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Home My WebLink About15.a Committee Minutes - Administration 06-06-23Page 1 of 5 Item 15.a. LICENTRAL SAN June 15, 2023 FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JUNE 6, 2023 -ADMINISTRATION COMMITTEE -CHAIR LAURITZENAND MEMBER MCGILL Attached are minutes of the above Committee meeting. ATTACHMENTS: 1. Administration Committee Minutes 06-06-23 June 15, 2023 Regular Board Meeting Agenda Packet - Page 89 of 93 Page 2 of 5 LCENTRAL SAN ('nmmittPP Chair Mariah Lauritzen Member Mike McGill Staff. - Roger S. Bailey, General Manager Katie Young, Secretary of the District Greg Norby, Deputy General Manager - Operations Philip Leiber, Deputy General Manager - Administration Benjamin Johnson, Internal Auditor Danea Gemmell, Planning and Development Services Division Manager (joined during after Item 4. a.) Emily Barnett, Communications and Government Relations Manager (joined during Item 3.b.) Teji O'Malley, Human Resources and Organizational Development Manager (left after Item 4. a.) Suzette Crayton, Executive Assistant to the General Manager Shenae Howard, Administrative Services Assistant (left after Item 4.a.) Stacey Durocher, Administrative Services Assistant 1. Call Meeting to Order Chair Lauritzen called the meeting to order at 9:31 a.m. 2. Public Comments None. June 15, 2023 Regular Board Meeting Agenda Packet - Page 90 of 93 BOARD OF DIRECTORS: REGULAR MEETING OF THE BARBARA D.H ocKETT President CENTRAL CONTRA COSTA MARIAHN. LAURITZEN SANITARY DISTRICT President Pro Tem ADMINISTRATION COMMITTEE MICHAELR.MCGILL TAD J PILECKI FLORENCE T WEDINGTON MINUTES PHONE: (925) 228-9500 Tuesday, June 6, 2023 9:30 a.m. FAX- (925) 372-0192 www.centralsan.org ('nmmittPP Chair Mariah Lauritzen Member Mike McGill Staff. - Roger S. Bailey, General Manager Katie Young, Secretary of the District Greg Norby, Deputy General Manager - Operations Philip Leiber, Deputy General Manager - Administration Benjamin Johnson, Internal Auditor Danea Gemmell, Planning and Development Services Division Manager (joined during after Item 4. a.) Emily Barnett, Communications and Government Relations Manager (joined during Item 3.b.) Teji O'Malley, Human Resources and Organizational Development Manager (left after Item 4. a.) Suzette Crayton, Executive Assistant to the General Manager Shenae Howard, Administrative Services Assistant (left after Item 4.a.) Stacey Durocher, Administrative Services Assistant 1. Call Meeting to Order Chair Lauritzen called the meeting to order at 9:31 a.m. 2. Public Comments None. June 15, 2023 Regular Board Meeting Agenda Packet - Page 90 of 93 Page 3 of 5 Administration Committee Minutes June 6, 2023 Page 2 3. Items for Committee Recommendation to Board a. Review draft Position Paper approving revisions to Board Policy No. BP 039 — Internal Audit Function Ms. Young introduced BP 039 Internal Audit Function included in the agenda packet as part of the Biennial review for Board Policies. Staff responded to minimal questions posed by the Committee. COMMITTEE ACTION: Recommended Board approval. b. Review draft Position Paper approving revisions to Board Policy No. BP 047 — Deferred Compensation Plan Ms. Young introduced the item included in the agenda packet as part of the Biennial review for Board Policies. In response to a question posed by Chair Lauritzen regarding why the term `TPA "was changed to "record keeper'; Mr. Leiber responded that the term `record keeper" was considered more accurate. Member McGill requested that staff replace "etc."on page 5 of the policy, with "including but not limited to". With the recommended changes from the Committee, they recommended Board approval. COMMITTEE ACTION: Recommended Board approval. 4. Other Items a. Receive "Engage" Employee Wellness Program 2022 Annual Report Ms. Howard reviewed the presentation included in the agenda materials. Member McGill thanked staff for organizing the program. Chair Lauritzen asked how staff plans to meet the 10 percent increase in participation every year. Ms. Howard responded that surveying the program committee and staff regarding their interests in the program helps keep the participation going. COMMITTEE ACTION: Received the report. June 15, 2023 Regular Board Meeting Agenda Packet - Page 91 of 93 Page 4 of 5 Administration Committee Minutes June 6, 2023 Page 3 b. Bring a Child to Work Day Post Event Overview Ms. Crayton provided an overview of the presentation included in the agenda materials. In response to a question posed by Member McGill regarding the least favorable issue about the event, Ms. Crayton stated that based on the feedback received, the kids walking through the work areas was perceived as disruptive. Mr. Bailey offered additional feedback that some employees may have felt that the event was not inclusive enough. Ms. Crayton pointed out numerous ways for employees without children to be involved in the event. Member McGill thanked Ms. Crayton for her enthusiasm, as well as the efforts of staff and volunteers that participated in organizing this event. Chair Lauritzen agreed. Chair Lauritzen requested additional data to be included in the future such as: how the children attending are related to the host; the age divisions for some of the activities and the children who are either younger or older, and how many employees are repeat participants in the event. Ms. Crayton stated that she would include this data in the future. COMMITTEE ACTION: Received the presentation. C. Conduct biennial review of the following Board Policies: • BP -032 — Reimbursement of Toastmaster Dues • BP -043 — Buffer Property Management Ms. Young introduced the item included in the agenda packet as part of the Biennial review for Board Policies and stated that staff had no recommended changes. The Committee also had no changes. COMMITTEE ACTION: Reviewed the policies and provided direction to staff. 5. Announcements None. June 15, 2023 Regular Board Meeting Agenda Packet - Page 92 of 93 Page 5 of 5 Administration Committee Minutes June 6, 2023 Page 4 6. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list and provided input to staff. 7. Future Scheduled Meetings Tuesday, July 11, 2023 at 9:30 a.m. Tuesday, August 1, 2023 at 9:30 a.m. Tuesday, September 5, 2023 at 9:30 a.m. 8. Adjournment — at 10:10 a.m. June 15, 2023 Regular Board Meeting Agenda Packet - Page 93 of 93