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Home My WebLink About00. Agenda CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA BARBARA D.HOCKETT-President M4RIAH N.LAURI=N-President Pro Tern Thursday, November 16, 2023 MCHAEL R.ACGILL Board Room TADJ.PILECKI 2:30 PM FLORENCET.MDINGTON PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed, video recorded and provided at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1.Attend in-person. 2.Teleconference:Join the meeting by conference call at: 1-209-425-2026/Conference ID 514 851 100# 3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4.Join the Meeting Online:To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org for the meeting invite that includes a Microsoft Teams link. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925)229-7303 or SOD(a)centralsan.orq. November 16, 2023 Regular Board Meeting Agenda Packet- Page 1 of 175 Open Session - Board Room (video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. November 2, 2023 Special Board meeting minutes 2. Approve proposed Board Member conference attendance for 2024 3. Approve proposed Board Calendar for 2024 4. Set public hearing on December 21, 2023 at 2:30 p.m. to consider revisions to District Code Titles 6, 7 and 10 5. Update Board Policy No. B P 018 - Sick Leave for Temporary Employees 6. Consider revisions to Board Policy No. BP 048 - Budget Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 7. Appoint Board President for a one-year term commencing January 1, 2024 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Appoint a President for a one-year term commencing January 1,2024. 8. Appoint Board President Pro Tern for a one-year term commencing January 1, 2024 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Appoint a President Pro Tern for a one-year term commencing January 1, 2024 9. Receive Pre-Audit Fiscal Year 2022-23 Capital Improvement Budget Year-End Status Report (5-minute staff presentation) Staff Recommendation (Motion Required): Receive the Capital Improvement Budget year-end report as presented. November 16, 2023 Regular Board Meeting Agenda Packet- Page 2 of 175 10. Receive Fiscal Year (FY) 2022-23 Pre-Audit Year-End Financial Statement Summary Report, consider alternatives for handling various pre-audit budget variances, amend the 2023-24 Budget consistent with these actions, and direct budgeted funds to Pension Prefunding Trust (10-minute staff presentation) Staff Recommendation (Motion Required): Receive the Pre-Audit Year-End Financial Statement Summary Report, and take the following actions: A. Direct staff on the disposition of FY 2022-23 net budgetary variances totaling $18.2 million: 1. Operations and Maintenance (O&M) fund favorable budgetary variance of $5.8 million designated for the following purposes, $2.1 million - Retain in O&M working capital reserves consistent with adopted FY 2023-24 budget, $0.5 million -Transfer to Self-Insurance fund to augment unanticipated FY 2023-24 legal costs, $1.6 million -Transfer to the Other Post-Employment Benefits (OPEB) trust, $1.6 million -Transfer to Pension Prefunding trust. 2. Sewer Construction fund favorable budgetary variance of$12.0 million to be retained in working capital reserves. 3. Self-Insurance fund favorable budgetary variance of$0.4 million to be retained in working capital reserves consistent with the adopted FY 2023-24 budget. B.Amend the FY 2023-24 O&M fund budget to increase appropriations by $3.7 million to facilitate inter-fund transfers of prior year favorable budget variances to the Self-Insurance fund ($0.5 million), OPEB trust ($1.6 million), and Pension Prefunding trust ($1.6 million). C. Direct$1.0 million in trust contributions already included in the O&M fund's FY 2023-24 adopted budget to the Pension Prefunding trust. LEGISLATIVE MATTERS 11. Receive final 2023 California State Legislative Session report (10-minute staff presentation) Staff Recommendation: Receive the report. REPORTS AND ANNOUNCEMENTS 12. General Manager- Reports a. Receive Annual Recycled Water Program Update (5-minute staff presentation) Staff Recommendation: Receive the update. November 16, 2023 Regular Board Meeting Agenda Packet- Page 3 of 175 b. Receive Fiscal Year 2022-23 Household Hazardous Waste Program Annual Report (I 0-minutestaff presentation) Staff Recommendation: Receive the report. C. Monthly Lab Update: Covid-19/Wastewater Epidemiology Update (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the report. 13. General Manager-Announcements a. Announcements - November 16, 2023 Staff Recommendation: Receive the announcements. 14. Counsel for the District 15. Secretary of the District 16. Board Members - Committee Minutes a. October 27, 2023 - Special Finance Committee - President Hockett and Member Lauritzen b. October 31, 2023 - Special Administration Committee - Chair Lauritzen and Member McGill Staff Recommendation: Receive the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • November 2, 2023 - Mayors Conference, City of Brentwood, 150 City Park Way, Brentwood, CA Member McGill • November 1, 2023 - Central San Service Awards Luncheon, The Greenery Restaurant, 1551 Marchbanks Dr., Walnut Creek, CA Member Pilecki • November 1, 2023 - Central San Service Awards Luncheon, The Greenery Restaurant, 1551 Marchbanks Dr., Walnut Creek, CA • November 8, 2023 - Contra Costa Local Agency Formation Commission [stipend declined] Member Wedington • November 1, 2023 - Central San Service Awards Luncheon, The Greenery Restaurant, 1551 Marchbanks Dr., Walnut Creek, CA President Hockett • November 1, 2023 - Central San Service Awards Luncheon, The Greenery Restaurant, 1551 Marchbanks Dr., Walnut Creek, CA November 16, 2023 Regular Board Meeting Agenda Packet- Page 4 of 175 Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 19. Conference with Legal Counsel —Anticipated Litigation— exposure to litigation pursuant to Government Code Section 54956.9(d)(2): • One Potential Case — Roesbery Car Care 20. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1); Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC19-01012 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT November 16, 2023 Regular Board Meeting Agenda Packet- Page 5 of 175