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HomeMy WebLinkAbout00. AgendaLICENTRALSAN REGULAR BOARD MEETING AGENDA Thursday, July 20, 2023 Board Room 2:30 PM INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS BARBARA D. HOCKETF- President M4RIAH N. LAURIIZEN - President Pro Tem IVICHAEL R. IVCGILL TAD J. PILECKI FLORENCE T. MDINGTON PHONE: (925) 228-9500 FAX (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. July 20, 2023 Regular Board Meeting Agenda Packet - Page 1 of 112 Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS New employee: Geoffrey Michalcyzk, Management Analyst (Engineering/Planning and Development Services) - July 5, 2023 Staff Recommendation: Welcome Mr. M ichalcyzk. President Hockett will present the District pin. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. July 6, 2023 Board meeting minutes b. July 7, 2023 Special Board meeting minutes C. July 11, 2023 Special Board meeting minutes 3. Approve proposed revisions to Board Policy No. BP 001 - Employee Technology Purchase Assistance Program 4. Approve proposed revisions to Board Policy No. BP 008 - Travel Expense Reimbursement 5. Approve removal of vacant Engineering Assistant I I I position (G-69, $4,418.26 - $5,342.16 Bi -weekly) and addition of GIS Analyst position (S-72, $4,766.73 - $5,770.59 Bi -weekly) 6. Approve reclassification of the Records Program Administrator classification (S62: $3,755.98 - $4,543.29 bi-weekly) and incumbent Eileen Hansen to Deputy Secretary of the District (S71: $4,652.12 - $5,628.16 bi-weekly); salary adjustment for Deputy Secretary of the District classification from S62 ($3,755.98 - $4,543.29 bi-weekly) to S71 ($4,652.12 - $5,628.16 bi-weekly; add one Administrative Services Assistant position (S58: $3,416.76 - $4,128.78 bi-weekly); and cancel the vacant Assistant to the Secretary of the District position (S62: $3,755.98 - $4,543.29 bi-weekly) 7. Authorize the General Manager to approve a two-year agreement with Emtec Consulting Services LLC (Emtec) for $612,000 for maintenance services and for enhanced functionality supporting the Enterprise Resource Planning (ERP) system 8. Award a construction contract in the amount of $11,449,000 to C. Overaa & Co., the lowest responsive and responsible bidder for Aeration Basins Diffuser Replacement, July 20, 2023 Regular Board Meeting Agenda Packet - Page 2 of 112 Phase 1, District Project 100019; include award of an additive bid item in the amount of $1,213,000 for seismic upgrades; execute a professional engineering services agreement in an amount not to exceed $1,000,000 with HDR Engineering, I nc. to provide engineering services during construction; and find the project is exempt from the California Environmental Quality Act (CEQA) Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 9. Authorize the General Manager to purchase natural gas through an existing service agreement with Shell Energy North America, LP, for the period of January 1, 2025 through December 31, 2025, up to 1,200 dekatherms per day at a price not to exceed $7.00 per dekatherm, excluding transportation service costs (5 -minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to purchase natural gas through an existing service agreement with Shell Energy North America, LP, for the period of January 1, 2025 through December 31, 2025, up to 1,200 dekatherms per day at a price not to exceed $7.00 per dekatherm, excluding transportation service costs LEGISLATIVE MATTERS 10. Receive update on pending legislative matters (10 -minute staff presentation) Staff Recommendation (Motion may be Required): Receive the update. Provide direction to staff as appropriate, including any additional legislative matters arising after agenda posting. REPORTS AND ANNOUNCEMENTS 11. General Manager - Reports a. Receive Procurement Card Audit and Bi -annual Findings Reporting (10 -minute staff presentation) Staff Recommendation: Receive report. b. Receive list of pending Board and Standing Committee future agenda items (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the list. 12. General Manager -Announcements a. Announcements - July 20, 2023 Staff Recommendation: Receive the announcements. 13. Counsel for the District 14. Secretary of the District 15. Board Members - Committee Minutes July 20, 2023 Regular Board Meeting Agenda Packet - Page 3 of 112 a. June 12, 2023 - Engineering & Operations Committee - Chair Pilecki and Member McGill b. July 10, 2023 - Engineering & Operations Committee - Chair Pilecki and Member McGill C. July 11, 2023 -Administration Committee (Special) - Chair Lauritzen and Member McGill Staff Recommendation: Receive the Committee minutes. 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • July 6, 2023 - Contra Costa County Mayors Conference, 2011 Donald Drive, Moraga, CA 94556 Member McGill • July 6, 2023 - Contra Costa County Mayors Conference, 2011 Donald Drive, Moraga, CA 94556 Member Pilecki • July 12, 2023 - Contra Costa Local Agency Formation Commission (LAFCO) Member Wedington President Hockett Staff Recommendation: Receive the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 18. Board Members - Other Items a. Consider approving J uneteenth as a fixed holiday, consistent with the Federal date of observance (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion may be required): Approve the addition of Juneteenth to the District Holiday Schedule. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT July 20, 2023 Regular Board Meeting Agenda Packet - Page 4 of 112 PUBLIC MESSAGE -MEETING PARTICIPATION OPTIONS a. The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference I D 514 851 100# 3. Email: Comments may be emailed to sod o_centralsan.orq before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sodQDcentralsan.ofor the meeting invite that includes a Microsoft Teams link. All comments received electronically will be provided to the Board. Please contact the Secretary of the District's office with any questions. July 20, 2023 Regular Board Meeting Agenda Packet - Page 5 of 112