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HomeMy WebLinkAboutBOARD MINUTES 07-06-23110ENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 94553-4392 MINUTES* REGULAR BOARD MEETING Board Room Thursday, July 6, 2023 2:30 p.m. Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: BARBARA D. HOCKETT President MARIAHN. LAURITZEN President Pro Ten: MICHAEL R. MCGILL TAD J. PILECKI FLORENCE T. WEDINGTON A regular meeting of the Board of Directors was called to order by President Hockett at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Lauritzen, McGill, Pilecki, Wedington, Hockett ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 1. Receive the California Water Environment Association (CWEA) 2022 Statewide Awards: • Community Engagement and Outreach Program of the Year — Film Festival Public Education Award for Central San's Disappearing Act! * These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 71— Page 123 CENTRAL CONTRA COSTA SANITARY DISTRICT July 6, 2023 Board Meeting Minutes - Book 71— Page 124 • Community Engagement and Outreach Program of the Year— Film Festival Training Award for Central San's Headworks Screening Removal System Communications and Government Relations Manager Emily Barnett provided a background on the awards and presented them to the Board. She showed a short video on how staff produced the video and thanked the Board for their support for the video entitled `Disappearing Act!". Ms. Barnett congratulated and thanked the Communications Division (Ben Lavender, Kelsey Lansang, Joe Zumbo, Ann Valle, Velisa Parks, Chris Carpenter and Becky Lunders) for all of their effort and hard work producing the video. BOARD ACTION: Received the award. 2. Receive 291h Annual Academy of Interactive and Visual Arts — Communicator Award of Distinction for Youth Audience Video category for Central San's Disappearing Act! Ms. Barnett presented the 29M Annual Academy of Interactive and Visual Arts Communicator Award to the Board. BOARD ACTION: Received the award. CONSENT CALENDAR 3. Approve the following: a. June 15, 2023 Board meeting minutes b. June 19, 2023 Special Board meeting minutes C. June 21, 2023 Special Board meeting minutes 4. Approve expenditures incurred May 12, 2023 through June 8, 2023 5. Receive Budget -to -Actual Expenditure overview through the month of May 6. Adopt Resolution No. 2023-019 to (1) approved a Quitclaim Deed for 0 Paso Nogal in Pleasant Hill and (2) authorize staff to record the document with the Contra Costa County Clerk -Recorder's Office 7. Adopt Resolution No. 2023-020 to (1) approve two Quitclaim Deed -Easements for properties located at 1500 Homestead Avenue and 100 Royal View Drive in Walnut Creek, and (2) authorize staff to record the documents with the Contra Costa County Clerk -Recorder's Office 8. Set public hearing on August 17, 2023 at 2:30 p.m. to consider approving Central San membership in the California Municipal Finance Authority (CMFA) and participation in the Bond Opportunities for Land Development (BOLD) Program CENTRAL CONTRA COSTA SANITARYDISTRICT July 6, 2023 Board Meeting Minutes - Book 71— Page 125 9. Approve a $650,000 contingency project for the Tappan Terrace Sewer Replacement; authorize the General Manager to execute a negotiated construction contract in the amount of $498,000 with Engineered Soil Repairs, Inc.; transfer $650,000 from the Capital Improvement Budget Contingency account to fund the project; and find that the project is exempt from the California Environmental Quality Act (CEQA) 10. Authorize the General Manager to execute a construction contract in the amount of $1,035,000 with Alfred Conhagen, Inc. of California, for the Aeration Unit 1 Steam Turbine Overhaul, District Project 100054; and find that the project is exempt from the California Environmental Quality Act (CEQA) Member Wedington requested Item 8 be pulled for further clarification regarding the District's membership in CMFA. Senior Engineer Thomas Brightbill explained that such membership would be entering into a Joint Powers Authority (JPA) agreement and briefly summarized the financial and process implications of the membership. District Counsel Kent Alm clarified that Item 8 today was not to vote to join CMFA but merely to set a public hearing to consider further the membership. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. LEGISLATIVE MATTERS 11. Receive update on pending legislative matters and provide direction on priority legislation Ms. Barnett reviewed the 2023 Priority Legislative Tracking Sheet provided in advance of the meeting. She advised the Board that AB 759 regarding the amendment of the Sanitary District Act on the process for issuing disbursements (payments to vendors) has been signed by the Governor on June 30, 2023. Member Pilecki inquired when the legislation will take effect, Ms. Barnett responded the first of the year. Deputy General Manager Phil Leiber stated that staff will align this procedure with the treasury initiative. President Hockett thanked staff for all of their hard work on this piece of legislation. Ms. Barnett requested action on the following item included on the tracking sheet: • Item 20 — Assembly Bill (AB) 1465 (Oppose Unless Amended) regarding civil penalties for non -vehicular air pollution. CENTRAL CONTRA COSTA SANITARY DISTRICT July 6, 2023 Board Meeting Minutes - Book 71— Page 126 BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to support staff recommendation on Item 20 on the 2023 Central San Priority Legislation Tracking Sheet. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 12. General Manager — Reports a. Receive biennial update on Emergency Management and Continuity of Operations programs Risk Management Administrator Shari Deutsch reviewed the presentation included in the agenda materials and responded to minimal questions from the Board Members. BOARD ACTION: Received the update. b. Receive Environment, Health and Safety Program 2022 Annual Report Environment, Health and Safety Program Administrator Jerry Ledbetter reviewed the presentation included in the agenda materials. BOARD ACTION: Received the report. c. Receive Procurement Card Audit and Bi-annual Findings Report Due to time constraints, this item was deferred to a future Board meeting. BOARD ACTION: None. This item was deferred to a future meeting. 13. General Manager —Announcements a. Announcements — July 6, 2023 No further announcements were made during the meeting. 14. Counsel for the District No report. 15. Secretary of the District Ms. Young announced the following upcoming Board/Committee meetings: • Special Board Meeting —Friday, July 7 at 8:30 a.m. in the MPR • Engineering & Operations — Monday, July 10 at 9:00 a.m. • Special Administration —Tuesday, July 11 at 10:00 a.m. CENTRAL CONTRA COSTA SANITARYDISTRICT July 6, 2023 Board Meeting Minutes - Book 71 — Page 127 • Finance — Tuesday, July 18 at 9:30 a.m. • Real Estate, Environmental & Planning — Wednesday, July 19 at 9:00 a.m. Ms. Young announced that staff will be implementing a new streaming system through Granicus and that future Board minutes will look different once the implementation has been completed. BOARD ACTION: Received the announcements. 16. Board Members - Committee Minutes a. June 20, 2023 — Finance Committee — President Hockett and Member Lauritzen b. June 20, 2023 — Special Engineering & Operations Committee — Chair Pilecki and Member McGill C. June 21, 2023 — Real Estate, Environmental & Planning Committee — Chair Pilecki and Member Wedington BOARD ACTION: Received the Committee minutes. 17. Board Members - Resorts and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen No report. Member McGill • June 20, 2023 — EBLC reception for Pleasant Hill City Council Member Sue Noack's appointment to Metropolitan Transportation Committee Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki No report. Member Wedington No report. President Hockett No report. BOARD ACTION: Received the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. CENTRAL CONTRA COSTA SANITARY DISTRICT July 6, 2023 Board Meeting Minutes - Book 71— Page 128 19. Board Members — Other Items a. Provide voting direction to President Hockett, the District's representative and voting delegate for the Contra Costa Chapter of the California Special Districts Association (CCSDA), on how to vote at the upcoming CSDA election for a representative for the Bay Area Network, Seat C President Hockett, CCSDA liaison advised that she is recommending the Board support her recommendation of voting for Antonio Martinez for the CSDA Seat C. Member McGill stated that he will support President Hockett's recommendation but noted that there are many qualified applicants on the ballot. BOARD ACTION: Motion was made by Member Pilecki, seconded by Member McGill to cast vote for Antonio Martinez of Contra Costa Water District for CSDA Seat C. Motion passed by unanimous roll call vote. b. Provide voting direction on how to cast the District's vote for a run-off election of the Contra Costa Local Area Formation Commission (LAFCO) Member Pilecki, voting delegate for LAFCO, recommended the Board vote for Michelle Lee for the alternate LAFCO seat. BOARD ACTION: Motion was made by Member Pilecki, seconded by Member McGill to cast Central San vote for Michelle Lee, San Ramon Valley Fire Protection District for the LAFCO seat. Motion passed by unanimous roll call vote. C. Hold discussion and provide direction to staff regarding a potential new Board Policy on the Appointment of a New Board Member. General Manager Roger Bailey requested the Board hold a discussion whether a Board policy regarding filling a vacant seat is needed and, if so, what items would be included in that policy. Member Lauritzen stated that having an established procedure before it was needed is her recommendation. Member McGill stated that having an established procedure could be beneficial. Member Pilecki recommended that the Board establish some guidelines that are non -binding so as not to limit future Boards Member Wedington concurred that established guidelines to ensure fairness and having a streamlined procedure would be acceptable. CENTRAL CONTRA COSTA SANITARYDISTRICT July 6, 2023 Board Meeting Minutes - Book 71- Page 129 President Hockett suggested that based on recent experience with the Board appointment, the Board should meet and first debrief on the prior experience before establishing any guidelines, policy, or procedures. Member Lauritzen clarified her intent was not to impose any restrictions on this Board or any future Board, but rather to provide resources or reference materials when needed. Mr. Bailey summarized the discussion with the following points: the Board would need to understand the legal constraints inherent to such a policy, which would provide basic guidelines from which to work, suggested next steps could be to bring an item to the Administration committee to develop a policy, and/or hold a debrief at a future scheduled meeting. It was agreed by all Board Members that a debrief for the Board would be agendized for a future special meeting. BOARD ACTION: Held discussion and provided direction to staff to agendize a debrief of the most recent Board appointment process. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kenton Alm announced that a closed session would be held for Items 20 and 21. RECESS TO CLOSED SESSION The Board recessed at 4:10 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 20. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Roger S. Bailey, General Manager CENTRAL CONTRA COSTA SANITARY DISTRICT July 6, 2023 Board Meeting Minutes - Book 71— Page 130 • Kenton Alm., District Counsel Employee Organizations: Employees' Association, Public Employees Union, Local One Management Support/Confidential Group (MS/CG) Management Group 21. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager and Secretary of the District RECESS TO OPEN SESSION The Board recessed at 5:27 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION None. ADJOURNMENT The meeting was adjourned at 5:28 p.m. Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: f & - Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California