HomeMy WebLinkAbout10. Authorize the General Manager to execute an amendment to an existing professional consulting services agreement with Bienati Consulting Group, Inc. in an amount not to exceed $70,000 increasing the total cost ceiling to $272,200DCENTRALSAN
MEETING DATE: SEPTEMBER 21, 2023
BOARD OF DIRECTORS
POSITION PAPER
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Item 10.
SUBJECT: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AMENDMENT TO
AN EXISTING PROFESSIONAL CONSULTING SERVICES AGREEMENT
WITH BI ENATI CONSULTI NG GROUP, I NC. I N AN AMOUNT NOT TO
EXCEED $70,000, INCREASING THE TOTAL COST CEILING TO $272,200
TO FACILITATE ADDITIONAL ORGANIZATIONAL DEVELOPMENT WORK,
SPECIFICALLYASSISTING THE BOARD AND DISTRICT STAFF WITH
THE DEVELOPMENT OF THE FISCAL YEAR 2024-2026 STRATEGIC PLAN
AS WELL PROVIDE ASSISTANCE WITH ADDITIONAL LEADERSHIP
DEVELOPMENT ACTIVITIES
SUBMITTED BY: INITIATING DEPARTMENT:
TEJI O'MALLEY, HUMAN RESOURCES AND OFFICE OF THE GENERAL MANAGER -
ORGANIZATIONAL DEVELOPMENT HUMAN RESOURCES
MANAGER
REVIEWED BY: PHILIP LEIBER, DEPUTYGENERAL MANAGER -ADMINISTRATION
Roger S. Bailey
General Manager
ISSUE
Board Policy BP -037, Delegation of Authority to General Manager requires Board approval for the
General Manager to sign agreements exceeding $200,000. Additionally, given that this agreement is also
to assist the Board with upcoming organizational development initiatives, it is being brought to the Board
for approval.
BACKGROUND
Dr. Bienati's current contract with Central San expires September 30, 2025. The contract was originally
executed with a cost ceiling of $42,500 and in 2019, $15,000 was added for additional Board support
including assisting with the strategic planning process. In 2022, $55,000 was added for facilitating three
years of performance appraisals for the General Manager, Secretary of the District, and General Counsel
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and additional related Board support. In 2022, $89,700 was added to facilitate the 2023 Management
Academy and provide additional leadership training and development bringing the contract to its current
cost ceiling of $202,200.
Given the relationship that Dr. Bienati has established with the Board, and his understanding of the Central
San's Strategic Plan Goals, it is recommended that the Board retain the services of Dr. Bienati to continue
to assist with the Executive Management Team performance appraisals, Board support, training and
coaching of the leadership team.
Although the District is augmenting this contract in order for Dr. Bienati to perform various organizational
development activities, staff is only using him for the activities that benefit from the continuity of one
individual versus several consultants. For other organizational development activities that require external
assistance, staff routinely and regularly engage other consultants to perform those functions.
ALTERNATIVES/CONSIDERATIONS
The Board could elect not to amend this contract. This alternative is not recommended as Dr. Bienati has
extensive experience and knowledge working with Central San and many of these initiatives are already in
progress and funds are needed to ensure completion.
FINANCIAL IMPACTS
The work completed under this revision is not to exceed $70,000 over the remaining duration of the
contract (completion date of September 30, 2025).
COMMITTEE RECOMMENDATION
The Administration Committee reviewed this item at its September 5, 2023 meeting and recommended
Board approval.
RECOMMENDED BOARD ACTION
Authorize the General Manager to execute an amendment to an existing professional consulting services
agreement with Bienati Consulting Group, I nc. in an amount not to exceed $70,000, increasing the total
cost ceiling to $272,200 to facilitate additional organizational development work, specifically assisting the
Board and District staff with the development of the Fiscal Year 2024-2026 strategic plan as well provide
assistance with additional leadership development activities.
Strategic Plan re -In
GOAL THREE: Workforce Diversity and Development
Strategy 3 - Retain skilled workers by investing in resources and opportunities for all employees to grow and thrive
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility
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