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Home My WebLink About01. Approve minutes from November 2, 2023 Page 1 of 6 Item 1.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT November 16, 2023 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: NOVEMBER 2, 2023 SPECIAL BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. Strategic Plan re-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service GOAL FOUR: Governance and Fiscal Responsibility Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 2- Encourage and facilitate public participation ATTACHMENTS: 1. Draft Minutes of 11-02-23 Special Board Meeting November 16, 2023 Regular Board Meeting Agenda Packet- Page 6 of 175 Page 2 of 6 CENTRAL SAN CONTRACENTRAL • • MINUTES* BOARD OF DIRECTORS: BARBARA D.HOCKETT President SPECIAL BOARD MEETING MARIAHN LAURITZEN Multi-Purpose Room Presiden t Pro Tent Thursday, November 2, 2023 MICHAELR.MCGILL 1:00 P.M. TAD J PILECKI p' FLORENCE T. WEDINGTON D RAFT Open Session — Multi-Purpose Room (Not video recorded) ROLL CALL A special meeting of the Board of Directors was called to order by President Hockett at 1:00 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Lauritzen, McGill, Pilecki, Wedington, Hockett ABSENT: Members: None PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. October 19, 2023 Board meeting minutes 2. Approve expenditures incurred September 15, 2023 through October 12, 2023 3. Receive Budget-to-Actual Expenditure overview through the month of September 2023 These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. November 16, 2023 Regular Board Meeting Agenda Packet- Page 7 of 175 Page 3 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT November 2, 2023 Special Board Meeting Minutes - Page 2 4. Adopt Resolution No. 2023-046 authorizing (1) execution of a quitclaim deed for existing easement to the 2001 Rebecca Jean Jacoby Trust or the current property owners at the time of recording the quitclaim deed for 174 Verde Mesa Drive, Danville (APN: 195-071-011); and (2) staff to record documents with the Contra Costa County Clerk-Recorder's Office 5. Adopt Resolution No. 2023-047 authorizing (1) execution of the quitclaim deed related to the Pleasant Hill Sewer Renovations, Phase 2, District Project 5991 at 399 Gregory Lane, Pleasant Hill; and (2) staff to record documents with the Contra Costa County Clerk-Recorder's Office 6. Authorize the General Manager to execute a professional engineering agreement with Carollo Engineers, Inc., in an amount not to exceed $300,000 for design of sewer mains to facilitate abandonment of the original 39-inch trunk sewer as part of the Large Diameter Sewer Renovations, District Project 100007; and find the project is exempt from the California Environmental Quality Act (CEQA) 7. Accept the 2023 Wastewater Utility Service Capacity/Demand Report and adopt proposed Resolution No. 2023-048 establishing a policy and procedures regarding the provision of wastewater collection, treatment, and disposal services to residential developments with affordable housing units BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Wedington to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. DIVERSITY, EQUITY AND INCLUSION (DEI) WORKSHOP 8. Receive update and review survey results regarding Diversity, Equity and Inclusion (DEI) Consultant: Bernardo Ferdman, Ph.D., Ferdman Consulting The following components and topics were addressed: • Welcome%verview of goals and agenda, check-in, and agreements for interaction during this session • Overview of the assessment process, including survey and interview session results • Work of the DEI Task Force to date (including results of Staff DEI forums) • DEI Strategic Planning effort • Overview of DEI strategic plan components • Review of draft DEI vision, mission, and principles • Review of draft DEI strategic pillars and strategic goals • Bringing DEI and inclusive leadership to life in the work of the Board. individual, group, and organizational components November 16, 2023 Regular Board Meeting Agenda Packet- Page 8 of 175 Page 4 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT November 2, 2023 Special Board Meeting Minutes - Page 3 There was no decisions or actions made or taken by the Board of Directors during this event. BOARD ACTION: Held Workshop. REPORTS AND ANNOUNCEMENTS 9. General Manager—Announcements a. Announcements — November 2, 2023 No further announcements were made at the meeting. BOARD ACTION: Received the announcements. 10. Counsel for the District No report. 11. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Engineering & Operations — Monday, November 13 at 9:00 a.m. Real Estate, Environmental and Planning — Wednesday, November 15 at 9:00 a.m. BOARD ACTION: Receive the announcements. 12. Board Members - Committee Minutes a. October 17, 2023 — Real Estate, Environmental & Planning (Special) Committee — Chair Pilecki and Member Wedington b. October 23, 2023 — Engineering & Operations (Special) Committee — Chair Pilecki and Member McGill BOARD ACTION: Received the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen No report. Member McGill November 16, 2023 Regular Board Meeting Agenda Packet- Page 9 of 175 Page 5 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT November 2, 2023 Special Board Meeting Minutes - Page 4 Member McGill provided a written report covering his announcements and other meetings. Member Pilecki No report. Member Wedington • October 26, 2023 — Contra Costa Water District Facilities Tour, 1331 Concord Avenue, Concord, CA 94520 President Hockett • October 26, 2023 — Contra Costa County Creek and Watershed Symposium, Pleasant Hill Community Center, 320 Civic Drive, Pleasant Hill, CA 94523 BOARD ACTION: Received the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 5.08 p.m. Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California November 16, 2023 Regular Board Meeting Agenda Packet- Page 10 of 175 Page 6 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT November 2, 2023 Special Board Meeting Minutes-Page 5 COUNTERSIGNED: Katie Young, CPMC, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California November 16, 2023 Regular Board Meeting Agenda Packet- Page 11 of 175