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Home My WebLink About00. Agenda CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA BARBARA D.HOCKETT-President M4RIAH N.LAURI=N-President Pro Tern Thursday, December 21, 2023 MCHAELR.ACGILL Board Room TADJ.PILECKI 2:30 PM FLORENCET.MDINGTON PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed, video recorded and provided at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1.Attend in-person. 2.Teleconference:Join the meeting by conference call at: 1-209-425-2026/Conference ID 514 851 100# 3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4.Join the Meeting Online:To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org for the meeting invite that includes a Microsoft Teams link. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925)229-7303 or SOD(a)centralsan.orq. December 21, 2023 Regular Board Meeting Agenda Packet- Page 1 of 461 Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Innovations Fair Winner Presentation (10-minute staff presentation) Staff Recommendation: Receive presentation. CONSENT CALENDAR 2. Approve the following: a. December 7, 2023 Board meeting minutes 3. Adopt Resolution No. 2023-050 outlining the employment salary and benefits of the unrepresented at-will employees' group and rescind Resolution No. 2022-020 4. Authorize the General Manager to execute an amendment to an existing professional consulting services agreement with Bernardo M. Ferdman, DBA Ferdman Consulting in an amount not to exceed $74,000 increasing the total cost ceiling to $417,356 to continue Diversity, Equity, and Inclusion (DEI) consulting and facilitation services through April 30, 2024 5. Adopt (1) Resolution of Intention No. 2023-051 to initiate the formation of the Cordell Court Contractual Assessment District (CAD) No. 2023-3 for the purpose of installing sewer improvements on Cordell Court in Danville, (2) Resolution No. 2023-052 approving the boundary for the proposed CAD; and (3)find the Project is exempt from the California Environmental Quality Act (CEQA) 6. Direct staff to secure the services of an arbitrator in accordance with the appeal procedures set forth in Article 111, Section 3.3 B-Appeal to Board of Directors of the Public Employees' Union, Local #1 MOU 7. Direct staff to secure the services of an arbitrator in accordance with the appeal procedures set forth in Article 111, Section 3.3 B-Appeal to Board of Directors of the Public Employees' Union, Local #1 MOU Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. December 21, 2023 Regular Board Meeting Agenda Packet- Page 2 of 461 PUBLIC HEARINGS 8. Conduct a public hearing to receive comment and consider adopting codified Ordinance No. 331 amending District Code Titles 6, 7, and 10 (5-minute staff presentation) Staff Recommendation (Motion Required): Conduct the public hearing and adopt Ordinance No. 331, as presented. OTHER BOARD ACTION ITEMS 9. Adopt (1) Resolution No. 2023-053 delegating authority to the General Manager to execute quitclaims and authorizing staff to record the documents with the Contra Costa County Clerk-Recorder, and (2) corresponding revisions to Board Policy No. 037 — Delegation of Authority to General Manager (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt (1) Resolution No. 2023- 053 delegating authority to the General Manager to execute quitclaims and authorizing staff to record the documents with the Contra Costa County Clerk- Recorder, and (2) corresponding revisions to Board Policy No. 037 — Delegation ofAuthority to General Manager. 10. Approve a$1,200,000 contingency project for the Cedar Lane Sewer Modifications; transfer$600,000 from the Collection System Sewer Renovation - Phase 2, District Project 100039; and find that the project is exempt from the California Environmental Quality Act (CEQA) (10-minute staff presentation) Staff Recommendation (Motion Required): Approve a $1,200,000 contingency project for the Cedar Lane Sewer Modifications; transfer $600,000 from the Collection System Sewer Renovation - Phase 2, District Project 100039; and find that the project is exempt from the California Environmental Quality Act (CEQA). 11. Accept (1)the audited Annual Comprehensive Financial Report (ACFR)for the Fiscal Year ended June 30, 2023, performed by Maze &Associates, and (2)the independent auditors' memorandum on internal control and required communications for the Fiscal Year ended June 30, 2023 (10-minute staff presentation) Staff Recommendation: Accept (1) the audited Annual Comprehensive Financial Report (ACFR) for the Fiscal Year ended June 30, 2023, performed by Maze & Associates, and (2) the independent auditors' memorandum on internal control and required communications for the Fiscal Year ended June 30, 2023. 12. Review and consider adopting Central San's Mission, Vision, Values, and Goals for the Fiscal Years 2024-26 Strategic Plan (25-minute staff presentation) Staff Recommendation: Review and adopt updates to Central San's Mission, Vision, Values, and Goals. REPORTS AND ANNOUNCEMENTS 13. General Manager- Reports a. Receive update to the 2023 Asset Management Plan December 21, 2023 Regular Board Meeting Agenda Packet- Page 3 of 461 (I 5-minutestaff presentation) Staff Recommendation: Receive update to the 2023 Asset Management Plan. b. Monthly Lab Update: Covid-19/Wastewater Epidemiology Update (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the report. 14. General Manager-Announcements 15. Counsel for the District 16. Secretary of the District 17. Board Members - Committee Minutes a. November 27, 2023 - Finance Committee (Special) - President Hockett and Member Lauritzen b. December 5, 2023 -Administration Committee (Special) - Chair Lauritzen and Member McGill C. December 11, 2023 - Engineering & Operations Committee - Chair Pilecki and Member McGill Staff Recommendation: Receive the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • December 7, 2023 - Mayors Conference, City of San Ramon, 12501 Alcosta Blvd., San Ramon, CA Member McGill • December 13, 2023 - Town of Moraga 50th Anniversary, Saint Mary's College, Soda Activity Center, Moraga, CA Member Pilecki • December 13, 2023 - CC LAFCO, 1025 Escobar St., Martinez, CA [stipend declined] Member Wedington • December 7, 2023 - Mayors Conference, City of San Ramon, 12501 Alcosta Blvd., San Ramon, CA • December 13, 2023 - New Employee Tour at Central San President Hockett Staff Recommendation: Receive the reports and announcements. 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement December 21, 2023 Regular Board Meeting Agenda Packet- Page 4 of 461 not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT December 21, 2023 Regular Board Meeting Agenda Packet- Page 5 of 461