HomeMy WebLinkAbout04.b. Biennial Update on Emergency Management and Continuity of Operations ProgramsPage 1 of 10
Item 4.b.
F__1_448�411C_S0
December 19, 2023
TO: FINANCE COMMITTEE
FROM: SHARI DEUTSCH, RISK MANAGEMENT ADMINISTRATOR
REVIEWED BY: PHILIP R. LEIBER, DEPUTYGENERAL MANAGER -ADMINISTRATION
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE BIENNIAL UPDATE ON EMERGENCY MANAGEMENT AND
CONTINUITYOF OPERATIONS PROGRAMS
Attached is the Emergency Management Program presentation.
Strategic Plan Tie -In
GOAL TWO: Environmental Stewardship
Strategy 1 - Achieve compliance in all regulations
GOAL FIVE: Safety and Security
Strategy 1 - Reduce and eliminate risks of injury or illness, Strategy 2 - Protect personnel and assets from threats and
emergencies
ATTACHMENTS:
1. Presentation
December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 109 of 120
Page 2 of 10
Emergency Management
Lifecycle - Definitions
Recovery
Actions taken after an
emergency to restore and
resume normal operations.
Response
Actions taken during an
emergency to save lives,
property, and the
environment.
Mitigation
Efforts to reduce the
effects or risks associated
with hazards.
Preparedness
Actions taken prior to an
emergency to facilitate
response and promote
readiness.
Continuity
Actions taken to prevent disruption to Mission -Essential Functions.
This influences all fours phases of emergency management.
December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 110 of 120
Page 3 of 10
Emergency Management
Lifecycle - Components
Recovery:
• Cost Recovery (FEMA, CaIOE
• Permanent Repairs
Multi -Agency Coordination
Response:
• Plans: EAP, EDP
Crisis Communication
Coordination
Emergency ProtectivE
Measures
• Documentation
• Supplies / Equip
3
Continuity:
• Continuity of Ops Plan
• Supplies / Equip.
Presentation Topics
Spring
Mitigation
Preparedness
Fall
Response
Recovery
Continuity
4
Mitigation:
• Hazard Mitigation Plan
• Master Plans
• Capital Projects
Pr
• Policies/Authority
• Capability Assessment
Plans: EAP, EDP
• Training
• Supplies/Equip.
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December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 111 of 120 2
Page 4 of 10
December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 112 of 120 3
Page 5 of 10
Communications
Emergency Notification System
Landline Phones, GETS Cards
Cell Phones
Regular Radios
Semi -Satellite Phones
P25 Radios (Interoperable)
Satellite Internet
Satellite TV — CSO Only
Ham Radios (4 licensed techs)
Social Media
7
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HughesNet
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Immediate Response
Life Safety-
Evacuate, Relocate, or Shelter in Place
Actions guided by Emergency Action Plan
May involve first responders and medical assistance
Continues until all persons accounted for and attended to as
needed - C
Essential Operations _
Immediate Inspections
Damage Assessment
Interim Repairs, Implement alternative methods, equipment etc. y
Notice to Staff, External Stakeholders etc. a,
I
December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 113 of 120 4
Page 6 of 10
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EOC Activation
Exercise on 12/6/23��"
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Emergency
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10
December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 114 of 120 5
Page 7 of 10
Local Emergency
Central San Board has delegated
to the GM or designee the
authority to proclaim a Local
Emergency.
Such proclamation must be
ratified by the Board within 7
days.
11
Damage Assessment
CCCSD EMERGENCY INSPECTION GUIDE
Applied Water Pumps
1) Petengwl N.M.: rt�
2)Re9uNd PPE::
wmn. z
s�ereh9ea•wart a
3) I nspectlon ln—inons:
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ook krkaks talow Ha pumps Lhkn IP IM pumps. Pre Hay still
Inspect an types arouM aM in an pumps. NetMre troken, miaeq
Prosy Ne H¢re boken ar dacornectPE IONS o�Mtor
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apes ere kmkiig or ersconrectea
o Op
5) Tagged:
Red: Broken
o Yellow: Not broken Eut
notopeMng
_ Green: Operating
rally
12
THERE ARE DIFFERENT LEVELS OF EMERGENCIES
rp�5 L. u
eraGTCV KERN."'.
Photo taken by
Communications
staff using our
drone.
Shows the
landslide behind
14 Cedar Lane.
December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 115 of 120 6
Page 8 of 10
Mutual Aid ��rrNi
CalWARN — Central San joined in 2009
no party shall be required to deplete
unreasonably its own resources, facilities,
and services in furnishing mutual aid
the responsible local official in the
jurisdiction requiring mutual aid assistance
remains in command of the incident
response and directs the use of personnel
and other resources
California Master Mutual Aid
Agreement
Provides trained EOC personnel to
requesting agencies
13
Mutual Aid: 2019
AWWA and FEMA release new Water Sector Resource Typing
Guidance
14
14
REPAIR AND START-UP TEAM— WASTEWATER TREATMENT FACILITY
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December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 116 of 120 7
Page 9 of 10
Recovery: According to FEMA
Table 2: Public Assistance Categories by Emergency Work and Permanent Work
Emergency Work
• Debris removal (Category A) - expenses
related to clearance, removal and
disposal of incident related debris.
• Emergency protective measures
(Category B) - expenses related to
activities like flood fighting, search and
rescue, firefighting, scene security,
operating an emergency operations
center, evacuation and sheltering_
15
Permanent Work
• Roads and bridges (Category C) - repair
damages to pre -disaster condition_
• Water control facilities (Category D) - repair
damages to pre -disaster condition.
• Buildings and equipment (Category E) - repair
damage to pre -disaster condition.
• Utilities (Category F) - repair damage to pre -
disaster condition -
Parks, recreational and other facilities (Category
G) - repair damages to pre -disaster condition.
FEMA Public Assistance:
Central San's Active Projects
548915 B: COVID-19 Emg. Exp. (100%) $ 387,202.57
685751 B: COVID-19 Testing Exp. (100%) $ 302,011.79
730085 B: COVID-19 Exp. 7/1/22+ (90%) $ 87,655.04
721326 B: Jan 23 Storms: Emg. Response (75%) $ 82,711.67
$ 859,581.07
714602 F: Permanent Repair - Cedar Ln. (Est.) $ 1,288,000.00
16
December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 117 of 120 $
Page 10 of 10
What's Next?
Address After Action Report items from
EOC Activation Exercise
Secretary of the District to set up Board
training on Emergency Roles and
Responsibilities
Monitor and respond to inquiries re:
current FEMA project applications
17
18
Update Continuity of Ops Plan (COOP)
Conduct Training and Exercise on COOP
December 19, 2023 Regular FINANCE Committee Meeting Agenda Packet - Page 118 of 120 9