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Home My WebLink About00. Board Agenda 08-17-2023LICENTRALSAN REGULAR BOARD MEETING AGENDA Thursday, August 17, 2023 Board Room 2:30 PM INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS BARBARA D. HOCKETF- President M4RIAH N. LAURIIZEN - President Pro Tem IVICHAEL R. IVCGILL TAD J. PILECKI FLORENCE T. MDINGTON PHONE: (925) 228-9500 FAX (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or kvounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. August 17, 2023 Regular Board Meeting Agenda Packet - Page 1 of 115 Open Session - Board Room (Video recorded) 2:30 PM MEETING PARTICIPATION OPTIONS a. The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference I D 514 851 100# 3. Email: Comments may be emailed to sod o_centralsan.orq before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sodCa_centralsan.ofor the meeting invite that includes a Microsoft Teams link. All comments received electronically will be provided to the Board. Please contact the Secretary of the District's office with any questions. ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS Introduce Fall 2023 Intern Students Staff Recommendation: Welcome Fall 2023 Intern Students. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. August 3, 2023 Board meeting minutes 3. Adopt the side letters between the District and the Management Group; Management Support/Confidential Group; and AFSCME, Public Employees' Union, Local #1 regarding the change in "core" medical plans for all employees Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. August 17, 2023 Regular Board Meeting Agenda Packet - Page 2 of 115 PUBLIC HEARINGS 4. Conduct a public hearing to consider approving Central San membership in the California Municipal Finance Authority (CMFA) and participation in the Bond Opportunities for Land Development (BOLD) program. Consider adopting Resolution 2023-024 authorizing Central San to join CMFA and Resolution 2023-025 authorizing the General Manager to participate in the BOLD funding program (15 -minute staff presentation) Staff Recommendation (Motion Required): Conduct the public hearing and adopt Resolution No. 2023-024 and Resolution No. 2023-025, as presented. OTHER BOARD ACTION ITEMS 5. Approve proposed salary increase of eight and three quarters percent (8.75%) for Secretary of the District Katherine Young effective August 18, 2023 Staff Recommendation (Motion Required): Approve proposed salary increase of eight and three quarters percent (8.75%) for Secretary of the District Katherine Young, as set forth in the Seventh Amendment to her February 11, 2018 Employment Agreement, effective August 18, 2023. 6. Approve a salary increase for General Manager, Roger S. Bailey, of five and one half percent (5.5%), an increase in Paid Time Off (PTO) from 30 to 33 days annually, and an increase in his PTO accumulation cap from 60 to 66 days which would be equivalent to twice his annual limit, effective August 18, 2023 Staff Recommendation (Motion Required): Approve a salary increase for General Manager, Roger S. Bailey, of five and one half percent (5.5%), an increase in Paid Time Off (PTO) from 30 to 33 days annually, and an increase in his PTO accumulation cap from 60 to 66 days which would be equivalent to twice his annual limit, effective August 18, 2023. 7. Appoint Central San representatives to the Northern California Sanitation Agencies Financing Authority, a Joint Powers Authority and adopt Resolution No. 2023-026 (10 -minute staff presentation) Staff Recommendation (Motion Required): Adopt Resolution No. 2023-026 appointing regular and alternate members to serve on the Northern California Sanitation Agencies Financing Authority Joint Powers Authority. 8. Review risk assessment, draft policies and procedures and a project implementation plan related to the proposed transition to an In-house Treasury Structure and provide direction to staff on the transition Staff Recommendation: Direct staff to proceed with designing and implementing an In-house Treasury Function consistent with the draft banking and cash management policy and procedures and project implementation plan presented by staff. 9. Review and consider adopting proposed guidelines for appointing a new Board member. Staff Recommendation: Review and consider adopting proposed guidelines for appointing a new Board member. LEGISLATIVE MATTERS 10. Receive update on pending legislative matters August 17, 2023 Regular Board Meeting Agenda Packet - Page 3 of 115 (10 -minute staff presentation) Staff Recommendation (Motion Required): Receive the update. Provide direction to staff as appropriate, including any additional legislative matters arising after agenda posting. REPORTS AND ANNOUNCEMENTS 11. General Manager -Announcements a. Announcements -August 17, 2023 Staff Recommendation: Receive the announcements. 12. Counsel for the District 13. Secretary of the District 14. Board Members - Committee Minutes a. August 1, 2023 -Administration Committee - Chair Lauritzen and Member McGill Staff Recommendation: Receive the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • August 3 - Contra Costa County Mayor's Conference, Lafayette Veterans Memorial Center, 3780 Mt. Diablo Blvd., Lafayette, CA • August 9-11 - California Association of Sanitation Agencies (CASA) conference, San Diego, CA Member McGill • August 3 - Contra Costa County Mayor's Conference, Lafayette Veterans Memorial Center, 3780 Mt. Diablo Blvd., Lafayette, CA • August 9-11 -California Association of Sanitation Agencies (CASA) conference, San Diego, CA Member Pilecki Member Wedington • August 9-11 -California Association of Sanitation Agencies (CASA) conference, San Diego, CA President Hockett • August 9-11 -California Association of Sanitation Agencies (CASA) conference, San Diego, CA Staff Recommendation: Receive the reports and announcements. 16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement August 17, 2023 Regular Board Meeting Agenda Packet - Page 4 of 115 not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT August 17, 2023 Regular Board Meeting Agenda Packet - Page 5 of 115