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Home My WebLink AboutBOARD MINUTES 05-18-2023 (Special))ICENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, May 18, 2023 2:30 p.m. Open Session — Board Room_ (Video recorded) ROLL CALL BOARD OF DIRECTORS: BARBARA D. HOCKETT President Pro Tem MARIAHN. LAURITZEN President Pro Tem MICHAEL R. MCGILL TAD J. PILECKI FLORENCE T. WEDINGTON A regular meeting of the Board of Directors was called to order by President Hockett at 2:31 p.m. Secretary of the District Katie Young called roll. - PRESENT. Members: Lauritzen, McGill, Pilecki, Hockett ABSENT. • Members: Wedington PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 1. Presentation by Ellie Wang, Vaishavi Sahu & Drishti Sanghavi from Dougherty Valley High School in San Ramon, winners of the Contra Costa County Science and Engineering Fair - Excellence In Water, Wastewater and Recycled Water Research Award: These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 71 — Page 90 CENTRAL CONTRA COSTA SANITARY DISTRICT May 18, 2023 Board Meeting Minutes - Book 71- Page 91 • First Tier Winner: "Testing Encapsulated Pods Against Water Pollution and Preventing Harmful Algal Blooms" Community Affairs Representative Ben Lavender proudly introduced First Tier winner of the Contra Costa County Science and Engineering Fair Ms. Wang and Sahu who provided an intriguing and impressive presentation, included in the agenda material. The Board Members thanked them for their presentation and received a round of applause from the Board and audience. BOARD ACTION: Received the presentation. 2. Presentation by Srishreya Arunsaravanakumar from Dougherty Valley High School in San Ramon, winner of the Contra Costa County Science and Engineering Fair - Excellence In Water, Wastewater and Recycled Water Research Award: • First Tier Winner: "Exploring the Effect of Curcumin on E. coli Growth as a Tool to Battle Diarrheal Disease in Developing Countries" Mr. Lavender proudly introduced First Tier winner of the Contra Costa County Science and Engineering Fair Ms. Arunsaravanakumar who reviewed her award - winning presentation, included in the agenda material. Ms. Arunsaravanakumar answered several questions from the Board Members and received a round of applause from the Board and audience. BOARD ACTION: Received the presentation CONSENT CALENDAR 3. Approve the following: a. May 4, 2023 Board meeting minutes 4. Adopt updated salary schedule for all District job classifications effective May 18, 2023 5. Approve salary adjustment for Land Surveyor classification from S76 ($5,241.48 - $6,347.15 bi-weekly) to S79 ($5,628.16 — $6,804.50 bi-weekly) which is equivalent to a 7.2 percent increase 6. Award a construction contract in the amount of $5,888,730 to Devaney Engineering, Inc., the lowest responsive and responsible bidder for the Pleasant Hill Sewer Renovations, Phase 2, District Project 5991; and find that the project is exempt from the California Environmental Quality Act (CEQA) 7. Authorize the General Manager to amend an existing professional engineering services agreement with MWH Constructors, Inc., increasing the agreement cost ceiling from $2.6 CENTRAL CONTRA COSTA SANITARY DISTRICT May 18, 2023 Board Meeting Minutes - Book 71- Page 92 million to $3.0 million for construction management services for the Filter Plant and Clearwell Improvements, District Project 7361; and authorize a budget transfer in the amount of $1.8 million from the Capital Improvement Budget Contingency BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote of the Board Members present. [4-0; Wedington absent.] OTHER BOARD ACTION ITEMS 8. Consider adopting proposed revisions to Board Policy No. BP 007 - Board Member Teleconferencing The Board Members provided minimal changes to the proposed policy including: 1) Adding the Secretary of the District as the person the Board Member advises should a `just cause" or "emergency circumstances" occur, 2) Removing the word "not" in the `just cause" section regarding action per the Board, and 3) In Other Requirements of Board Members, substitute the number of meetings (five) instead of 20 percent. With those changes, the Board Members supported the proposed policy. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt proposed revisions, including additional revisions provided at the May 18, 2023 Board Meeting, to Board Policy No. BP 007 — Board Member Teleconferencing. Motion passed by unanimous roll call vote of the Board Members present. [4-0; Wedington absent.] LEGISLATIVE MATTERS 9. Receive update on pending legislative matters and provide direction on priority legislation Communications and Government Relations Manager Emily Barnett provided an overview of key recent matters as listed on the 2023 Central San Priority Legislation Tracking Sheet dated May 3, 2023, provided in advance of the meeting. Items of staff recommendation for Board consideration were as follows. Ms. Barnett proposed a position stance update on four Assembly Bill items: • Item 16 — H.R. 2964 & SB 1350 regarding WIPPES Act and requested a Support position. • Item 17 — SB 1430 pertaining to Water Systems per -and polyfluoroalkyl substances (PFAS) Liability Protection Act and requested a Support position. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to Provide direction to staff as appropriate, including any CENTRAL CONTRA COSTA SANITARY DISTRICT May 18, 2023 Board Meeting Minutes - Book 71- Page 93 additional legislative matters arising after agenda posting. Motion passed by unanimous roll call vote of the Board Members present. [4-0; Wedington absent.] REPORTS AND ANNOUNCEMENTS 10. General Manager — Reports a. Receive proposed Central San Fiscal Year 2023-24 Budget for the following funds: • Operations and Maintenance (O&M) • Capital Improvement • Self -Insurance • Debt Service 24 Budget for review that was included in the agenda material. He believes that the budget being presented for Board consideration will enable the agency to meet the objectives set by the Board, while controlling costs. He acknowledged the efforts of the many people involved and thanked the managers for their participation. Deputy General Manager Phil Leiber and Finance Manager Kevin Mizuno reviewed the presentation included with the agenda material regarding the Operations and Maintenance, Self -Insurance, and Debt Service portions of the proposed Budget and answered several questions from the Board Members. There was a discussion regarding the addition of four full-time employees (FTE) and providing additional information in the budget clarifying the nexus between the adding these new proposed FTEs with Central San becoming more efficient and effective operationally in order to provide better service to our customers. Provisional Director of Engineering and Technical Services Edgar Lopez reviewed the presentation included with the agenda material regarding the capital improvement portion of the proposed Budget and answered several questions from the Board Members. Regarding the Management Analyst for the Finance Division, Mr. Roger stated that the position will help the District maintain a better schedule of projects and associated costs. In the past, the District has been unable to execute all the projects in terms of the dollars budgeted on an annual basis so this position will help address the reprioritization of the projects. Member Lauritzen requested more information on the projects and dollars not being completed in the 90-year plan. Mr. Bailey advised that staff will provide that information at a future Engineering and Operations Committee. CENTRAL CONTRA COSTA SANITARYDISTRICT May 18, 2023 Board Meeting Minutes - Book 71- Page 94 Regarding Slide 5 and the major projects next fiscal year, Mr. Bailey advised that the Solids Handling Project has received the support of Senator Padilla who submitted a request for $6 million through the EPA State and Tribal Assistance Grant (STAG) Program, as well as Senator Feinstein who supports it and submitted a request for $2 million through the EPA State and Tribal Assistance Grant (STAG) Program. Regarding the UV Disinfection Replacement Project. Additionally, Senator Feinstein has requested $4 million through the DOE in the Energy and Water Development, and Related Agencies Subcommittee and Senator Padilla supported an additional $4 million through the EPA in the Interior, Environment, and Related Agencies Subcommittee. Mr. Mizuno clarified that the new Management Analyst position will be pertinent to administering a new Enterprise Performance Management (EPM) system within Oracle that has been designed and tested over the past year by an inter -divisional group of stakeholders. A goal of the new EPM system is to allow staff to transition the 90 year capital improvement plan from a manual spreadsheet -based method to a system -based plan administered in live -time improving transparency and collaboration between Finance, Capital, and Planning divisions. BOARD ACTION: Received proposed Central San Budget for Fiscal Year 2023-24 and provided input to staff. 11. General Manager —Announcements a. Announcements — May 18, 2023 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 12. Counsel for the District District Counsel Kent Alm announced that, Human Resources and Organizational Manager Teji O'Malley, Mr. Bailey, Mr. Leiber and he will be conducting interviews for the five firms who submitted proposals for the District Counsel. 13. Secretary of the District Ms. Young announced the following upcoming Committee meeting: Finance — Tuesday, May 23 at 9:30 a.m. BOARD ACTION: Received the announcements. 14. Board Members - Committee Minutes a. May 2, 2023 — Administration Committee — Chair Lauritzen and Member McGill CENTRAL CONTRA COSTA SANITARY DISTRICT May 18, 2023 Board Meeting Minutes — Book 71— Page 95 b. May 8, 2023 - Engineering & Operations Committee — Chair Pilecki and Member McGill C. May 9, 2023 — Finance Committee — Chair Hockett and Member Lauritzen BOARD ACTION: Received the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen May 4, 2023 — Contra Costa Mayors Conference, Concord Member McGill Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki May 10, 2023 — Contra Costa Local Agency Formation Commission, Martinez President Hockett May 15, 2023 — Contra Costa Special Districts Association, Concord BOARD ACTION: Received the reports and announcements. 16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. No requests. 17. Board Members - Other Items a. Provide voting direction on how to cast the District's vote for an Alternate Member Special District seat up for election on the Contra Costa Local Area Formation Commission (LAFCO) BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to vote for Antonio Martinez. Motion passed by unanimous roll call vote of the Board Members present. [4-0; Wedington absent.] EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS CENTRAL CONTRA COSTA SANITARY DISTRICT May 18, 2023 Board Meeting Minutes - Boob 71- Page 96 ANNOUNCE CLOSED SESSION(pursuant to Government Code Section 54957.7 District Counsel Kenton Alm announced that a there will be no closed session held for Item 18. Closed Session (Not video recorded) CLOSED SESSION 18. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Roger S. Bailey, General Manager Kenton L. Alm, Esq., District Counsel Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: Employees' Association, Public Employees Union, Local One Management Support/Confidential Group (MS/CG) Management Group This item was canceled and not heard. ADJOURNMENT The meeting was adjourned at 5:15 p.m. Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: (.J,�V Katie Yo Secretary of tF istrict Central Contra Costa Sanitary District County of Contra Costa, State of California