HomeMy WebLinkAbout08. Appoint Board President Pro Tem for a one-year term commencing January 1, 2024 Page 1 of 4
Item 8.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
November 16, 2023
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: APPOINT BOARD PRESIDENT PRO TEM FORA ONE-YEAR TERM
COMMENCING JANUARY 1, 2024
In October 2021, the Board approved Board Policy BP 044 - Board Leadership and Community
Representation (Attachment 1). This policy provides guidance to the Board in order to have an efficient
operation of Central San to establish a process for annual selection of Board Members to serve as:
• Board President and President Pro Tem;
• Board Liaisons to Contra Costa County and the cities and towns within its service area; and
• Board Representatives to various governmental bodies and joint powers authorities.
BP 044 includes a rotation of the Board President and President Pro Tern based off the divisions. As
mentioned in the policy, the Board may, by majority vote, deviate from the above rotation schedule in any
given year.
Strategic Plan re-In
GOAL THREE: Workforce Diversity and Development
Strategy 4- Foster a culture of diversity, equity, and inclusion
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility
ATTACHMENTS:
1. Board Policy BP - 044 - Board Leadership and Community Representation
November 16, 2023 Regular Board Meeting Agenda Packet- Page 33 of 175
Page 2 of 4
Number: BP 044
Related Admin. Procedure: None
Authority: Board of Directors
Adopted: October 21, 2021 —
Last Revised: November 18, 2021
Reviewed: November 2, 2021 CENTRALSAN
Initiating Dept./Div.: SOD
BOARD POLICY
BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
PURPOSE
The Board of Directors has deemed it necessary for the efficient operation of Central
San to establish a process for annual selection of Board Members to serve as:
• Board President and President Pro Tem;
• Board Liaisons to Contra Costa County and the cities and towns within its
service area; and
• Board Representatives to various governmental bodies and joint powers
authorities.
POLICY
1. Rotation of Board President and President Pro Tem
a. The Board has established the following rotation schedule for the positions
of Board President and President Pro Tem:
Year President Pro Tem
2022 Member Williams Member Hockett or Lauritzen
2023 Member Hockett or Lauritzen Member Hockett or Lauritzen
2024 Member Hockett or Lauritzen Member, Division 2
2025 Member, Division 2 Member, Division 3
2026 Member, Division 3 Member, Division 4
2027 Member, Division 4 Member, Division 5
2028 Member, Division 5 Member, Division 1
2029 Member, Division 1 Member, Division 2
2030 Rotation by division Rotation by division
and continuing the above continuing the above
beyond sequence sequence
November 16, 2023 Regular Board Meeting Agenda Packet- Page 34 of 175
Page 3 of 4
Number: BP 044
BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
Page 2 of 3
b. Annual Elections. Effective January 1 each calendar year, the Board shall
take action at a meeting to elect the designated President or President Pro
Tern in accordance with the above rotation schedule.
C. Exceptions to Rotation Schedule. The Board may, by majority vote,
deviate from the above rotation schedule in any given year.
2. Appointment of Board Liaisons
a. Board Members will serve as a liaison to the cities or towns in their
respective division. To the extent there is a split, or have more than one
Member, the liaison for those areas will be nominated by the Board
President, and approved by the Board annually. Until the full transition to
division-based Districts, Board Liaison appointments would apply until
calendar year 2024:
Contra Costa County* Lafayette (District 2) Pacheco**
Alamo* Martinez** Pleasant Hill**
Clayton** Moraga (District 2) San Ramon**
Concord** Orinda (District 2) Walnut Creek (District 3)
Danville*
* Contra Costa County Member Hockett (including Alamo and Danville
** Split amongst Members Member Lauritzen:
Lauritzen and Pilecki Martinez, Pacheco and San Ramon
Member Pilecki:
Clayton, Concord, and Pleasant Hill
b. Exceptions. In any given year, the Board may, by a simple majority vote,
make exceptions to Board Liaison designations in special circumstances.
3. Appointment of Board Representatives
a. The Board has determined that Board Members should be appointed to
serve as Board Representatives to various organizations for a two-year
term limit for any particular agency representation. The Board President
shall nominate, and the Board shall approve annually, appointments of
Board Representatives to the following organizations:
1) California Special Districts Association — Contra Costa Chapter
(CCSDA)
2) Contra Costa Local Agency Formation Commission (LAFCO)
3) Contra Costa Water District (CCWD)*
4) Dublin San Ramon Services District (DSRSD)
5) East Bay Municipal Utility District (EBMUD)
November 16, 2023 Regular Board Meeting Agenda Packet- Page 35 of 175
Page 4 of 4
Number: BP 044
BOARD LEADERSHIP AND COMMUNITY REPRESENTATION
Page 3 of 3
6) East Bay Regional Parks District (EBRPD)
7) Mt. View Sanitary District (MVSD)
8) Pleasant Hill Recreation and Park District (PHR&PD)**
9) Valley Water (formerly Santa Clara Valley Water District)*
10) State Water Resources Control Board
11) Bay Area Air Quality Management District
*As part of the Recycled Water Exchange Project, continue
coordination efforts and representation by Member Williams
**Same as Board Liaison to City of Pleasant Hill
b. List of Organizations. In any given year, the above list of organizations
may be expanded or contracted by the Board President in accordance
with Central San's needs.
C. Voting Delegates. Both the representative and any alternate Board
Representative to CCSDA shall serve as voting delegate or alternate
voting delegate, respectively.
d. Exceptions. In any given year, the Board may, by a simple majority vote,
deviate from the above list of representative designations in special
circumstances.
3. Alternates
Where desired, the Board President may recommend alternate Board Liaisons or
Board Representatives, and the Board shall approve annually such alternates to
serve as backup to the appointed Board Liaison or Representative.
4. Meeting Stipend/Expense Reimbursement
Board Members serving as Board Liaisons to or Board Representatives of the
above entities (including appointed alternates, if any) shall be eligible to receive
the meeting stipend or expense reimbursement for participating in events and
activities associated with these entities in accordance with District Code Section
2.04.030 and Board Policy No. BP 045 — Board Compensation, Benefits, and
Expense Reimbursement.
[Original retained by the Secretary of the District]
November 16, 2023 Regular Board Meeting Agenda Packet- Page 36 of 175