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Home My WebLink About01.a. Approve minutes of meeting held 10-19-2023Page 1 of 7 Item 1.a. LICENTRAL SAN November 2, 2023 FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: OCTOBER 19, 2023 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. Strategic Plan re -In GOAL ONE: Customer and Community Strategy 1— Deliver high -quality customer service GOAL FOUR: Governance and Fiscal Responsibility Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 2 - Encourage and facilitate public participation ATTACHMENTS: 1. Draft Board minutes 10-19-2023 November 2, 2023 Special Board Meeting Agenda Packet - Page 4 of 79 Page 2 of 7 LCENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, October 19, 2023 2:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: BARBARA D.HOCKETT President MARIAHN LAURITZEN President Pro Tent MICHAEL R. MCGILL TAD J PILECKI FLORENCE T WEDINGTON A regular meeting of the Board of Directors was called to order by President Hockett at 2:30 p.m. Secretary of the District Katie Young called roll: Present: Members: Lauritzen, Pilecki, Wedington, Hockett Absent: Members: McGill PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. INTRODUCTIONS 1. New employee(s) • Howard "Gene" Wall III, Construction Inspector, Engineering/Planning and Development Services Division, effective 09/25/2023 • Tricia Cruz, Accountant, Finance/Administration Division, effective 09/25/2023 BOARD ACTION: Welcomed Mr. Wall and Ms. Cruz. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. November 2, 2023 Special Board Meeting Agenda Packet - Page 5 of 79 Page 3 of 7 CENTRAL CONTRA COSTA SANITARYDISTRICT October 19, 2023 Board Meeting Minutes - Page 2 AWARDS AND PRESENTATIONS 2. Receive the National Association of Clean Water Agencies 2022 Peak Performance Award — Platinum 25 Plant Operations Division Manager Alan Weer reviewed the presentation included in the agenda materials. BOARD ACTION: Received the award. 3. Receive the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year 2021-22 Finance Manager Kevin Mizuno reviewed the presentation included in the agenda materials. BOARD ACTION: Received the award. 4. Adopt Resolution No. 2023-039 commending outgoing Counsel for the District Kenton L. Alm on his retirement from Central Contra Costa Sanitary District BOARD ACTION: Motion was made by Member Wedington and seconded by Member Pilecki to adopt Resolution 2023-039. Motion passed by unanimous roll call vote of the Board Members present. [4-0-1; McGill absent.] CONSENT CALENDAR 5. Approve the following: a. October 5, 2023 Board meeting minutes 6. Adopt Resolution Nos. 2023-040 through 2023-044 recognizing employee service award recipients 7. Authorize the General Manager to execute a five-year Landfill Gas Sales Agreement with Bulldog Gas & Power, LLC to supply landfill gas for the period retroactively commencing October 1, 2023 and ending September 30, 2028 with the option to extend annually 8. Consider revisions to: Board Policy No. BP 005 — Statement of Investment Policy; and 1. Investment Guidelines Documents (IGD) related to the Public Agencies Post -Retirement Health Care Plan Trust, which includes both of the following: • IGD for existing Other Post -Employment Benefits Trust (OPEB Trust), and • IGD for Pension Prefunding Trust BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt the Consent Calendar as recommended. Motion November 2, 2023 Special Board Meeting Agenda Packet - Page 6 of 79 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 19, 2023 Board Meeting Minutes - Page 3 passed by unanimous roll call vote of the Board Members present. [4-0-1; McGill absent.] REPORTS AND ANNOUNCEMENTS 9. General Manger — Reports a. Review Information Technology and Operations Technology (IT/OT) Strategic Plan Information Technology Manager Charles Mallory provided a brief background on the 10-year history of the IT/OT Strategic Plan and introduced SDI Presence staff Scott Sanders and Lee Curtis, who acted as project consultants. Mr. Sanders reviewed the presentation included in the agenda materials. President Hockett asked Mr. Mallory if he could define what a "project" is. Mr. Mallory explained that it is an identified need that is defined, scoped, and included as part of an overall program for improvement. He clarified that when he speaks of "program'; he is not speaking of a software program but rather a collective of projects within a specific area. General Manager Roger Bailey suggested that to understand the concept of the term program as it is being used in this presentation, it can be viewed as similar to Central San's Capital Improvement Budget (CIB) Program, which is comprised of individual projects designated as part of the CIB Program. Deputy General Manager - Administration Phil Leiber thanked the Board for their support in providing the resources to complete this effort and moving the initiative forward. He also acknowledged that Central San's IT team is very well respected in part because of the resources that have been provided by the Board as well as the great team that is in place. Member Pilecki commented that IT at Central San previously had a very negative reputation and did not provide acceptable customer service. He stated that the survey shows that their reputation and service level has changed for the better. Member Wedington stated that the report was very well presented and clearly showed where the division has been and where it is going and is excited to see all of the updates. BOARD ACTION: Reviewed information and provided input to staff. b. Monthly Lab Update: Covid-19/Wastewater Epidemiology Update BOARD ACTION: Received the report. November 2, 2023 Special Board Meeting Agenda Packet - Page 7 of 79 Page 5 of 7 CENTRAL CONTRA COSTA SANITARYDISTRICT October 19, 2023 Board Meeting Minutes - Page 4 c. Receive list of Pending Board and Standing Committee future agenda items BOARD ACTION: Received the list. 10. General Manaaer —Announcements a. Announcements — October 19, 2023 No further announcements were made during the meeting. 11. Counsel for the District No report. 12. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Engineering & Operations (Special) — Monday, October 23 at 2:00 p.m. Finance (Special) — Friday, October 27 at 9:30 a.m. Administration (Special) — Monday, October 31 at 8:30 a.m. Central San Service Award Luncheon — Wednesday, November 1 at 12:00 p.m. Board Meeting (Special) — Thursday, November 2 at 1:00 p.m. BOARD ACTION: Received the announcements. 13. Board Members - Committee Minutes a. October 10, 2023 — Engineering & Operations Committee — Chair Pilecki and Member McGill b. October 11, 2023 — Administration Committee — Chair Lauritzen and Member McGill BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • October 5, 2023 — Mayors Conference Meeting, Contra Costa Country Club, 801 Golf Club Rd., Pleasant Hill, CA 94523 Member McGill • October 5, 2023 — Mayors Conference Meeting, Contra Costa Country Club, 801 Golf Club Rd., Pleasant Hill, CA 94523 November 2, 2023 Special Board Meeting Agenda Packet - Page 8 of 79 Page 6 of 7 CENTRAL CONTRA COSTA SANITARYDISTRICT October 19, 2023 Board Meeting Minutes - Page 5 • October 11, 2023 — DSRSD/Central San Liaison Committee Meeting, Central San, 5019 Imhoff PI., Martinez, CA 94553 Member Pilecki • October 5, 2023 — Mayors Conference Meeting, Contra Costa Country Club, 801 Golf Club Rd., Pleasant Hill, CA 94523 Member Wedington • October 5, 2023 — Mayors Conference Meeting, Contra Costa Country Club, 801 Golf Club Rd., Pleasant Hill, CA 94523 President Hockett No report. BOARD ACTION: Received the reports and announcements. 15. Board Members - Reauests for Stipend/Reimbursement or Conference Attendance No requests. 16. Board Members — Other Items a. Consider request by Board Member Michael R. McGill to adopt Resolution No. 2023-045 supporting his nomination for election to the Contra Costa Special Districts Association (CCSDA) Member -At -Large Seat BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Wedington to adopt Resolution No.2023-045 in support of Member McGill's nomination for election as a Member -at -Large for the Contra Costa Special Districts Association. Motion passed by unanimous roll call vote of the Board Members present. [4-0-1; McGill absent.] EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT a. Adjournment to be followed by a gathering in the multi -purpose room to commemorate Counsel for the District Kenton L. Alm, Esq., on his retirement from Central San The meeting was adjourned at 3:22 p.m. November 2, 2023 Special Board Meeting Agenda Packet - Page 9 of 79 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 19, 2023 Board Meeting Minutes - Page 6 Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young, CPMC, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California November 2, 2023 Special Board Meeting Agenda Packet - Page 10 of 79