HomeMy WebLinkAbout07.b. Receive biennial update on Emergency Management and Continuity of Operations ProgramsItem 7.b.
J anuary 18, 2024
T O: HO NO R A B L E B O A R D O F D I R E C TO R S
F RO M :S HA R I D E UT S C H, R I S K MA NA G E ME NT A D MI NI S T R ATO R
RE V IE WE D B Y:P HI L I P R. L E I B E R, D E P UT Y G E NE R A L MA NA G E R -A D MI NI S T R AT I O N
R O G E R S. B A I L E Y, G E NE R A L MA NA G E R
S UB J E C T: R E C E I V E B I E NNI A L UP D AT E O N E ME R G E NC Y MA NA G E ME NT A ND
C O NT I NUI T Y O F O P E R AT I O NS P R O G R A MS
Attached is the E mergency Management P rogram presentation.
AT TAC HM E NT S :
D escription
1. P resentation
January 18, 2024 Regular Board Meeting Agenda Packet - Page 41 of 84
Page 1 of 10
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1
Emergency
Management
Program
Update
Board of Directors Meeting
Shari Deutsch
Risk Management Administrator
January 18, 2024
Emergency Management
Lifecycle – Definitions
2
Continuity
Actions taken to prevent disruption to Mission-Essential Functions.
This influences all fours phases of emergency management.
Response
Actions taken during an
emergency to save lives,
property, and the
environment.
Preparedness
Actions taken prior to an
emergency to facilitate
response and promote
readiness.
Recovery
Actions taken after an
emergency to restore and
resume normal operations.
Mitigation
Efforts to reduce the
effects or risks associated
with hazards.
1
2
January 18, 2024 Regular Board Meeting Agenda Packet - Page 42 of 84
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Emergency Management
Lifecycle – Components
3
Recovery:
•Cost Recovery (FEMA,
CalOES)
•Permanent Repairs
•Multi-Agency
Coordination
Mitigation:
•Hazard Mitigation Plan
•Master Plans
•Capital Projects
Response:
•Plans: EAP, EOP
•Crisis Communications
•Coordination
•Emergency Protective
Measures
•Documentation
•Supplies / Equip
Preparedness:
•Policies/Authority
•Capability Assessment
•Plans: EAP, EOP
•Training
•Supplies/Equip.Continuity:
•Continuity of Ops Plan
•Supplies / Equip.
Presentation Topics
•Spring
•Mitigation
•Preparedness
•Fall
•Response
•Recovery
•Continuity
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3
4
January 18, 2024 Regular Board Meeting Agenda Packet - Page 43 of 84
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3
Response
5
Elements of Response
•Notification / Communications
•Immediate Response
•Life Safety
•Essential Operations
•Intermediate Response
•Activate EOC
•Proclaim Emergency
•Damage Assessment
•Mutual Aid
•Long Term Response = Recovery
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5
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January 18, 2024 Regular Board Meeting Agenda Packet - Page 44 of 84
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4
Communications
•Emergency Notification System
•Landline Phones, GETS Cards
•Cell Phones
•Regular Radios
•Semi-Satellite Phones
•P25 Radios (Interoperable)
•Satellite Internet
•Satellite TV – CSO Only
•Ham Radios (4 licensed techs)
•Social Media
7
Immediate Response
•Life Safety
•Evacuate, Relocate, or Shelter in Place
•Actions guided by Emergency Action Plan
•May involve first responders and medical assistance
•Continues until all persons accounted for and attended to as
needed
•Essential Operations
•Immediate Inspections
•Damage Assessment
•Interim Repairs, Implement alternative methods, equipment etc.
•Notice to Staff, External Stakeholders etc.
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7
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January 18, 2024 Regular Board Meeting Agenda Packet - Page 45 of 84
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Intermediate Response
•Activate the EOC
•Consider Proclaiming a Local Emergency
•Perform Damage Assessments
•Request Mutual Aid as needed
9
EOC Activation
10
Exercise on 12/6/23
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January 18, 2024 Regular Board Meeting Agenda Packet - Page 46 of 84
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6
Local Emergency
11
•CCCSD Board has delegated to
the GM or designee the authority
to proclaim a Local Emergency.
•Such proclamation must be
ratified by the Board within 7
days.
Damage Assessment
12
Photo taken by
Communications
staff using our
drone.
Shows the
landslide behind
14 Cedar Lane.
11
12
January 18, 2024 Regular Board Meeting Agenda Packet - Page 47 of 84
Page 7 of 10
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Mutual Aid
•CalWARN – Central San joined in 2009
•no party shall be required to deplete unreasonably its own resources, facilities, and services in furnishing mutual aid
•the responsible local official in the jurisdiction requiring mutual aid assistance remains in command of the incident response and directs the use of personnel and other resources
•California Master Mutual Aid Agreement
•Provides trained EOC personnel to requesting agencies
13
Mutual Aid: 2019
14
13
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January 18, 2024 Regular Board Meeting Agenda Packet - Page 48 of 84
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Recovery: According to FEMA
15
FEMA Public Assistance:
CCCSD’s Active Projects
AmountProject DescriptionP#
$ 387,202.57 B: COVID-19 Emg. Exp. (100%)548915
$ 302,011.79 B: COVID-19 Testing Exp. (100%)685751
$ 87,655.04 B: COVID-19 Exp. 7/1/22+ (90%)730085
$ 82,711.67 B: Jan 23 Storms: Emg. Response (75%)721326
$ 859,581.07
$ 1,288,000.00 F: Permanent Repair - Cedar Ln. (Est.)714602
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January 18, 2024 Regular Board Meeting Agenda Packet - Page 49 of 84
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•Address After Action Report items from
EOC Activation Exercise
•Secretary of the District to set up Board
training on Emergency Roles and
Responsibilities
•Monitor and respond to inquiries re:
current FEMA project applications
•Update Continuity of Ops Plan (COOP)
•Conduct Training and Exercise on COOP
What’s Next?
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January 18, 2024 Regular Board Meeting Agenda Packet - Page 50 of 84
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