500
FAX: (925) 372-0192
www.centralsan.org
January 18, 2024 Regular Board Meeting Agenda Packet - Page 68 of 84
Page 2 of 6
Real Estate, Environmental & Planning Committee Minutes
December 20, 2023
Page 2
3. Items for Committee Recommendation to Board
a. Review draft Position Paper to adopt Resolution No. 2024-XXX authorizing (1)
execution of a Notice of Easement Encroachment at 1 La Senda, Orinda, and
(2) allow staff to record the documents with the Contra Costa County Clerk-
Recorder’s Office
Ms. Lawson provided an overview of the draft Position Paper included in the
agenda materials.
Chair Pilecki asked who made the improvements that encroached in the
easement. Ms. Lawson stated that it was done by the previous property
owners. She said the title company failed to disclose that there was an
easement on the property when it was purchased.
In response to Chair Pilecki’s questions regarding possible legal claims
against Central San, Ms. Lawson stated that no legal claims have been filed to
date. District Counsel is in communication with the homeowner’s attorney and
has informed them that this is the first step in the process.
Chair Pilecki recommended that staff add that the current homeowner was not
responsible for the improvements that encroached into the easement to the
Position Paper for the Board.
COMMITTEE ACTION: The Committee recommended changes to the
draft Position Paper and referred this matter to the Board for review.
4. Other Agenda Items
a. Receive update on the most recent meeting of the Bay Area Clean Water
Agencies (BACWA)
Ms. Schectel provided a verbal update on the last two BACWA meetings held
on November 15, 2023 and December 17, 2023.
Per-and Polyfluoroalkyl Substances (PFAS)
The final report for the Phase II, Sewer Shed study was circulated to
participating agencies. The San Francisco Estuary Institute asked that the
report not be distributed further to allow them time to publish the study.
Air Regulations
The Bay Area Air Quality Management District (BAAQMD) postponed the
December workgroup meeting. Staff will work on getting a date on the
calendar to continue this effort in January.
January 18, 2024 Regular Board Meeting Agenda Packet - Page 69 of 84
Page 3 of 6
Real Estate, Environmental & Planning Committee Minutes
December 20, 2023
Page 3
Advanced Quantitative Precipitation Information (AQPI)
AQPI is an enhanced weather radar system used to track atmospheric rivers
and larger wet weather events. This program was grant-funded in 2016 by the
California Department of Water Resources (CDWR) and awarded to Sonoma
Water and other participating agencies.
Communications
BACWA established an ad hoc communications group after the large algae
bloom last year. Plant tours are being scheduled by the group to gain a better
understanding of the work that is being done within the current regulatory
constraints, as well as the proactive steps that are already being taken to
reduce nutrients.
Nutrients
Negotiations are continuing on the third Nutrient Watershed Permit with
BACWA and the Regional Water Quality Control Board (RWQCB). There will
be a 10-year bay-wide compliance schedule. An administrative draft of the
permit should be received by the end of January. The public draft is scheduled
to go out in March with comments due in April. The permanent adoption is
currently scheduled for May.
Mr. Bailey stated that Central San and other agencies met with the Bureau of
Reclamation to address nutrient load reduction concerns and discussed the
concept of potable water re-use. He said the meeting went well and they liked
the idea.
In response to Chair Pilecki’s question regarding the permit and load
reductions, Ms. Schectel explained that the new permit will have a few sets of
limits, such as bay-wide and individual limits. Further discussion ensued
regarding the limits and the 10-year compliance schedule.
Ms. Schectel informed the Committee that the 2024 Annual BACWA meeting
will be on May 3, 2024. She will forward the invitation to the Secretary of the
District when it is received.
COMMITTEE ACTION: Received the update.
b. Receive the Oracle and Permitting License (OPAL) update
Ms. Gemmell gave a general overview of the information included in the
agenda materials. She stated that the go-live date of December 1, 2023 was
extended to February 1, 2024 due to some critical defects that need to be
resolved by the implementer.
In response to Chair Pilecki’s question regarding when the public-facing
aspect of the permitting software will go-live to the customers, Ms. Gemmell
January 18, 2024 Regular Board Meeting Agenda Packet - Page 70 of 84
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Real Estate, Environmental & Planning Committee Minutes
December 20, 2023
Page 4
stated that the go-live date won’t be until the fourth quarter. However, staff will
have a few contractor power-users that will be able to use and test the public-
facing portion of the system and provide feedback in the meantime. She also
mentioned that the billing software will continue to be SunGard until a new
system can be procured and implemented. She stated that the Oracle’s billing
software is viewed as too complex and costly for the Districts limited needs.
Chair Pilecki expressed concern with having too many different systems.
Ms. Stahl provided a brief demonstration of the permitting module from the
internal-user perspective and identified some of the public-user components
that were available.
Mr. Collins provided a brief demonstration of the inspection module. Mr.
Mallory asked what devices the inspection group was planning on using in the
field. Mr. Collins said they are planning on using the oversized iPad.
Mr. Leiber asked what intuitive options would be available to help the public
navigate the system. Ms. Stahl stated there will be a user-guide and prompts
along the way to assist the public. Staff will also be available to assist users.
In response to Member Wedington’s question about training the power-users,
Ms. Gemmell said the power-users will be trained and there will also be videos
available. Member Wedington also asked if there will be any information
provided on the website. Ms. Gemmell said that staff is adding content to the
permitting website.
Chair Pilecki asked if there will be any reciprocal ability to track if other public
agencies such as the County or cities have issued construction permits. Ms.
Stahl said most counties and cities do have databases that can be accessed
by the public, so it wouldn’t be a surprise if linking other systems together was
not already on Oracles radar as a potential future enhancement.
COMMITTEE ACTION: Received the update.
c. Hold discussion on 15-Minute Cities
Ms. Gemmell provided an overview of the information included in the agenda
materials.
Mr. Bailey asked for a brief description of what a 15-Minute City was for the
benefit of the public. Ms. Gemmell stated it is an urban housing concept that
provides access to most daily amenities and necessities such as libraries,
schools, parks and shopping within a 15-minute walk, bike ride, or other mode
of transportation from any point in a city, town or village.
January 18, 2024 Regular Board Meeting Agenda Packet - Page 71 of 84
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Real Estate, Environmental & Planning Committee Minutes
December 20, 2023
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Chair Pilecki expressed concern over the impact 15-Minute Cities could have
on the District and advised staff to keep track of new high-density
developments.
Member Wedington asked if the new developments are trying to fit into the 15-
Minute City concept or to create more housing. Ms. Gemmell said that it is a
little of both. A discussion ensued regarding new high-density developments in
San Ramon that will require upsizing of pipe and the plant capacity once all
communities were built out. Ms. Gemmell stated the plant has enough capacity
for the next 20 years.
COMMITTEE ACTION: Received the information.
5. Announcements
None.
6. Suggestions for future agenda items
Receive list of upcoming agenda items and provide suggestions for any other future
agenda items:
• Mr. Bailey advised the Committee that there will be an update on the outcome of
the meeting with the Bureau of Reclamation.
• Mr. Bailey advised the Committee that there will be an update regarding Woodard
& Curran’s draft report regarding the Recycled Water Study done for East Bay
Municipal Utility District (EBMUD).
• Mr. Leiber advised the Committee that a Request for Proposal (RFP) to conduct a
feasibility study with Mt. View Sanitary District was targeted for release in the mid-
January.
COMMITTEE ACTION: Received the list and provided direction to staff.
7. Future scheduled meetings
a. Tuesday, January 16, 2024 at 3:00 p.m. (Special)
Tuesday, February 20, 2024 at 8:30 a.m.
Tuesday, March 19, 2024 at 8:30 a.m.
Chair Pilecki thanked everyone for their hard work throughout the year.
8. Adjournment – at 10:38 a.m.
January 18, 2024 Regular Board Meeting Agenda Packet - Page 72 of 84
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