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Home My WebLink AboutBOARD MINUTES 10-05-23LCENTRALSAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, October 5, 2023 2:30 p.m. Open Session — Board Room (Video recorded) 2:30 p.m. Rnl I r..AI I BOARD OF DIRECTORS: BARBARA D. HOCKETT President MARIAHN. LAURITZEN President Pro Tem MICHAEL R. MCGILL TAD J. PILECKI FLORENCET. WEDINGTON A regular meeting of the Board of Directors was called to order by President Hockett at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT.• Members: Lauritzen, McGill, Pilecki, Wedington, Hockett ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. INTRODUCTIONS 1. New employee(s): • Walter Cruz, Maintenance Crew Member I, Collection System Operations Division, effective 08/07/2023 These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 71— Page 174 CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2023 Board Meeting Minutes - Book 71— Page 175 • Noel Rodriguez, Maintenance Crew Member I, Collection System Operations Division, effective 08/28/2023 • Brad Carchidi, System Administrator, Administration Department, Information Technology Division, effective 09/11/2023 • Francisco Santos, System Administrator, Administration Department, Information Technology Division, effective 09/11/2023 • Shane Bartlett, Household Hazardous Waste Technician I, Engineering/Environmental and Regulatory Compliance Division, effective 09/25/2023 BOARD ACTION: Welcomed new employees. General Manager Roger S. Bailey introduced Central San's new District Counsel, Leah Castella, of Burke, Williams and Sorensen. Ms. Castella is the lead of the team of attorneys that will be serving Central San through this arrangement. Ms. Castella thanked the Board for selecting Burke, Williams, and Sorensen and stated that she looks forward to working with the Board and staff. PRESENTATIONS 2. "Boost" Mentorship Program Presentations Human Resources and Organizational Development Manager Teji O'Malley provided a very brief introduction to the mentorship program and introduced the three mentee participants. Maintenance Crew Member ll Matt Chambers, Asset Management Program Administrator Khae Bohan, and Management Analyst Heather Ramamurthy presented overviews of the mentorship experiences as documented in their presentations included in the agenda packet. Mr. Bailey stated that he is very proud of the participants in the program and thanked the Board for their support. BOARD ACTION: Received presentations. CONSENT CALENDAR 3. Approve the following: a. September 21, 2023 Special Board meeting minutes 4. Approve expenditures incurred August 17, 2023, through September 7, 2023 CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2023 Board Meeting Minutes - Book 71— Page 176 5. Receive Budget -to -Actual Expenditure overview through the month of August 2023 6. Receive Quarterly Financial Review for quarter ending June 30, 2023 BOARD ACTION: Motion was made by Member Lauritzen and seconded by Member Wedington to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. OTHER BOARD ACTION ITEMS 7. Adopt Resolution No. 2023-038 to authorize Execution of Memorandum of Understanding for the development of a study related to a potential merger between Central Contra Costa Sanitary District (Central San) and Mt. View Sanitary District (MVSD) Deputy General Manager — Administration, Phil Leiber provided a brief background on how the proposed merger study came about and clarified that a slight change in the approach occurred during the conversations between Central San and MVSD after the presentation to the Central San Real Estate, Environment and Planning (REEP) Committee in August. Rather than using a less formal "Guiding Principles" document to provide a framework for the development of a study, MVSD preferred the creation and execution by both parties of a Memorandum of Understanding (MOU) which is included in the agenda packet and will be enacted via the adopted Resolution No. 2023-038. Member Pilecki stated that the REEP Committee has been working with staff to create and review the Guiding Principles and subsequent Memorandum of Understanding and indicated that the REEP expects to stay involved in the process as next steps are executed, including the development of a study scope and contractor selection. Member McGiN stated that there is a desire at Local Agency Formation Commission (LAFCO) for the study to occur expediently. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt Resolution No. 2023-038 to authorize Execution of Memorandum of Understanding for the development of a study related to a potential merger between Central Contra Costa Sanitary District (Central San) and Mt. View Sanitary District (MVSD). CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2023 Board Meeting Minutes - Book 71— Page 177 REPORTS AND ANNOUNCEMENTS 8. General Manager — Reports a. Receive AgLantis/CoCo San Sustainable Farm 2022 Annual Report Ms. Young advised the Board that a public comment had been received in relation to this item. She read the public comment received from Mr. Jack Peabody regarding his opposition to Central San's involvement with the Farm. Planning and Development Services Division Manager Danea Gemmell reviewed the presentation provided in the agenda packet. Member Pilecki stated that he was a supporter of the original proposal for the creation of the Farm, bolstered by his belief that Central San was behind other areas of the state in the use of recycled water. He also stated that the rental potential of the land that currently houses the Farm is not as viable as it may seem, and he feels that Central San is acting responsibly in its use of the parcel considering the current circumstances. President Hockett acknowledged that it is difficult to balance the interests of the public and those of Central San and hopes to have further discussion regarding this issue. BOARD ACTION: Received the report. b. Receive annual Right -of -Way Report Senior Engineer Dana Lawson provided a brief synopsis of the report and stated that staff will be updating processes around the execution of quitclaim deeds, including updating the District Code. BOARD ACTION: Received the report. c. Receive recap of Pollution Prevention Week Activities and the 2023 Pollution Prevention Awards, including Recycled Water Champions, Water Quality Community Partners, Pollution Prevention Partner, and Pollution Prevention Award Winners Environmental Compliance Administrator Colleen Henry reviewed the presentation provided in the agenda packet. President Hockett thanked Ms. Henry and commented that the event was a wonderful success. BOARD ACTION: Received the recap. CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2023 Board Meeting Minutes - Book 71— Page 178 9. General Manager —Announcements a. Announcements — October 5, 2023 There were no additional announcements. BOARD ACTION: Received the announcements. 10. Counsel for the District No report. 11. Secretary of the District Ms. Young announced the following upcoming Committee meetings: • Special Engineering & Operations —Tuesday, October 10 at 2:00 p.m. • Special Administration —Wednesday, October 11 at 8:00 a.m. • Real Estate, Environmental & Planning — Wednesday, October 18 at 9:00 a.m. Ms. Young also announced that the Central San Employee Appreciation event will be held Wednesday, October 18 beginning at 11 a.m. in "Flushing Meadows". 12. Board Members - Committee Minutes a. September 19, 2023 — Finance Committee — President Hockett and Member Lauritzen b. September 20, 2023 — Real Estate, Environmental & Planning Committee — Chair Pilecki and Alternate Member McGill BOARD ACTION: Received the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen None. Member McGill Member McGill provided a written report covering his announcements and other meetings. Member Pilecki None. CENTRAL CONTRA COSTA SANITARY DISTRICT October 5, 2023 Board Meeting Minutes - Book 71— Page 179 Member Wedington None. President Hockett None. BOARD ACTION: Received the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. None. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 3:40 p.m. M/1 Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie You g C MC CMC Secretarythe strict Central Contra Costa Sanitary District County of Contra Costa, State of California