HomeMy WebLinkAbout14.a Committee Minutes-Adminsitration 08-01-2023Page 1 of 5
Item 14.a.
LICENTRAL SAN
August 17, 2023
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: AUGUST 1, 2023 -ADMINISTRATION COMMITTEE - CHAIR LAURITZEN
AND MEMBER MCGILL
Attached are minutes of the above Committee meeting.
Strategic Plan Tie -In
GOAL ONE: Customer and Community
Strategy 1— Deliver high-quality customer service
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 2 - Encourage and facilitate
public participation
ATTACHMENTS:
1. Administration Committee Minutes 08-01-23
August 17, 2023 Regular Board Meeting Agenda Packet - Page 111 of 115
Page 2 of 5
LCENTRAL SAN
BOARD OF DIRECTORS:
BARBARA D. H
REGULAR MEETING O F THE OCKETT
President
CENTRAL CONTRA COSTA MARIAHNLAURITZEN
SANITARY DISTRICT President Pro Tem
ADMINISTRATION COMMITTEE MICHAELR.MCGILL
TAD J PILECKI
FLORENCE T WEDINGTON
MINUTES
PHONE: (925) 228-9500
Tuesday, August 1, 2023 FAX.- (925) 372-0192
9:30 a.m. www.centralsan.org
(:nmmittaa
Chair Mariah Lauritzen
Member Mike McGill
Staff.
Roger Bailey, General Manager
Kent Alm, District Counsel
Greg Norby, Deputy General Manager — Operations
Philip Leiber, Deputy General Manager — Administration (joined during Item 4.a.)
Teji O'Malley, Human Resources and Organizational Development Manager
Charles Mallory, Information Technology Manager
Danea Gemmell, Planning and Development Services Division Manager
Thomas Brightbill, Senior Engineer (left after Item 4.a.)
Geoffrey, Michalcyzk, Management Analyst (left after Item 4.a.)
Eileen Hansen, Deputy Secretary of the District
Stacey Durocher, Administrative Services Assistant
1. Call Meeting to Order
Chair Lauritzen called the meeting to order at 9:37 a.m.
2. Public Comments
None.
August 17, 2023 Regular Board Meeting Agenda Packet - Page 112 of 115
Page 3 of 5
Administration Committee Minutes
August 1, 2023
Page 2
3. Items for Committee Recommendation to Board
a. Review draft Position Paper approving proposed to Board Policy No. BP
030 — Cost of Service Study
Ms. Gemmell addressed the Committee regarding the draft Board Policy
No. 030 — Cost of Service Study stating minor revisions have been made
to paragraph two of the policy. Chair Lauritzen asked if there were any
regulation changes that expanded this to include other public agencies.
Mr. Brightbill stated the minor revisions were only made to align the policy
with the State of California Government Code.
COMMITTEE ACTION: Recommended Board approval.
4. Other Items
a. Conduct biennial review of the following Board Policies
• BP 011 — Proposition 218 Notice
• BP 016 — Security
• BP 018— Sick Leave for Temporary Employees
• BP 028 — Cost Sharing of Candidate Statements.
Member McGill commented on the complexity of BP 011 Proposition 218
Notice and the problems with providing feedback or initiating a protest. Mr.
Alm stated that some of the details are things not covered in the law and
are an attempt to fill in the blanks where the law does not specify one way
or another on how to proceed, but the policy as it is, doesn't need
corrections.
COMMITTEE ACTION: Reviewed policies and provided direction to staff.
b. Review proposed guidelines for appointing a new Board Member
In reviewing the materials presented, Member McGill inquired whether
there was a Board procedure to impeach a Board Member. Mr. Alm
replied that a Board Member can be recalled but not impeached. There is
no law that discusses impeachment of a Board Member for a Special
District. Accordingly, it was agreed that reference to impeachment should
be removed.
Member McGill expressed his concern with developing this policy and
added it should not restrict other Board Members or future Boards but only
be suggested guidelines. Mr. Alm agreed that the policy would not be non-
binding, and that noting that in the document would be warranted. This
could be addressed in a preamble and elsewhere in the document.
August 17, 2023 Regular Board Meeting Agenda Packet - Page 113 of 115
Page 4 of 5
Administration Committee Minutes
August 1, 2023
Page 3
Chair Lauritzen asked to have question 3 about committing a felony
removed from the application and moved to post -employment offer to be
consistent with the current California Human Resources employment
practices.
Mr. Bailey recommended that any changes and/or deletions be redlined
for other Board Members.
With respect to the high level flow chart in Exhibit E, Chair Lauritzen
requested that staff highlight the legal requirements and callout what is
non-binding on a decision tree defining what happens if the Board
appoints; what happens if the Board calls for an election; what happens if
the Board of Supervisors appoints; and what happens if the Board of
Supervisors calls an election, and how do each of these affect the terms.
Mr. Bailey suggested simplifying the decision tree by verifying if there are
any distinctions between the Board of Supervisors appointment process
versus the District's process to appoint, and if it is the same, we can make
a statement upfront stating these are the conditions that govern.
Mr. Alm noted the 130 -day rule stating that if an appointment occurs within
130 -days of the next District election, the incumbent would be appointed
for the remainder of the term. However, if the appointment is more than
130 -days prior to the next District election, then the incumbent would have
to run for the remainder of the term.
It was agreed that Exhibit E should be modified. Member Lauritzen
requested a Binding policy flowchart to include options on how to proceed
in filling a vacant seat, and the second flowchart should be clearly labeled
as anon -binding option. A discussion ensued on this topic.
Mr. Bailey presented a scenario with plus or minus six months before an
election and asked if the Board decided to leave the seat vacant until the
next election, would that be considered a default giving the County the
option to appoint even though the District wants it to remain vacant.
Mr. Alm stated the Board would make the decision to set the seat for
election within the 60 days, then it would then go to the next general
election. However, although expected to be unlikely, the Board of
Supervisors could decide to fill the vacancy.
Mr. Bailey advised the Committee to be cautious about making too many
revisions without the input of the other Board Members.
Chair Lauritzen restated the recommended modifications as follows:
Delete in its entirety "is Impeached" from the first paragraph under
Policy on Pagel.
August 17, 2023 Regular Board Meeting Agenda Packet - Page 114 of 115
Page 5 of 5
Administration Committee Minutes
August 1, 2023
Page 4
• Redline felony conviction question from the application and move
that inquiry to the post -offer stage.
• Revise Exhibit D, Narrow down top 5 candidates for interviews, to
delete the number 5.
• Revise Exhibit E to include other legal requirements in the notes or
in another format and label the second flowchart clearly as a non-
binding guideline.
It was recommended that the changes be made and that the revised
document be brought to the Board for further review, and that an agenda
item be added on September 5 in the event the matter is referred back to
the Administration Committee for further discussion.
COMMITTEE ACTION: Reviewed draft guidelines and provided input
to staff.
5. Announcements
V •t'Ti_
6. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list and provided input to staff.
7. Future Scheduled Meetings
Tuesday, September 5, 2023 at 9:30 a.m.
• Member McGill requested the meeting time be changed to 9:00 a.m.
Tuesday, October 10, 2023 at 10:00 a.m. (Special)
• Member McGill requested the meeting date and time be changed to
October 11, 2023 at 8:00 a.m.
Tuesday, November7, 2023 at 9:30 a.m.
• Member McGill requested the meeting date and time be changed to
October 31, 2023 at 8:30 a.m.
8. Adjournment — at 10:40 a.m.
August 17, 2023 Regular Board Meeting Agenda Packet - Page 115 of 115