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Home My WebLink About00. BOARD AGENDA 09-21-2023LICENTRALSAN SPECIAL BOARD MEETING AGENDA Thursday, September 21, 2023 Board Room 1:00 PM BOARD OF DIRECTORS BARBARA D. HOCKETT- President M4RIAH N. LAURIIZEN - President Pro Tem IVICHAEL R. IVCGILL TAD J. PILECKI FLORENCE T. MDINGTON PHONE: (925) 228-9500 FAX (925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed, video recorded and provided at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference ID 514 851 100# 3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org for the meeting invite that includes a Microsoft Teams link. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or SOD(a)centralsan.org. September 21, 2023 Special Board Meeting Agenda Packet - Page 1 of 174 Open Session - Board Room 1:00 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): Robin Hayden v. Central Contra Costa Sanitary District, Contra Costa County Superior Case No.C22-00995 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION CONSENT CALENDAR 2. Approve the following: a. September 7, 2023 Board meeting minutes 3. Adopt updated salary schedule for all District job classifications effective September 21, 2023 4. Adopt Resolution No. 2023-029 authorizing 1) execution of Quitclaim Deed for existing easements to the Benjamin Family Trust, or the current property owners at the time of recording for 331 Laurel Drive, Danville (APN: 216-042-002) and 2) staff to record documents with the Contra Costa County Clerk -Recorders Office 5. Adopt Resolution No. 2023-030 authorizing execution and recording of a Quitclaim Deed to Rescore WCMCD, LLC as related to Job 6694 in Walnut Creek 6. Adopt Resolution No. 2023-031 authorizing execution and recording of a Quitclaim Deed to Toll West Coast, LLC as related to Job 6711 in San Ramon (APN 208-880-023) 7. Adopt Resolution No. 2023-032 approving updates to the District's Conflict of Interest Code and directing the Secretary of the District to submit the updated 2023 Conflict of Interest Code to the Contra Costa County Board of Supervisors for approval September 21, 2023 Special Board Meeting Agenda Packet - Page 2 of 174 8. Adopt (1) Resolution of Intention No. 2023-033 to initiate the formation of the Upper Cordell Drive Contractual Assessment District (CAD) No. 2023-2 for the purpose of installing sewer improvements on Cordell Drive in Danville, (2) Resolution No. 2023- 034 approving the boundary for the proposed CAD; and (3) find the Project is exempt from the California Environmental Quality Act 9. Adopt (1) Resolution of Intention No. 2023-035 to initiate the formation of the Charles Hill Road Contractual Assessment District (CAD) No. 2023-1 for the purpose of installing sewer improvements on Charles Hill Road in Orinda; (2) Resolution No. 2023- 036 approving the boundary for the proposed CAD; and (3) find the Project is exempt from the California Environmental Quality Act 10. Authorize the General Manager to execute an amendment to an existing professional consulting services agreement with Bienati Consulting Group, I nc. in an amount not to exceed $70,000, increasing the total cost ceiling to $272,200 to facilitate additional organizational development work, specifically assisting the Board and District staff with the development of the Fiscal Year 2024-2026 strategic plan as well provide assistance with additional leadership development activities 11. Authorize the procurement of two collection system specialty vehicles totaling $900,000 under the Vehicle Replacement Program, District Project 8517 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 12. Conduct a public hearing to consider adopting Resolution No. 2023-037 establishing the appropriations limit in the amount of $141,571,444 for Fiscal Year 2023-24, in accordance with Article XI I I B of the California Constitution, using the change in the California per capita personal income percentage and change in population to calculate the appropriations limit Staff Recommendation (Motion Required): Conduct the public hearing and adopt Resolution No. 2023-037 establishing the appropriations limit in the amount of $141,571,444 for Fiscal Year 2023-24, in accordance with Article XIII B of the California Constitution, using the change in the California per capita personal income percentage and change in population to calculate the appropriations limit. OTHER BOARD ACTION ITEMS 13. Authorize the General Manager to execute a professional services contract with Burke, Williams & Sorensen, LLP. for District Counsel services for up to a three-year term (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional services contract with Burke, Williams & Sorensen, LLP. for District Counsel services 14. Receive Update on Net Zero Evaluation (60 -minute staff presentation) Staff Recommendation (Motion May Be Required): Receive update and provide input to staff. September 21, 2023 Special Board Meeting Agenda Packet - Page 3 of 174 15. Conduct Fiscal Years (FYs) 2024-2026 Strategic Planning Workshop, including discussion of Vision, Mission, Values, and Goals Facilitator. Larry Bienati, PhD, Bienati Consulting Group (90 -minute staff presentation) Staff Recommendation (Motion May Be Required): Conduct the workshop and provide direction to staff as appropriate. LEGISLATIVE MATTERS 16. Receive update on pending legislative matters (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the update. REPORTS AND ANNOUNCEMENTS 17. General Manager - Reports a. Monthly Lab Update: Covid-19/Wastewater Epidemiology Update (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the report. 18. General Manager -Announcements a. Announcements - September 21, 2023 Staff Recommendation: Receive the announcements. 19. Counsel for the District 20. Secretary of the District 21. Board Members - Committee Minutes a. September 5, 2023 - Administration Committee - Chair Lauritzen and Member McGill b. September 11, 2023 - Engineering & Operations Committee - Chair Pilecki and Member McGill Staff Recommendation: Receive the Committee minutes. 22. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • September 19, 2023 - 15th Annual Sustainability Awards Gala & Fundraiser, Pleasant Hill Community Center, 320 Civic Dr., Pleasant Hill, CA 94523 Member McGill • September 19, 2023 - 15th Annual Sustainability Awards Gala & Fundraiser, Pleasant Hill Community Center, 320 Civic Dr., Pleasant Hill, CA 94523 September 21, 2023 Special Board Meeting Agenda Packet - Page 4 of 174 Member Pilecki • September 13, 2023 - Local Agency Formation Commission (LAFCO) [Stipend declined] • September 19, 2023 - 15th Annual Sustainability Awards Gala & Fundraiser, Pleasant Hill Community Center, 320 Civic Dr., Pleasant Hill, CA 94523 Member Wedington • September 19, 2023 - 15th Annual Sustainability Awards Gala & Fundraiser, Pleasant Hill Community Center, 320 Civic Dr., Pleasant Hill, CA 94523 President Hockett • September 18, 2023 - CCSDA Meeting, Contra Costa Mosquito and Vector Control District, 155 Mason Circle, Concord, CA 94520 • September 19, 2023 - 15th Annual Sustainability Awards Gala & Fundraiser, Pleasant Hill Community Center, 320 Civic Dr., Pleasant Hill, CA 94523 Staff Recommendation: Receive the reports and announcements. 23. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT September 21, 2023 Special Board Meeting Agenda Packet - Page 5 of 174