HomeMy WebLinkAbout03. Approve proposed revisions to Board Policy NO. BP 001 - Employee Technology Purchase Assistance ProgramDCENTRALSAN
MEETING DATE: JULY20, 2023
BOARD OF DIRECTORS
POSITION PAPER
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Item 3.
SUBJECT: APPROVE PROPOSED REVISIONS TO BOARD POLICY NO. BP 001 -
EMPLOYEE TECHNOLOGYPURCHASEASSISTANCE PROGRAM
SUBMITTED BY: INITIATING DEPARTMENT:
KATIE YOUNG, SECRETARY OF THE SECRETARYOF THE DISTRICT
DISTRICT
REVIEWED BY: KEVIN MIZUNO, FINANCE MANAGER
CHARLES MALLORY, INFORMATION TECHNOLOGY MANAGER
PHILIP LEI BER, DEPUTY GENERAL MANAGER, ADMINISTRATION
Roger S. Bailey
General Manager
ISSUE
Revisions to Board of Directors (Board) policies must be approved by Central San's Board.
BACKGROUND
The policy is up for its biennial review and staff would like to propose revisions to update the language in the
policy.
A summary of the proposed changes to the BP:
• Update title of policy to swap "computer" with "technology" to better reflect nature of program, which also
provides low-interest loan assistance to employees for non -computer technology (i.e., i -pads, software,
etc.).
• Update policy section to clarify program is only available for full-time non -probationary employees.
• Update purpose section to clarify goal of the program is to improve technical skills, which is broader and
more appropriate than "computer skills" which was previously used.
July 20, 2023 Regular Board Meeting Agenda Packet - Page 23 of 112
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• Increase authorized loan range from $600 - $2,000 to $750 - $2,500. Range has not been updated
in several years, and given higher than usual inflation in recent years it is justifiable to increase this
slightly. I n recent years, loans have been generally well above $750 with several reaching $2,000
limit. $30,000 program cap still expected to be sufficient.
ALTERNATIVES/CONSIDERATIONS
The Board could elect to not accept the changes.
FINANCIAL IMPACTS
None.
COMMITTEE RECOMMENDATION
This item was reviewed at the July 11, 2023, Administration Committee meeting. The Committee
recommended staffs proposed changes.
RECOMMENDED BOARD ACTION
Approve the proposed revisions to BP 001 - Employee Technology Purchase Assistance Program
Strategic Plan re -In
GOAL THREE: Workforce Diversity and Development
Strategy 3 - Retain skilled workers by investing in resources and opportunities for all employees to grow and
thrive, Strategy 4 - Foster a culture of diversity, equity, and inclusion
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 3 - Maintain financial stability and sustainability
ATTACHMENTS:
1. Proposed Revisions to BP 001 (strikethrough)
July 20, 2023 Regular Board Meeting Agenda Packet - Page 24 of 112
Number: BP 001
Related Procedures: AP 001
Authority:
Board of Directors
Effective:
July 1, 1995
Revised:
February 5, 2015
Reviewed:
07/11/2023
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Initiating Dept./Div.: Administration/Finance
BOARD POLICY
EMPLOYEE COMP ITER oTECHNOLOGY PURCHASE ASSISTANCE PROGRAM
PURPOSE
This policy will provide employees with a low-cost resource to purchase a personal
computer, laptop, tablet -and/or other authorized hardware or software technology for
the purpose of improving employee technical skills. computer skills
POLICY
The District will provide loans to District full-time non -probationary employees
under the Employee Softer Technology Purchase Assistance Program to
purchase a personal computer and/or other authorized hardware or software
technology.
2. The annual funding limit for the Program is $30,000.
3. The maximum computer loan per employee under the Program is $2,5800, with a
minimum of $750
[Original Retained by the Secretary of the District]
July 20, 2023 Regular Board Meeting Agenda Packet - Page 25 of 112