HomeMy WebLinkAboutEngineering & Operations MINUTES 06-20-23 (Special)Page 2 of 4
LCENTRAL SAN
BOARD OF DIRECTORS:
SPECIAL MEETING OF THE BARBARA D. HOCKETT
CENTRAL CONTRA COSTA Preside"`
SANITARY DISTRICT MARIAHN. President ProntProZEN
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ENGINEERING & OPERATIONS MICHAEL R. MCGILL
TAD J.NGTOI
COMMITTEE FLORENCE T. WEDINGTON
MINUTES
PHONE: (925) 228-9500
Tuesday, June 20, 2023 FAX: (925) 372-0192
12:00 p.m. www.centralsan.org
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Chair Tad Pilecki
Member Mike McGill
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Kenton L. Alm, District Counsel
Greg Norby, Deputy General Manager - Operations
Philip Leiber, Deputy General Manager —Administration
Edgar Lopez, Provisional Director of Engineering and Technical Services
Neil Meyer, Provisional Director of Operations
Danea Gemmell, Planning and Development Services Division Manager (joined during
Item 3.b and left during Item 3.b.)
Sasha Mestetsky, Senior Engineer
Zachary Lee, Associate Engineer
Stacey Durocher, Admimistrative Services Assistant
1. Call Meetina to Order
Chair Pilecki called the meeting to order at 12:00 p.m.
2. Public Comments
None.
July 6, 2023 Regular Board Meeting Agenda Packet - Page 121 of 163
Page 3 of 4
Engineering & Operations Committee Minutes (Special)
June 20, 2023
Page 2
3. Items for Committee Recommendation to Board
a. Review draft Position Paper to award a construction contract in the
amount of $1,035,000 to Alfred Conhagen, Inc. of California for the
Aeration Unit 1 Steam Turbine Overhaul, District Project 100054; and find
that the project is exempt from the California Environmental Quality Act
(CEQA)
Mr. Lopez provided an overview of the draft Position Paper included in the
agenda materials and noted a correction to be made changing "award a
construction contract" to "authorize the General Manager to execute a
contract". Mr. Lopez stated that the one bid received was from Conhagen
but was deemed unresponsive for failing to include a bid bond. Due to the
nature of the work, there are a limited number of specialty contractors in
this area who can perform the work. However, staff did reach out to
another potential bidder who declined to participate. District Counsel has
reviewed staffs recommendation and believes the District has met the
statutory obligations for fair and public bidding, therefore may move
forward and negotiate a contract directly with Conhagen who has agreed
to honor their bid price and perform the work under the same terms and
scope.
Member McGill stated it was strange because there was only one bidder
who failed to include a bid bond, then it was determined the public bid
obligations have been fulfilled, then the same contractor agrees to honor
their price and scope and enters into a contract with the District.
The Committee had no questions for staff, however Chair Pilecki
recommended the following corrections: 1) in reference to the second
paragraph in the Background, he suggested removing "are original" and
replace with "were installed", 2) replace the word "experience" with
"experienced",- 3) remove first paragraph from the Alternatives/
Considerations section as its not needed for the subject, and 4) strikeout
in the first sentence or clarify "not enter into the contract and recommend
options such as re -bidding".
COMMITTEE ACTION: Recommended Board approval with the
proposed changes to the Position Paper as mentioned above.
b. Review draft Position Paper to approve a $650,000 contingency project for
the Tappan Terrace Sewer Replacement; find that the project is exempt
from the California Environmental Quality Act (CEQA); authorize the
General Manager to execute a construction contract in the amount of
$498,000 with Engineered Soil Repair, Inc.; and transfer $650,000 from
the Capital Improvement Budget Contingency account to fund the project
July 6, 2023 Regular Board Meeting Agenda Packet - Page 122 of 163
Page 4 of 4
Engineering & Operations Committee Minutes (Special)
June 20, 2023
Page 3
Mr. Lopez reminded the Committee of this item and the discussion held at
the Engineering & Operations Committee Meeting on June 12, 2023. It
was noted that the Committee's recommendation was to add legal
language to clarify the need to enter into a contract with Engineered Soil
Repair (ESR) and not advertise for competitive bids.
Mr. Lopez stated that staff has discussed the issue and evaluated multiple
alternatives with District Counsel. It was determined that advertising for
competitive bids would not be practical due to the time constraints with the
slide repair work and would be a huge disadvantage to the District. Staffs
decision is based in part on the general exception to the bidding
requirements as discussed with District Counsel, therefore, staffs
recommendation is to contract with ESR as the most practical alternative
to allow the sewer work to be completed without interfering with the overall
slide repair.
Member McGill asked District Counsel to opine on moving forward on this
item. Mr. Alm referred to page two, fourth paragraph in the Background
section of the Position Paper, citing case law describing the exception to
the bidding requirement and supports staffs recommendation.
Chair Pilecki suggested that staff add a finding in the Position Paper under
Recommended Board Actions, stating "the Committee concurs with staffs
determination ".
Member McGill requested that staff add more information to the Position
Paper for the full Board, regarding the budgeted contingency account that
is in part funding this project for transparency purposes.
COMMITTEE ACTION: Recommended Board approval.
4. Announcements
None.
5. Future Scheduled Meetinas
Monday, July 10, 2023 at 9:00 a.m.
Monday, August 14, 2023 at 9:00 a.m.
Monday, September 11, 2023 at 9:00 a.m.
6. Adjournment — at 12:19 p.m.
July 6, 2023 Regular Board Meeting Agenda Packet - Page 123 of 163