HomeMy WebLinkAbout04.a. Conduct Biennial Review of the Following Board Policies: BP 011 - Proposition 218 Notice, BP 016 - Security, BP 018 - Sick Leave for Temporary Employees, BP 028 - Cost Sharing of Candidate StatementsPage 1 of 7
Item 4.a.
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August 1, 2023
TO: ADMINISTRATION COMMITTEE
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: CONDUCT BIENNIAL REVIEW OF THE FOLLOWING BOARD POLICIES:
• BP 011 - PROPOSITION 218 NOTICE
• B P 016 -SECURITY
• BP 018 -SICK LEAVE FOR TEMPORARYEMPLOYEES
• BP 028 - COST SHARING OF CANDIDATE STATEMENTS
Attached are copies of the above referenced Board Policies, which are being presented to the Committee
for biennial review.
Staff has no recommended changes to these existing policies. If the Committee concurs, the policies will
remain as is and will be reviewed again in two years. However, if the Committee recommends changes,
the policy will be brought to the full Board for consideration of any proposed revisions.
Strategic Plan re -In
GOAL ONE: Customer and Community
Strategy 1— Deliver high -quality customer service
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 2 - Encourage and facilitate
public participation, Strategy 3 - Maintain financial stability and sustainability
GOAL SEVEN: Innovation and Agility
Strategy 2 - Implement organization -wide optimization, Strategy 3 - Be adaptable, resilient and responsive
ATTACHMENTS:
1. BP 011- Proposition 218 Notice
2. BP 016 - Security
3. BP 018 - Sick Leave for Temporary Employees
4. BP 028 - Cost Sharing of Candidate Statements
August 1, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 6 of 27
Page 2 of 7
ATTACHMENT 1
Number: BP 011
Authority: Board of Directors
Effective: March 17, 2011
Revised: 6/1 /17, 9/5/19, 8/5/21
Reviewed: 7/6/21
Initiating Dept./Div.: Administration
BOARD POLICY
POLICY FOR THE SUBMISSION AND TABULATION OF
PROPOSITION 218 NOTICE PROTESTS
PURPOSE
To establish a policy for handling protests related to fee or charge increases subject to
Proposition 218, in accordance with Article XIIID of the California Constitution and
California Government Code Section 53755.
POLICY
This policy establishes the criteria for handling written protests of fee and charge
increases subject to the Proposition 218 notification requirements and provides
standards for the tabulation of protests in the event of a challenge or claim of
irregularity.
The Board welcomes input from the community at any time, including during public
hearings on proposed fee and charge increases. Any property owner and/or tenant of a
parcel currently receiving sewer service from Central San or reasonably served by
Central San's recycled water pipelines may lodge a protest.
WRITTEN PROTESTS
Requirements for Validity. To be valid, a written protest must:
1. Identify a parcel by either Assessor's Parcel Number or street address that
currently receives sewer services from Central San or is reasonably served by
Central San's recycled water pipelines;
2. Bear the signature of the record owner or tenant of the parcel and may not have
been altered by anyone who did not sign the protest;
3. Clearly state its opposition to the proposed fees or charges;
4. Be timely received; and
5. Not have been withdrawn before close of the public hearing.
August 1, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 7 of 27
Page 3 of 7
Number: BP 011
PROPOSITION 218 NOTICE PROTESTS
Page 2 of 3
Delivery to Central San. Written protests should be directed to the Secretary of the
District and may be delivered by any of the following methods and timing:
Methods of Delivery:
a. U.S. Postal Service
b. Email (PDF signatures will be accepted if attached to an email)
C. Fax
d. Overnight mail service, or
e. Personal delivery.
Preferably, mailed or personally delivered protests will note on the envelope,
"Sewer Service Charge Protest" or "Recycled Water Fee Protest," as applicable.
2. Timing of Delivery. Written protests must be received by the Secretary of the
District:
a. Before the start of the public hearing
b. At the public hearing, or
C. By close of the public hearing.
No postmarks will be accepted.
Confidentiality — Disclosure of Written Protests. Written protests will be disclosed
as follows:
Prior to Public Hearing. Upon the request of a property owner, the Secretary of
the District will disclose the receipt of a written protest by a tenant for a particular
property before the public hearing.
2. At Public Hearing. Written protests will be made available to the Board Members
at the noticed public hearing and will be treated as public records.
VERBAL PROTESTS
Requirements for Validity. To be valid and included in the final protest tabulation, a
verbal protest must:
Be made during the public hearing by a record owner or tenant of a parcel that
currently receives sewer services from Central San or is reasonably served by
Central San's recycled water pipelines; and
2. Clearly state its opposition to the proposed fees or charges.
August 1, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 8 of 27
Page 4 of 7
Number: BP 011
PROPOSITION 218 NOTICE PROTESTS
Page 3 of 3
PROVISIONS COMMON TO BOTH WRITTEN AND VERBAL PROTESTS
Determination of Validity
Determininq Validity. The Secretary of the District shall determine the validity of
all written and verbal protests based on the established rules and shall not
accept as valid any written or verbal protest if the Secretary of the District
determines that any requirements for validity have not been met. The Secretary
of the District shall provide a report to the Board on the number of invalidated
protests.
2. No Appeal of Decision on Validity. The Secretary of the District's decision that a
written or verbal protest is not valid shall constitute a final action of Central San
and shall not be subject to any administrative appeal.
One Protest Per Parcel
Protests from Both Property Owner and Tenant. Only one protest will be counted
per parcel. If a protest is received from both the property owner and tenant, only
the property owner's protest will be counted.
2. Protests from Multiple Owners of Single Parcel. If a parcel is owned by more
than a single record owner, each owner may submit a protest, but only one
protest will be counted per parcel and any single protest submitted in accordance
with these rules will be sufficient to count as a protest for that parcel.
Withdrawal of Protests
Written Request to Secretary of the District. Any person who submits a written
protest may withdraw it by submitting to the Secretary of the District a written
request before or during the public hearing that the protest be withdrawn.
2. Property Owner Withdrawal of Tenant's Protest. A property owner may withdraw
the written or verbal protest of a tenant. The withdrawal of a protest shall identify
the affected property by Assessor's Parcel Number or street address and the
name of the record owner or tenant who submitted both the protest and the
request that it be withdrawn.
Determination of Majority Protest: A majority protest exists if written and verbal
protests are timely submitted and not withdrawn by the record owners or tenants of a
majority of the parcels subject to the proposed fee or charge.
[Original retained by the Secretary of the District]
August 1, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 9 of 27
Page 5 of 7
ATTACHMENT 2
Number: BP 016
Authority: Board of Directors
Effective: December 4, 2014
Revised: June 17, 2021
Reviewed: June 8, 2021
Initiating Dept./Div.: Risk Management/
Information Technology
BOARD POLICY
SECURITY
PURPOSE
To maintain a level of security to provide a safe workplace for District employees and
visitors and to prevent or mitigate loss or damage to District assets and critical
infrastructure from internal or external threats.
POLICY
• It is the District's policy to proactively protect its employees, systems, facilities,
information technology and computer systems and property from threats, loss
and damage.
• The District will monitor and maintain systems, contracts and procedures to
ensure an appropriate level of security is achieved.
• The District will create, maintain, and enforce access control procedures for
employees, visitors, contractors and vendors to limit access based on
appropriate authorization.
• The District will employ physical, cyber and procedural controls to prevent,
reduce and mitigate the impacts of such risks.
• The District will prioritize security projects and related work to minimize impacts
on critical assets.
RESPONSIBILITIES
The General Manager is authorized to establish and implement procedures to support
this policy.
[Original Retained by the Secretary of the District]
August 1, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 10 of 27
Page 6 of 7
ATTACHMENT 3
Number: BP 018
Related Procedure: HR Procedure -Sick Leave
Authority: Board of Directors
Effective: July 1, 2015
Revised:
Reviewed: 6/20/17, 6/4/19, 7/6/21
Initiating Dept./Div.: Administration/Human Resources
BOARD POLICY
SICK LEAVE FOR TEMPORARY EMPLOYEES
PURPOSE:
S
To establish a policy for implementing Assembly Bill 1522 codified as Labor Code
Sections 245 through 249 (also known as the Healthy Workplaces/Healthy Families Act
of 2014), which would provide District temporary employees with sick leave.
POLICY:
• It is District policy to comply with the provisions set forth in the Healthy
Workplace/Healthy Families Act of 2014 (Labor Code Sections 245-249). For
those items that allow the District to have discretion when implementing the act,
the District will provide for the following:
o Annual Grant: The District will grant three (3) days of paid sick leave within a
twelve-month period.
o Sick Leave Use: Employees may use their paid sick leave beginning on their
90th day of employment. Employees may determine how much sick leave he
or she needs to use with a minimum usage of two (2) hours per incident.
o Terminal Sick Leave: Employees are not paid for unused paid sick leave upon
termination of employment.
[Original Retained by the Secretary of the District]
August 1, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 11 of 27
Page 7 of 7
ATTACHMENT 4
Number: BP 028
Authority: Board of Directors
Effective: April 7, 2017
Revised: June 17, 2021
Reviewed: June 8, 2021
Initiating Dept./Div.: Secretary of the District
BOARD POLICY
COST SHARING OF CANDIDATE STATEMENTS
PURPOSE
To establish the level of District contribution towards the cost of Candidate Statements
for candidates running for the Central San Board of Directors.
BACKGROUND
The Contra Costa Elections Office conducts the biennial elections for the Central San
Board of Directors. Each election, the Elections Office requires that the Board of
Directors determine who pays for Candidate Statements for candidates running for the
District Board.
The Board desires to facilitate and encourage participation of potential candidates in
District elections and chooses to do this by contributing to the cost of the Candidate
Statements.
901414 VA
It is the policy of the Board of Directors that it will require each District Board candidate,
who files a Candidate Statement, pay $500 toward the cost of that statement, with
Central San contributing the remaining balance.
[Original Retained by the Secretary of the District]
August 1, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 12 of 27