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HomeMy WebLinkAbout05. Adopt Resolution No.2023-027 and rescind Resolution No. 2021-029DCENTRALSAN MEETING DATE: SEPTEMBER 7, 2023 BOARD OF DIRECTORS POSITION PAPER Page 1 of 4 Item 5. SUBJECT: ADOPT RESOLUTION NO. 2023-27 APPOI NTI NG DEPUTY SECRETARY OF THE DISTRICT EILEEN HANSEN AS SECRETARY PRO TEM IN THE ABSENCE OF THE SECRETARY OF THE DISTRICT, AND APPOINTING THE FINANCE MANAGER (OR EQUIVALENT POSITION)AS ALTERNATE, AND RESCIND RESOLUTION NO. 2021-029 SUBMITTED BY: KATIE YOUNG, SECRETARY OF THE DISTRICT Roger S. Bailey General Manager INITIATING DEPARTMENT: SECRETARYOF THE DISTRICT ISSUE It has been the practice of the District to delegate authority to the Deputy Secretary of the District to assume the statutory responsibilities of the position of Secretary of the District during the absence of the Secretary of the District. Resolution No. 2021-029 was adopted on June 3, 2021, appointing Assistant to the Secretary of the District Amelia Berumen as Secretary Pro Tem, who since left the department. It is recommended that Deputy Secretary of the District Eileen Hansen be appointed as Secretary Pro Tem. BACKGROUND California Health and Safety Code Section 6487 provides that, "All contracts, deeds, warrants, releases, receipts, and documents shall be signed in the name of the District by its President, and countersigned by its Secretary, except that the Board may, by resolution, authorize the District Manager or other district employees specified by the Board to sign contracts, warrants, releases, receipts, and similar documents in the name of the District." In accordance with the Health and Safety Code, the Board has adopted resolutions in the past appointing a Secretary Pro Tem to carry out the statutory responsibilities of the position during absences. Ms. Hansen has been with the District since April 2022, serving first as the Records Program Administrator and promoting to Deputy Secretary of the District in July 2023. She has worked closely with September 7, 2023 Regular Board Meeting Agenda Packet - Page 35 of 160 Page 2 of 4 the Secretary of the District to fill in during her absences. She will receive additional training as necessary to fulfill her official role as Secretary Pro Tem. ALTERNATIVES/CONSIDERATIONS The Board may decide not to appoint a Secretary Pro Tem, or to appoint a different individual to serve in this capacity. FINANCIAL IMPACTS None associated with this action. COMMITTEE RECOMMENDATION This matter was not reviewed by a Board Committee. RECOMMENDED BOARD ACTION Adopt Resolution No. 2023-27 appointing Deputy Secretary of the District Eileen Hansen as Secretary Pro Tem, and appointing the Finance Manager (or equivalent position) as Alternate, and rescinding Resolution No. 2021-029. Strategic Plan re -In GOAL ONE: Customer and Community Strategy 1— Deliver high-quality customer service GOAL THREE: Workforce Diversity and Development Strategy 2 - Engage employees and conduct labor relations in a transparent, effective and collaborative environment, Strategy 3 - Retain skilled workers by investing in resources and opportunities for all employees to grow and thrive, Strategy 4 - Foster a culture of diversity, equity, and inclusion GOAL FOUR: Governance and Fiscal Responsibility Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility ATTACHMENTS: 1. Proposed Resolution September 7, 2023 Regular Board Meeting Agenda Packet - Page 36 of 160 Page 3 of 4 RESOLUTION NO. 2023-027 A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT APPOINTING DEPUTY SECRETARY OF THE DISTRICT EILEEN HANSEN AS SECRETARY PRO TEM, AND APPOINTING THE FINANCE MANAGER (OR EQUIVALENT POSITION) AS ALTERNATE, AND RESCINDING RESOLUTION NO. 2021-029 WHEREAS, Health and Safety Code Section 6487 states that "All contracts, deeds, warrants, releases, receipts, and documents shall be signed in the name of the District by its President, and countersigned by its Secretary, except that the Board may, by resolution, authorize the District Manager or other district employees specified by the Board to sign contracts, warrants, releases, receipts, and similar documents in the name of the District;" and WHEREAS, on June 3, 2021, the Board adopted Resolution No. 2021-029, naming Assistant to the Secretary of the District as Secretary Pro Tem; and WHEREAS, the Board of Directors considers it in the best interests of the District to appoint a Secretary Pro Tem to serve during any absence of the Secretary of the District to carry out the statutory responsibilities of that position. NOW, THEREFORE, BE IT RESOLVED BY THE Board of Directors of the Central Contra Costa Sanitary District ("District") as follows: Effective September 7, 2023 in accordance with California Health and Safety Code Section 6487, Deputy Secretary of the District Eileen Hansen is hereby appointed to serve as Secretary Pro Tem in the absence of the Secretary of the District. 2, Effective September 7, 2023 the Finance Manager (or equivalent position) is hereby appointed to serve as Alternate Secretary Pro Tem in the absence of the Deputy Secretary of the District. 3. Both positions are hereby authorized and empowered to act as Secretary Pro Tem of the Central Contra Costa Sanitary District with all the duties and obligations of that office, including the authority to execute any documents, warrants and checks in that capacity on behalf of the District whenever the Secretary of the District may be absent, in accordance with Health and Safety Code Section 6487. 4. Resolution No. 2021-029 appointing Amelia Berumen as Secretary Pro Tem, is hereby rescinded. September 7, 2023 Regular Board Meeting Agenda Packet - Page 37 of 160 Page 4 of 4 Central Contra Costa Sanitary District Resolution No. 2023-027 Page 2 of 2 PASSED AND ADOPTED THIS 7th day of September, 2023, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California CK611101121CUll10012103 Katie Young, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm, Esq. Counsel for the District September 7, 2023 Regular Board Meeting Agenda Packet - Page 38 of 160