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Home My WebLink About00. BOARD AGENDA 09-07-2023LICENTRALSAN REGULAR BOARD MEETING AGENDA Thursday, September 7, 2023 Board Room 2:30 PM BOARD OF DIRECTORS BARBARA D. HOCKETT- President M4RIAH N. LAURIIZEN - President Pro Tem IVICHAEL R. IVCGILL TAD J. PILECKI FLORENCE T. MDINGTON PHONE: (925) 228-9500 FAX (925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed, video recorded and provided at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference ID 514 851 100# 3. Email: Comments may be emailed to sod@centralsan.org before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod@centralsan.org for the meeting invite that includes a Microsoft Teams link. CONSENT CALENDAR All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Board Member or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT It is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone. If you require special accommodations, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or SOD(a)centralsan.orq. September 7, 2023 Regular Board Meeting Agenda Packet - Page 1 of 160 Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR Approve the following: a. August 17, 2023 Board meeting minutes 2. Approve expenditures incurred July 7, 2023, through August 10, 2023. 3. Receive Budget -to -Actual Expenditure overview through the month of June 2023 4. Confirm publication of codified District Ordinance No. 326 summary and uncodified District Ordinance Nos. 324, 327, 328, 329 and 330 summaries 5. Adopt Resolution No. 2023-27 appointing Deputy Secretary of the District Eileen Hansen as Secretary Pro Tem in the absence of the Secretary of the District, and appointing the Finance Manager (or equivalent position) as alternate, and rescind Resolution No. 2021- 029 6. Approve proposed revisions to Board Policy No. BP 030 - Cost of Service Study 7. Adopt Resolution No. 2023-028 to encourage and promote pollution prevention and to declare September 18-24, 2023 as Pollution Prevention Week at Central San 8. Authorize the General Manager to execute a professional engineering agreement with Carollo Engineers, I nc. in an amount not to exceed $1.1 M for design of the A -Line Sewer Relocation for Contra Costa Transportation Authority (CCTA), District Project 100050 9. Award a construction contract in the amount of $246,800 to SDM Construction, the lowest responsive and responsible bidder for the Laboratory Floor Replacement, District Project 100008; and find that the Project is exempt from the California Environmental Quality Act (CEQA) 10. Award a construction contract in the amount of $2,342,000 to J MB Construction, Inc., the lowest responsive and responsible bidder for the Martinez Urgent Force Main Replacement, District Project 100066; include an additive bid item for $180,000 for temporary pipelines; authorize the General Manager to amend an existing Carollo Engineers, Inc. agreement for $400,000 to include engineering services; transfer $3,762,000 from the Collection System Sewer Renovation - Phase 2 to fund the Project; and find the Project is exempt from the California Environmental Quality Act (CEQA) Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. September 7, 2023 Regular Board Meeting Agenda Packet - Page 2 of 160 OTHER BOARD ACTION ITEMS 11. Award a construction contract in the amount of $4,112,000 to Precision Engineering, Inc., the lowest responsive and responsible bidder for the Downtown Walnut Creek Sewer Renovations - Locust, District Project 100049; and find that the Project is exempt from the California Environmental Quality Act (CEQA) (15 -minute staff presentation) Staff Recommendation (Motion Required): Award a construction contract in the amount of $4,112,000 to Precision Engineering, Inc., the lowest responsive and responsible bidder for the Downtown Walnut Creek Sewer Renovations - Locust, District Project 100049; and find that the Project is exempt from the California Environmental Quality Act (CEQA). 12. Award a construction contract in the amount of $121,738,000 to C. Overaa & Co., the lowest responsive and responsible bidder for the Solids Handling Facility Improvements, Phase 1A, District Project 7348; include award of additive bid items totaling $4,550,000; and authorize the General Manager to execute the following: 1. A new professional engineering services agreement with CDM Smith, Inc. (CDM) for $3.6M for engineering services during construction (ESDC); 2. A $10.8M revision with MW H Constructors, I nc. (MW H) for construction management services; 3. A $3.4M revision with Aresine Engineering (Aresine) for electrical field services and ESDC; and 4. Updated new equipment contracts with Andritz Separation Technologies, I nc. for $3.1 M, Schwing Bioset, I nc. for $3M, and Envirocare I nternational for $3.4M (20 -minute staff presentation) Staff Recommendation (Motion Required): Award a construction contract in the amount of $121,738,000 to C. Overaa & Co., the lowest responsive and responsible bidder for the Solids Handling Facility Improvements, Phase 1A, District Project 7348; include award of additive bid items totaling $4,550,000; and authorize the General Manager to execute the following: 1. Anew professional engineering services agreement with CDM Smith, Inc. (CDM) for $3.6M for engineering services during construction (ESDC); 2. A $10.8M revision with M WH Constructors, Inc. (M WH) for construction management services; 3. A $3.4M revision with Aresine Engineering (Aresine) for electrical field services and ESDC; and 4. Updated new equipment contracts with Andritz Separation Technologies, Inc. for $3.1 M, Schwing Bioset, Inc. for $3M and Envirocare International, Inc. for $3.4M. 13. Review and consider adopting proposed guidelines for appointing anew Board member (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion May Be Required): Review and consider adopting September 7, 2023 Regular Board Meeting Agenda Packet - Page 3 of 160 proposed guidelines for appointing a new Board member. LEGISLATIVE MATTERS 14. Receive update on pending legislative matters (10 -minute staff presentation) Staff Recommendation (Motion May Be Required): Receive the update. Provide direction to staff as appropriate, including any additional legislative matters arising after agenda posting. REPORTS AND ANNOUNCEMENTS 15. General Manager -Announcements a. Announcements - September 7, 2023 Staff Recommendation: Receive the announcements. 16. Counsel for the District 17. Secretary of the District 18. Board Members - Committee Minutes a. August 14, 2023 - Engineering & Operations Committee - Chair Pilecki and Member McGill b. August 21, 2023 - Engineering & Operations Committee (Special) - Chair Pilecki and Member McGill C. August 22, 2023 - Finance Committee - President Hockett and Member Lauritzen d. August 23, 2023 - Real Estate, Environmental & Planning Committee - Chair Pilecki and Member Wedington Staff Recommendation: Receive the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • September 7, 2023 - Contra Costa Mayors Conference, Oakhurst Country Club, 1001 Peacock Dr., Clayton CA Member McGill Member Pilecki Member Wedington • September 7, 2023 - Contra Costa Mayors Conference, Oakhurst Country Club, 1001 Peacock Dr., Clayton CA President Hockett September 7, 2023 Regular Board Meeting Agenda Packet - Page 4 of 160 Staff Recommendation: Receive the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend formeeting attendance orexpense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT September 7, 2023 Regular Board Meeting Agenda Packet - Page 5 of 160