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Home My WebLink About03.a Approve minutes of meeting held 06-15-2023LCENTRAL SAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, June 15, 2023 2:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL Page 2 of 9 BOARD OF DIRECTORS: BARBARA D.HOCKETT President MARIAHN LAURITZEN President Pro Tent MICHAEL R. MCGILL TAD J PILECKI FLORENCE T WEDINGTON A regular meeting of the Board of Directors was called to order by President Hockett at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Lauritzen, McGill, Pilecki, Wedington, Hockett ABSENT.- Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employee: • Michael Huneycutt, Vehicle and Equipment Mechanic, Operations/Collection System Operations, effective May 22, 2023 • Christine Raposo, Contracts and Procurement Specialist I, Administration and Finance, effective June 7, 2023 BOARD ACTION: Welcome Mr. Huneycutt and Ms. Raposo. President Hockett presented the District pins. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 71 — Page 107 July 6, 2023 Regular Board Meeting Agenda Packet - Page 11 of 151 Page 3 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 15, 2023 Board Meeting Minutes - Book 71 — Page 108 REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 2. Presentation of the three 2023 Excellence in Public Information & Communications Awards from the California Association of Public Information Officials (CAPIO) Award of Distinction - Video Production - In House - Large Population Central San's Disappearing Act Student Education Video • Award of Distinction - Photography Central San's Brighter Future Photo • EPIC Award - Internal Communications - Large Population Central San's Lateral Connection Employee & Retiree Newsletter BOARD ACTION: Received all three awards. CONSENT CALENDAR 3. Approve the following: a. June 01, 2023 Board meeting minutes b. June 05, 2023 Special Board meeting minutes 4. Authorize the General Manager to execute a Utility Agreement with Contra Costa Transit Authority (CCTA) for reimbursement of costs incurred by Central San associated with the CCTA A-line Relocation, District Project 100050; authorize a budget transfer in the amount of $1,707,382 from the Fiscal Year 2022-23 Capital Improvement Budget contingency account; and find the project is exempt from the California Environmental Quality Act 5. Adopt Resolution No. 2023-018 authorizing execution of a Real Property Agreement for a Class 2 Encroachment at 260 Camino Sobrante, Orinda, and authorize staff to record documents with the Contra Costa County Clerk -Recorder's office. 6. Approve proposed revisions to Board Policy No. BP 039 - Internal Audit Function 7. Approve proposed revisions to Board Policy No. BP 047 - Deferred Compensation Plan July 6, 2023 Regular Board Meeting Agenda Packet - Page 12 of 151 Page 4 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT June 15, 2023 Board Meeting Minutes - Book 71 — Page 109 8. Set a public hearing for August 3, 2023 at 2:30 p.m. to receive comments on placing the following Fiscal Year 2023-24 charges on the Contra Costa County tax roll for collection: • Sewer Service Charges; • Assessments for: 1) Contractual Assessment Districts, and 2) Alhambra Valley Assessment Districts; and • Charges for other fee installment payment programs Member Pilecki advised that Item 4 has been revised since distribution of the packet and provided as a handout. President Hockett requested to pull Item 6 for further discussion and clarification regarding the new addition of the word "timely."She requested that the policy be revised to reference meeting requests by the due date. Internal Auditor Benjamin Johnson advised that when providing direction to staff regarding documentation retrieval he is specific with the timeline. He is ultimately requesting the items be submitted in a timely manner with the respective due date. It was determined to add the language "In accordance with the due -date assigned by the Internal Auditor, timely cooperation...." BOARD ACTION: Motion was made by Member Lauritzen and seconded by Member Wedington to approve Item 6 from the Consent Calendar with the recommended changes above. Motion passed by unanimous roll call vote. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt the remaining Items 3-5 and 7-8 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote. PUBLIC HEARINGS 9. Continue the public hearing from June 1, 2023 to receive public comment and consider adopting uncodified Ordinance No. 328 amending the Schedule of Environmental and Development -Related Fees and Charges, replacing Ordinance No. 321 in accordance with District Code chapter 6.30, to become effective July 1, 2023 Senior Engineer, Thomas Brightbill provided a brief overview of the Position Paper and the proposed Ordinance included in the agenda materials. President Hockett opened the public hearing. Receiving no public comments, she immediately closed the hearing. BOARD ACTION: Continued the public hearing from June 1, 2023. Motion was made by Member Lauritzen and seconded by Member Wedington to adopt uncodified Ordinance No. 328 amending the Schedule of Environmental and July 6, 2023 Regular Board Meeting Agenda Packet - Page 13 of 151 Page 5 of 9 CENTRAL CONTRA COSTA SANITARYDISTRICT June 15, 2023 Board Meeting Minutes - Book 71 — Page 110 Development -Related Fees and Charges, replacing Ordinance No. 321 in accordance with District Code chapter 6.30, to become effective July 1, 2023 and that this action is exempt from California Environmental Quality Act (CEQA). Motion passed by unanimous roll call vote. LEGISLATIVE MATTERS 10. Receive update on pending legislative matters and provide direction on priority legislation Communications and Government Relations Manager Emily Barnett provided a brief update on the Legislative Tracking Sheet included in the agenda materials. Ms. Barnett requested action on the following items included on the tracking sheet: • Item 7, Senate Bill (SB) 747 (Support) Surplus Land Act regarding notice of exemption; • Item 8, Assembly Bill (AB) 480 (Oppose Unless Amended) surplus land; • Item 13, AB 1637 (Neutral) regarding internet websites and email addresses; • Item 18, AB 1033 (Oppose) regarding Accessory Dwelling Units (ADUs); and • Item 19, House of Representatives (HR) 1181 (Support) regarding National Pollutant Discharge Elimination System (NPDES) Permit Term Extension. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to support the staff recommendation on Items No. 7-8, 13 and 18-19 on the 2023 Central San Priority Legislation Tracking Sheet. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 11. General Manager — Reports a. Bring a Child to Workday - Post Event Overview Executive Assistant to the General Manager Suzette Crayton reviewed the presentation included in the agenda materials. The presentation included the history of the event, how it has been conducted at Central San, and commentary about the success of the event. Member Lauritzen thanked Ms. Crayton for updating the presentation to include the data she requested regarding the age breakdown of the attendees. She thanked staff for organizing the amazing event. July 6, 2023 Regular Board Meeting Agenda Packet - Page 14 of 151 Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 15, 2023 Board Meeting Minutes - Book 71 — Page 111 Ms. Wedington expressed her appreciation for the wonderful event. She requested that staff share the "Disappearing Act" video that the Communications department created. In response to a question posed by Member Wedington regarding activities for the older children, Ms. Crayton advised that children ten and older are given a plant tour, completed a scavenger hunt and an education lab station. Member Pilecki suggested a pitch for the summer internship program be given to the older children as an opportunity to work in the field during the summer. Mr. Bailey thanked the entire planning committee on their time commitment and efforts to make this signature event very important. He especially thanked Ms. Crayton for her enthusiasm and dedication to the event. President Hockett expressed her appreciation for all of the energy and support from the staff. BOARD ACTION: Received the report. 12. General Manager —Announcements a. Announcements — June 15, 2023 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 13. Counsel for the District None. 14. Secretary of the District Ms. Young announced the following upcoming meetings: • Special Board Meeting — Monday, June 19 at 10:30 a.m. in the Board Room • Finance Committee Meeting — Tuesday, June 20 at 9:30 a.m. in the Board Room • Special Engineering & Operations Committee Meeting — Tuesday, June 20 at 12:00 p.m. in the Board Room • Real Estate, Environment & Planning Committee Meeting — Wednesday, June 21 at 9:00 a.m. in the Board Room • Special Board Meeting — Wednesday, June 21 at 1:30 p.m. in the Board Room BOARD ACTION: Received the announcements. July 6, 2023 Regular Board Meeting Agenda Packet - Page 15 of 151 Page 7 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 15, 2023 Board Meeting Minutes - Book 71 — Page 112 15. Board Members - Committee Minutes a. June 6, 2023 — Administration Committee — Chair Lauritzen and Member McGill BOARD ACTION: Received the Committee minutes. 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • June 1, 2023 - Contra Costa Mayors Conference, Oakley Member McGill Member McGill provided a written report covering his announcements and other meetings. Member Pilecki None. Member Wedington None. President Hockett None. BOARD ACTION: Received the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS With general consensus of the Board, President Hockett requested a future agenda item regarding exploration of creating part-time opportunities at the District. It was determined that an item would be brought to a future Administration Committee meeting. July 6, 2023 Regular Board Meeting Agenda Packet - Page 16 of 151 Page 8 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 15, 2023 Board Meeting Minutes - Book 71 — Page 113 ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Items 18-24. Member Pilecki stated he will be recusing himself from Item 21. RECESS TO CLOSED SESSION The Board recessed at 3:23 p.m. to reconvene in closed session in the Caucus Room. CLOSED SESSION W. 19 20 21 Closed Session (Not video recorded) Personnel matters pursuant to Government Code Section 54957: Public Employment: District Legal Counsel Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Roger S. Bailey, General Manager Kenton Alm., District Counsel Teji O'Malley, Human Resources and Employee Organizations: Organizational Development Manager Employees' Association, Public Employees Union, Local One Management Support/Confidential Group (MS/CG) Management Group Conference with Legal Counsel - pending litigation pursuant to Government Code Section 54956.9(d)(1): Robin Hayden v. Central Contra Costa Sanitary District, Contra Costa County Superior Case No.C22-00995 Conference with Legal Counsel - pending litigation pursuant to Government Code Section 54956.9(d)(1): Jane and Bryan Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC 19-01012 Member Pilecki recused himself from this item. Litigation Counsel Brenda Aguilar -Guerrero was present during this item. July 6, 2023 Regular Board Meeting Agenda Packet - Page 17 of 151 Page 9 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 15, 2023 Board Meeting Minutes - Book 71 — Page 114 22. Conference with Legal Counsel - pending litigation pursuant to Government Code Section 54956.9(d)(1): Alvey and Hart vs. Weldons; Cross Complaint Weldons v. Central Contra Costa Sanitary District, Contra Costa County Superior Case No.C23-1905 SKA 23. Conference with Legal Counsel - pending litigation pursuant to Government Code Section 54956.9(d)(1): Kraber vs. Payan; et al including East Bay Municipal Utility District Cross Complaint vs. Central Contra Costa Sanitary District, Contra Costa County Superior Case No. MSC 17-01645 24. Conference with Legal Counsel - pending litigation pursuant to Government Code Section 54956.9(d)(1): Anthony Johnson vs. City of Walnut Creek; et al including Central Contra Costa Sanitary District, Contra Costa County Superior Case No.MSC21- 00639 RECESS TO OPEN SESSION The Board recessed at 5:40 p.m. to reconvene in open session. REPORT OUT OF CLOSED SESSION No reportable action. ADJOURNMENT The meeting was adjourned at 5:41 p.m. Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California July 6, 2023 Regular Board Meeting Agenda Packet - Page 18 of 151