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Home My WebLink AboutBOARD MINUTES 06-01-23LCENTRALSAN MINUTES* REGULAR BOARD MEETING Board Room Thursday, June 1, 2023 2:30 p.m. Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: BARBARA D. HOCKEIT President MARIAHN. LAURrIZEN President Pro Tem MICHAEL R. MCGILL TAD J. PILECKI FLORENCE T. WEDINGTON A regular meeting of the Board of Directors was called to order by President Hockett at 2:30 p.m. Secretary of the District Katie Young called roll. PRESENT.- Members: Lauritzen, McGill, Pilecki, Hockett ABSENT.• Members: Wedington PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. INTRODUCTIONS 1. New employee: • Greg Norby, Deputy General Manager, Operations, effective May 30, 2023 General Manager Roger S. Bailey provided a brief introduction and President Hockett presented Mr. Norby with a Central San pin. Mr. Norby was welcomed by staff and the Board. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 71- Page 97 CENTRAL CONTRA COSTA SAN/TARYD/STR/CT June 1, 2023 Board Meeting Minutes — Book 71— Page 98 CONSENT CALENDAR 2. Approve the following: a. May 4, 2023 Special Board meeting minutes b. May 18, 2023 Board meeting minutes 3. Approve expenditures incurred April 14, 2023, through May 11, 2023 4. Receive Budget -to -Actual Expenditure overview through the month of April 2023 5. Receive Quarterly Financial Review for quarter ended March 31, 2023 6. Adopt updated salary schedule for all District job classifications effective June 1, 2023 7. Authorize the General Manager to amend a professional consulting services agreement in an amount of $116,000 with Zentner Planning and Ecology, increasing the agreement cost ceiling to $268,000 for long-term outfall programmatic permitting support and as - needed biological services 8. Adopt Resolution 2023-016 authorizing 1) execution of a real property agreement for property located at 650 La Casa Via in Walnut Creek and; 2) staff to record documents with the Contra Costa County Clerk -Recorder's Office 9. Authorize the General Manager to execute: 1) Four new as -needed professional engineering services agreements, each for a five- year term with: • Black & Veatch Corporation, in an amount not to exceed $800,000; • Brown and Caldwell, in an amount not to exceed $500,000; • Hazen & Sawyer D.P.C., in an amount not to exceed $700,000; • HDR Inc. in an amount not to exceed $1,800,000; and 2) Three amendments to increase existing as -needed professional engineering services agreements with: • Carollo Engineers, Inc. for an increase in the amount of $500,000 for a total agreement amount not to exceed $700,000; • West Yost Associates for an increase in the amount of $850,000 for a total agreement amount not to exceed $1,450,000; • Woodard & Curran, Inc. for an increase in the amount of $600,000 for a total agreement amount not to exceed $1,200,000; and 3) Find these agreements are exempt from the California Environmental Quality Act (CEQA) CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2023 Board Meeting Minutes - Book 71- Page 99 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote of the Board Members present. [4-0; Wedington absent.] BLIC HEARINGS 10. Conduct a public hearing to receive public comment and consider adopting the Fiscal Year (FY) 2023-24 Central San Budget for the following funds: Operations and Maintenance, Capital Improvement, Self -Insurance, and Debt Service; and find the proposed FY 2023-24 District Budget is exempt from the California Environmental Quality Act (CEQA) Mr. Bailey asked the Board to consider adjourning the public hearing until the June 21, 2023 Special Board Meeting in order to adopt the Budget when the Board considers the Sewer Service Charges (SSC). President Hockett opened the public hearing. Hearing no public comment, she adjourned the public hearing to the June 21, 2023 Special Board meeting at 1:30 p.m. to the take the following actions: A. Find that the Fiscal Year 2023-24 District Budget is exempt from CEQA; and B. Adopt the Fiscal Year 2023-24 District Budget for the Operations and Maintenance; Capital Improvement; Self -Insurance; and Debt Service funds, as presented. BOARD ACTION: Motion made by Member Pilecki and seconded by Member Lauritzen to adjourn the public hearing to June 21, 2023 at 1:30 p.m. and accept public comments at that time. Motion passed by unanimous roll call vote of the Board Members present. [4-0; Wedington absent.] 11. Conduct a public hearing to receive comment and consider adopting uncodified Ordinance No. 327 establishing a "Schedule of Recycled Water Charges" in accordance with District Code Chapter 6.38 increasing the charge for Recycled Water Customers by three percent effective July 1, 2023 and increasing the charge for Recycled Water Customers by an additional three percent effective July 1, 2024. President Hockett opened the public hearing. Hearing no public comment, she immediately closed the public hearing. Member Pilecki advised that he was going to support this item but requested in the future the Board look at how to recover the full cost of Recycled Water. BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to adopt uncodified Ordinance No. 327 establishing a "Schedule of Recycled Water Charges" in accordance with District Code Chapter 6.38 increasing the charge for Recycled Water Customers by three percent effective July 1, 2023 and increasing the charge for Recycled Water Customers by an additional three percent effective July 1, 2024. Motion CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2023 Board Meeting Minutes — Book 71— Page 100 12 passed by unanimous roll call vote of the Board Members present. [4-0; Wedington absent.] Conduct a Public Hearing to receive public comment -and consider adopting Resolution 2023-017 to declare a portion of Central San land located at 1250 Springbrook Road, Walnut Creek, CA 94596 (APN: 177-270-030) as currently un- needed and authorize staff to lease a portion of the land for a term not to exceed 10 years President Hockett opened the public hearing. Hearing no public comment, she immediately closed the public hearing. BOARD ACTION: Motion was made by Member Pilecki seconded by Member Lauritzen to approve a portion of Central San land located at 1250 Springbrook Road, Walnut Creek, CA 94596 (APN: 177-270-030) as currently un-needed and authorized staff to lease a portion of the land for a term not to exceed 10 years. Motion passed by unanimous roll call vote of the Board Members present. 4-0; [Wedington absent.] 13. Conduct a public hearing to receive public comment and consider adopting uncodified Ordinance No. 328 amending the Schedule of Environmental and Development -Related Fees and Charges, replacing Ordinance No. 321 in accordance with District Code chapter 6.30, to become effective July 1, 2023 Mr. Bailey advised that there were some discrepancies in the fee schedules and is recommending the Board adjourn the public hearing to the next Board Meeting on June 15 in order for corrections to be made to the Position Paper and fee schedule. President Hockett opened the public hearing. Hearing no public comment, she immediately adjourned the public hearing to the June 15, 2023 meeting. Member McGill requested that staff include information regarding the public outreach completed on this item. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adjourn the public hearing to June 15, 2023 at 2:30 p.m. Motion passed by unanimous roll call vote of the Board Members present [4-0; Wedington absent.] 14. Conduct a public hearing to receive public comment and consider adopting uncodified Ordinance No. 329 amending the Schedule of Capacity Fees, Rates and Charges, replacing Ordinance No. 324 in accordance with District Code chapter 6.12 to become effective July 1, 2023 Senior Engineer Thomas Brightbill reviewed the presentation included in the agenda materials. Member McGill expressed concerns regarding the change of methodology. Mr. Brightbill replied that under the equity buy -in methodology, new users are required to CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2023 Board Meeting Minutes — Book 71— Page 101 pay for their share of existing assets. The recent pump station renovation projects are being paid for by all Central San customers and the concerns regarding having just new customers pay for their share of something that all customers had paid for were discussed. Mr. Bailey acknowledged that the issue is extremely complex but, although different, the District must maintain fairness, keeping in mind the burden on staff. Member Lauritzen expressed concerns with being able to explain the complexity of the fees to the ratepayers and asked about the type of public outreach that Central San does with cities regarding where new growth will occur. Mr. Brightbill stated that the issue is complex, and education efforts will be made to the ratepayers, but believes it is important that Central San not be perceived as being an anti -new development agency. Planning and Development Services Division Manager Danea Gemmefi emphasized that gravity sewers are always the first choice for new developments but there are many places throughout the District where gravity is not possible. Among other things, Central San implemented septic -to -sewer program to advocate for sewer vs. septic and provides a financing program for property owners who might wish to participate. There was a lengthy discussion regarding future development and annexations. Mr. Brightbill acknowledged that staff is aware that there will be an increasing number of applications and Central San needs to respond quickly and positively. Member Pilecki advised that the Real Estate, Environmental and Planning (REEP) Committee has spent a great deal of time considering new trends in development and how Central San can best handle the situation. President Hockett opened the public hearing. Hearing no public comment, she immediately closed the public hearing. Member Pilecki requested that the phrase "thus ensuring that new users pay their fair share for facilities and other assets" be struck from the sentence in the Ordinance which read. "The purpose of the Capacity Fee Program is to equalize the investment in Central San's assets among current and new users, thus ensuring that new users pay their fair share for facilities and other assets". District Counsel Kent Alm advised that it was acceptable to remove that portion from the Ordinance. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to adopt uncodified Ordinance No. 329 amending the Schedule of Capacity Fees, Rates and Charges, replacing Ordinance No. 324 in accordance with District Code chapter 6.12 to become effective July 1, 2023, with the recommended changes referenced above. Motion passed by unanimous roll call vote of the Board Members present. [4-0; Wedington absent.] CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2023 Board Meeting Minutes — Book 71— Page 102 LEGISLATIVE MATTERS 15. Receive update on pending legislative matters and provide direction on priority legislation Communications and Government Relations Manager Emily Barnett provided a brief update on the Legislative Tracking Sheet included in the agenda materials. BOARD ACTION: Board received the update. REPORTS AND ANNOUNCEMENTS 16. General Manager — Reports a. Receive annual update of the Strategic Risk Inventory and Enterprise Risk Management (ERM) Program Risk Management Administrator Shari Deutsch reviewed the presentation included in the agenda materials. BOARD ACTION: Received the update. 17. General Manager —Announcements a. Announcements — June 1, 2023 No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 18. Counsel for the District None. 19. Secretary of the District Ms. Young announced the following upcoming meetings: • DEl Board Training — Monday, June 5 at 10:00 a.m. in the Multi -Purpose Room • Administration Committee — Tuesday, June 6 at 9:30 a.m. in the Board Room • Engineering & Operations Meeting — Monday, June 12 at 9:00 a.m. in the Board Room CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2023 Board Meeting Minutes — Book 71— Page 103 BOARD ACTION: Received the announcements. 20. Board Members - Committee Minutes a. May 17, 2023 — Real Estate, Environmental & Planning Committee — Chair Pilecki and Member Wedington b. May 23, 2023 — Finance Committee — Chair Hockett and Member Lauritzen BOARD ACTION: Received the Committee minutes. 21. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen May 16-17, 2023 — California Special Districts Association Legislative Days Member McGill May 16-17, 2023 — California Special Districts Association Legislative Days Member McGill provided a written report covering his announcements and other meetings. Member Pilecki None. President Hockett None. BOARD ACTION: Received the reports and announcements. 22. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. CENTRAL CONTRA COSTA SANITARY DISTRICT June 1, 2023 Board Meeting Minutes — Book 71— Page 104 REQUESTS FOR FUTURE AGENDA ITEMS With a general consensus from the Board, Member Lauritzen requested an item for a future meeting regarding potential development areas and the impacts to District services and service areas. ADJOURNMENT The meeting was adjourned at 3:40 p.m. i ko� 1/W ---� - Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED- WMA Katie Younq) I,.' Secretary of the District Central Contra Costa Sanitary District County df Contra Costa, State of California