HomeMy WebLinkAbout12.a. Receive biennial update on Emergency Management and Continuity of Operations programsPage 1 of 13 Item 12.a. LICENTRAL SAN July 6, 2023 FROM: SHARI DEUTSCH, RISK MANAGEMENT ADMINISTRATOR REVIEWED BY: PHILIP R. LEIBER, DEPUTYGENERAL MANAGER, ADMINISTRATION ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE BIENNIAL UPDATE ON EMERGENCY MANAGEMENT AND CONTINUITYOF OPERATIONS PROGRAMS Attached is the Emergency Management Program presentation. ATTACHMENTS: 1. Presentation July 6, 2023 Regular Board Meeting Agenda Packet - Page 58 of 151 July 6, 2023 Emergency ManagementF- - Program "M Update Board of Directors Meeting Shari Deutsch Risk Management Administrator 1 Program Overview Emergency Management Lifecycle Mitigation • NrepdFuuness • Response • Recovery Continuity 2 July 6, 2023 Regular Board Meeting Agenda Packet - Page 59 of 151 P Page 2 of 13 Attachment 1 T Page 3 of 13 Emergency Management Lifecycle - Definitions 1 Recovery Mitigation Actions taken after an Efforts to reduce the emergency to restore and effects or risks associated > resume normal operations with hazards. 'A Continuity - ` 19 Response ^ Actions taken during an Actions taken prior to an emergency to save lives, emergency to facilitate property, and the response and promote environment. readiness. Continuity Actions taken to prevent disruption to Mission -Essential Functions. This influences all fours phases of emergency management. 3 Emergency Management Lifecycle - Components Recovery: Mitigation: • Cost Recovery (FEMA, " • Hazard Mitigation Plan 1 CaIOES) Master Plans • Permanent Repairs Aa ICapital Projects • Multi -Agency CoordinationAW , Continuity - Response: • Plans: EAP, EOP Policies/Authority • Crisis Communications Capability Assessment • Coordination • Plans: EAP, EOP • Emergency Protective Training Measures Supplies/Equip. • Documentation Continuity: • Supplies / Equip Continuity of Ops Plan • Supplies/ Equip. I July 6, 2023 Regular Board Meeting Agenda Packet - Page 60 of 151 Page 4 of 13 Presentation Topics Spring 2023 Mitigation Preparedness Fall 202310, � q,P Response Recovery Continuity I'CENTRALSA 5 MITIGATIQN oi�A I July 6, 2023 Regular Board Meeting Agenda Packet - Page 61 of 151 1, j d�Aw J4 - 3 Hazard Mitigation Plan CCCSD partners with over 30 other agencies to develop a Multi -jurisdictional Plan 5 Year update is overdue, we submitted our Intent to Participate letter to County Public Works (lead agency) in 2021. Waiting on County to secure grant funding and placing contract with consultant Approved plan is a pre -requisite for grant applications under FEMA's Hazard Mitigation Grant Program (HMGP) and the new Building Resilient Infrastructure and Communities (BRIC) program. 7 Enterprise Risk: Plans 12. Natural Disaster Risk D- lntlally prepared: ]/3P,]fIfIL9 ""d update: s/1/]D2 Npdatedby: Paul set: 0 Mitigation etegic Plen GDeI I5 Infrutmrture Risk Owner(sj orot Operations Risk Team Ale -1, N ell. Edge q Shad, C-1- Mig tiation Plan n�nete4 Rnkagesamong Emergency ARion Pl-(SD13), crisis Communication )addressing root cause, Plena Emergency Op—t—, plan,IMel -dM ,vton Plen, continalty Plen, operational reducing severity or or department plans (-P, csppetc.) probabil ityo risk, or Makesure plansare regularly updated (including portions) preps ring for risk event) velopa plantoserve/supportzone lcus[omerswiM nooMerconnMion options. ning pmgrem (E-, coop) end coordlnatlon wth county/state oEs B of potablewater results In loss of wgen. Need[ denfityandtestmetM1odstowoek 5rand tM1iz. also use generators, go to PCE if power not down. conslder options m malntaln reryded water 71 fir "' m aster list of emergenry, mntingenry, antl response plans, ID person responsible NPte: biggest wncern from an EQis damageto Solids bldg before Me 2022 retrofitting Cost to Mitigate St, ll—e and materials to exerose plans, a d ditlona l antl ongoing tralning, developmentan Resomcee Ne ed ed C,itical path Items ConsideralternativestP serve zoneIwstomers asswpe/impacts of disaster dictate. MRlgetion et[M1e time of tlamagei to fM the pipe, notto develop or activate an alternate M ERM team reviews strategic risks twice per year: Considers the impact of mitigations since last review, Updates risk scores, Evaluates results, then incorporates risk reduction needs into strategic plan. July 6, 2023 Regular Board Meeting Agenda Packet - Page 62 of 151 Page 5 of 13 s P M I Elements of Preparedness Policies /Authority + Plans + Training + Supplies & Eauipment Organizational Capability 10 Page 6 of 13 S CENTRAL CONTRA COSTA SANRART DISTRICT ,Z91721,.- 5 July 6, 2023 Regular Board Meeting Agenda Packet - Page 63 of 151 Page 7 of 13 Policies /Authority GM Emergency Authority BoD Res. 2020-003, BP -037 GM Delegation of Authorityf Proclamation of Local Emergency Emergency Procurement Procedures R BoD Res. 2020-002 Reserve Policy/ Emergency Fund $7.5m per BP -017 11 Plans Hazard Mitigation Plan (HMP) - Mitigation 5 Year Plan with Annual Reviews Maintained by Risk Management Emergency Action Plan (EAP) - Response Activated immediately after an event Maintained by Safety staff Emergency Operations Plan (EOP) - Response ` Activated by GM when emergency response needs exceed capability Maintained by Risk Management Continuity of Operations Plan (COOP) - Continuity Activated by GM when normal operations are disrupted (up to 30 days) Maintained by Risk Management Supporting Plans — as needed by law and/or event conditions 12 July 6, 2023 Regular Board Meeting Agenda Packet - Page 64 of 151 0 Event Bubble and Arrow licensed under CC BY -NC Plan Application 2b. Or 3. Continuity of Operations Plan (COOP) Activated when an event disrupts normal operations. Activation may occur along with, but is independent of, the EOP (i. e. pandemic). Hazard Mitigation Plan (HMP) Identifies assets at risk and potential projects to mitigate those risks via HMP grants 2a. Emergency Operations Plan (EOP) Directs actions when the Emergency Operations Center has been opened I. Emergency Action Plan (EAP) Directs actions immediately after an event or notice of an event 13 Event Page 8 of 13 Training Annual EOC Activation Exercise Required per California Emergency Services Act (CESA) r We conducted two exercises in 2022: one in the MPR and one in the CSO Crew Room _ I r r - �, _ _ DISTR,"MAJOR INCIDENTS d M 1. 14 14 7 July 6, 2023 Regular Board Meeting Agenda Packet - Page 65 of 151 Training ICS, SEMS, NIMS Switched to online classes during COVID-19 Independent Study online coupes a�ailab'.e free of charge IS -100.0: Introduction to the IS -700.8: An Introduction to the Incident Command System, ICS National Incident Management 100 Svstem IS -200.C: Basic Incident Commandl IS-SOO.D: National Response System for Initial Response, ICS- Framework, An Introduction 200 15 Page 9 of 13 4 Supplies & Equipment - MPR and CSO 16 July 6, 2023 Regular Board Meeting Agenda Packet - Page 66 of 151 Organizational Capability: Three Levels 1. Compliance 2. Readiness 3. Resilience 17 1. Compliance An organization meets the criteria to request federal and/or state disaster recovery funds: Page 10 of 13 CCCSD has an Emergency mow Operations Plan (EOP) that complies with SEMS/NIMS CCCSD conducts at least one EOC activation exercise per year I July 6, 2023 Regular Board Meeting Agenda Packet - Page 67 of 151 a 2. Readiness Organization personnel are sufficiently trained and equipped to respond to most kinds of emergencies. Organization has invested time, resources in planning and preparedness efforts, including: Providing ongoing training and exercises Assessing broader universe of risks and implementing preventive measures Linking Emergency Operation Plan with Continuity, Mitigation etc. Coordinating with other jurisdictions etc. 19 3. Resilience FEMA defines as `the capacity of people, organizations or systems to adapt to changing conditions and withstand and rapidly recover from disruption due to emergencies' Page 11 of 13 Organization maintains essential functions while responding to a disaster — continuity and emergency response efforts happen concurrently.. 20 10 July 6, 2023 Regular Board Meeting Agenda Packet - Page 68 of 151 Enhancing Organizational Capability Readiness Resilience 21 Coming In Fall 2023 Response Recovery Continuity 22 July 6, 2023 Regular Board Meeting Agenda Packet - Page 69 of 151 Page 12 of 13 11 Page 13 of 13 23 12 July 6, 2023 Regular Board Meeting Agenda Packet - Page 70 of 151