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Home My WebLink AboutBOARD MINUTES 12-07-23110ENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, December 7, 2023 2:30 p.m. Open Session — Board Room (Video recorded) 2:30 p.m. ROLL CALL BOARD OF DIRECTORS: BARBARA D. HOCKETT President MARIAHN. LAURNZEN President Pro Tem MICHAEL R. MCGILL TAD J. PILECKI FLORENCET. WEDINGTON A regular meeting of the Board of Directors was called to order by President Hockett at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Lauritzen, McGill, Pilecki, Wedington, Hockett ABSENT. • Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. INTRODUCTIONS 1. New employee(s) • Ian Bruce, GIS Analyst, Operations Optimization Division, effective 11/20/23 BOARD ACTION: Welcomed Mr. Bruce. President Hockett presented the pin. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 71— Page 199 CENTRAL CONTRA COSTA SANITARY DISTRICT December 7, 2023 Board Meeting Minutes - Book 71-Page 200 AWARDS AND PRESENTATIONS 2. Receive the 2023 Excellence in Information Technology (IT) Practices Award from Municipal Information Systems Association of California (MISAC) Information Technology (IT) Manager Charles Mallory thanked the Board for their support of technology issues and introduced Ed Miranda, President of MISAC. Mr. Miranda reviewed the presentation included in the agenda materials and presented the award to Mr. Mallory and the IT team. BOARD ACTION: Received the award. CONSENT CALENDAR 3. Approve the following: a. November 16, 2023 Board meeting minutes 4. Approve expenditures incurred October 13, 2023 through November 9, 2023 5. Receive Budget -to Actual Expenditure overview through the month of October 2023 6. Receive Quarterly Financial Review for quarter ending September 30, 2023 7. Approve a contingency project in the amount of $450,000 for the Treatment Plant Odor Control Facilities Improvements; and authorize the General Manager to execute a professional engineering services agreement with Jacobs Solutions, Inc. in the amount of $350,000 for planning and pre -design services BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. OTHER BOARD ACTION ITEMS 8. Receive and approve 2024 Board Committee and other assignments — President - Elect Lauritzen President -Elect Lauritzen presented the proposed 2024 Board Committee and other assignments with a change to switch assignments as shown in the agenda materials for Central San Board Member representatives to the Pleasant Hill Recreation and Park District (PHR & PD) and East Bay Regional Park District (EBRPD). Member Pilecki will now act as the representative PHR & PD and Member McGill will now act as the representative to EBRPD. Member McGill stated he supported this change so that the Board Member representative for Pleasant Hill (Pilecki) will also be the representative to PHR & PD. Member McGill asked when the policy for designating assignments for representation to outside organizations will be up for review. Ms. Young stated that CENTRAL CONTRA COSTA SANITARY DISTRICT December 7, 2023 Board Meeting Minutes - Book 71-Page 201 the policy is currently scheduled for review in 2025 but the Board can advise staff to bring the policy back prior to that date. Member McGill opined that it is more beneficial to not rotate some outside assignments so there is consistency in representation and allows for a rapport to be established between Central San and the outside organizations. BOARD ACTION: Motion was made by Member Lauritzen and seconded by Member McGill to approve the Board Committee and other assignments for 2024 with the changes as noted. Motion passed by unanimous roll call vote. 9. Adopt Resolution No. 2023-049 establishing the schedule of 2024 regular Board Standing Committee meetings BOARD ACTION: Motion was made by Member Lauritzen and seconded by Member McGill to adopt the proposed resolution and schedule of regular 2024 Board Standing Committee meetings, as presented. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 10. General Manager —Announcements a. Announcements — December 7, 2023 No further announcements were made at the meeting. BOARD ACTION: Received the announcements. 11. Counsel for the District No report. 12. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Engineering & Operations — Monday, December 1 I at 9:00 a.m. Finance — Tuesday, December 19 at 9:30 a.m. Real Estate, Environmental & Planning — Wednesday, December 20 at 9:00 a.m. 13. Board Members - Committee Minutes a. November 13, 2023 — Engineering & Operations Committee — Chair Pilecki and Member McGill b. November 15, 2023 — Real Estate, Environmental & Planning Committee — Chair Pilecki and Member Wedington CENTRAL CONTRA COSTA SANITARY DISTRICT December 7, 2023 Board Meeting Minutes - Book 71-Page 202 C. November 27, 2023 — Special Finance Committee — President Hockett and Member Lauritzen BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen No report. Member McGill • Member McGill provided a written report covering his announcements and other meetings. Member Pilecki • Member Pilecki noted that all Board Members received a letter regarding 6 Cedar Lane, Orinda, and stated that the issue will be addressed at the Engineering & Operations Meeting on Monday, December 11. Member Wedin ton No report. President Hockett November 20, 2023 — CCSDA meeting, Contra Costa Mosquito and Vector Control District, 155 Mason Circle, Concord, CA 94520 BOARD ACTION: Received the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. UESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) CENTRAL CONTRA COSTA SANITARY DISTRICT December 7, 2023 Board Meeting Minutes - Book 71-Page 203 District Counsel Leah Castella announced that a closed session would be held for Items 16 and 17. RECESS TO CLOSED SESSION The Board recessed at 2:48 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 16. Personnel matter pursuant to Government Code Section 54957(b)(1) — discipline, dismissal or release of a public employee. District Labor Counsel: Gilbert Tsai, Esq., Hanson Bridgett 17. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • J. Leah Castella, Esq., District Counsel • Gilbert J. Tsai, Esq., Hanson Bridgett, Labor Counsel Eml2lo-y-ee Organizations • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION The Board recessed at 3:57 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION None. ADJOURNMENT The meeting was adjourned at 3:58 p.m. AM, �-hJ� Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California CENTRAL CONTRA COSTA SANITARY DISTRICT December 7, 2023 Board Meeting Minutes - Book 71-Page 204 COUNTERSIGNED: L v Katie Yo04 C C, CMC SecretarW th istrict Central Contra Costa Sanitary District County of Contra Costa, State of California