HomeMy WebLinkAbout00. AgendaLICENTRALSAN
REGULAR BOARD MEETING
AGENDA
Thursday, July 20, 2023
Board Room
2:30 PM
INFORMATION FOR THE PUBLIC
BOARD OF DIRECTORS
BARBARA D. HOCKETF- President
M4RIAH N. LAURIIZEN - President Pro Tem
IVICHAEL R. IVCGILL
TAD J. PILECKI
FLORENCE T. MDINGTON
PHONE: (925) 228-9500
FAX (925) 372-0192
www.centralsan.org
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record. The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment. The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available. After the public has commented, the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at (925) 229-7303 or kyounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
July 20, 2023 Regular Board Meeting Agenda Packet - Page 1 of 112
Open Session - Board Room
(Video recorded)
2:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
INTRODUCTIONS
New employee:
Geoffrey Michalcyzk, Management Analyst (Engineering/Planning and Development
Services) - July 5, 2023
Staff Recommendation: Welcome Mr. M ichalcyzk. President Hockett will present
the District pin.
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
2. Approve the following:
a. July 6, 2023 Board meeting minutes
b. July 7, 2023 Special Board meeting minutes
C. July 11, 2023 Special Board meeting minutes
3. Approve proposed revisions to Board Policy No. BP 001 - Employee Technology
Purchase Assistance Program
4. Approve proposed revisions to Board Policy No. BP 008 - Travel Expense
Reimbursement
5. Approve removal of vacant Engineering Assistant I I I position (G-69, $4,418.26 -
$5,342.16 Bi -weekly) and addition of GIS Analyst position (S-72, $4,766.73 - $5,770.59
Bi -weekly)
6. Approve reclassification of the Records Program Administrator classification (S62:
$3,755.98 - $4,543.29 bi-weekly) and incumbent Eileen Hansen to Deputy Secretary of
the District (S71: $4,652.12 - $5,628.16 bi-weekly); salary adjustment for Deputy
Secretary of the District classification from S62 ($3,755.98 - $4,543.29 bi-weekly) to S71
($4,652.12 - $5,628.16 bi-weekly; add one Administrative Services Assistant position
(S58: $3,416.76 - $4,128.78 bi-weekly); and cancel the vacant Assistant to the Secretary
of the District position (S62: $3,755.98 - $4,543.29 bi-weekly)
7. Authorize the General Manager to approve a two-year agreement with Emtec Consulting
Services LLC (Emtec) for $612,000 for maintenance services and for enhanced
functionality supporting the Enterprise Resource Planning (ERP) system
8. Award a construction contract in the amount of $11,449,000 to C. Overaa & Co., the
lowest responsive and responsible bidder for Aeration Basins Diffuser Replacement,
July 20, 2023 Regular Board Meeting Agenda Packet - Page 2 of 112
Phase 1, District Project 100019; include award of an additive bid item in the amount of
$1,213,000 for seismic upgrades; execute a professional engineering services agreement
in an amount not to exceed $1,000,000 with HDR Engineering, I nc. to provide engineering
services during construction; and find the project is exempt from the California
Environmental Quality Act (CEQA)
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
OTHER BOARD ACTION ITEMS
9. Authorize the General Manager to purchase natural gas through an existing service
agreement with Shell Energy North America, LP, for the period of January 1, 2025 through
December 31, 2025, up to 1,200 dekatherms per day at a price not to exceed $7.00 per
dekatherm, excluding transportation service costs
(5 -minute staff presentation)
Staff Recommendation (Motion Required): Authorize the General Manager to
purchase natural gas through an existing service agreement with Shell Energy
North America, LP, for the period of January 1, 2025 through December 31, 2025,
up to 1,200 dekatherms per day at a price not to exceed $7.00 per dekatherm,
excluding transportation service costs
LEGISLATIVE MATTERS
10. Receive update on pending legislative matters
(10 -minute staff presentation)
Staff Recommendation (Motion may be Required): Receive the update. Provide
direction to staff as appropriate, including any additional legislative matters
arising after agenda posting.
REPORTS AND ANNOUNCEMENTS
11. General Manager - Reports
a. Receive Procurement Card Audit and Bi -annual Findings Reporting
(10 -minute staff presentation)
Staff Recommendation: Receive report.
b. Receive list of pending Board and Standing Committee future agenda items
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation: Receive the list.
12. General Manager -Announcements
a. Announcements - July 20, 2023
Staff Recommendation: Receive the announcements.
13. Counsel for the District
14. Secretary of the District
15. Board Members - Committee Minutes
July 20, 2023 Regular Board Meeting Agenda Packet - Page 3 of 112
a. June 12, 2023 - Engineering & Operations Committee - Chair Pilecki and Member
McGill
b. July 10, 2023 - Engineering & Operations Committee - Chair Pilecki and Member
McGill
C. July 11, 2023 -Administration Committee (Special) - Chair Lauritzen and Member
McGill
Staff Recommendation: Receive the Committee minutes.
16. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Lauritzen
• July 6, 2023 - Contra Costa County Mayors Conference, 2011 Donald Drive,
Moraga, CA 94556
Member McGill
• July 6, 2023 - Contra Costa County Mayors Conference, 2011 Donald Drive,
Moraga, CA 94556
Member Pilecki
• July 12, 2023 - Contra Costa Local Agency Formation Commission (LAFCO)
Member Wedington
President Hockett
Staff Recommendation: Receive the reports and announcements.
17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
18. Board Members - Other Items
a. Consider approving J uneteenth as a fixed holiday, consistent with the Federal date of
observance
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion may be required): Approve the addition of
Juneteenth to the District Holiday Schedule.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
July 20, 2023 Regular Board Meeting Agenda Packet - Page 4 of 112
PUBLIC MESSAGE -MEETING PARTICIPATION OPTIONS
a. The Board of Directors will conduct this meeting in-person in the Board Meeting
Room. This meeting will also be livestreamed at centralsan.org.
Members of the public interested in participating in the meeting or providing public
comment may opt to:
1. Attend in-person.
2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 /
Conference I D 514 851 100#
3. Email: Comments may be emailed to sod o_centralsan.orq before or during
the meeting. If addressing a particular agenda topic, please identify the agenda
item. In addition, a Speaker/Comment Card is available online.
4. Join the Meeting Online: To join as a virtual participant, please contact the
Secretary of the District at sodQDcentralsan.ofor the meeting invite that
includes a Microsoft Teams link.
All comments received electronically will be provided to the Board. Please contact
the Secretary of the District's office with any questions.
July 20, 2023 Regular Board Meeting Agenda Packet - Page 5 of 112