HomeMy WebLinkAbout09. Continue a public hearing from June 1, 2023 to receive public comment and consider adopting uncodified Ordinance No. 328 amending the Schedule of Environmental and Development-Related Fees and ChargesDCENTRALSAN
MEETING DATE: JUNE 15, 2023
BOARD OF DIRECTORS
POSITION PAPER
Page 1 of 21
Item 9.
SUBJECT: CONTINUE THE PUBLIC HEARING FROM JUNE 1, 2023 TO RECEIVE
PUBLIC COMMENTAND CONSIDER ADOPTING UNCODIFIED ORDINANCE
NO. 328 AMENDING THE SCHEDULE OF ENVIRONMENTAL AND
DEVELOPMENT -RELATED FEES AND CHARGES, REPLACING ORDINANCE
NO. 321 IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30, TO BECOME
EFFECTIVE JULY 1, 2023
SUBMITTED BY:
INITIATING DEPARTMENT:
THOMAS BRIGHTBILL, SENIOR ENGINEER ENG -PDS -DIVISION MANAGER
REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION
MANAGER
EDGAR J. LOPEZ, PROVISIONAL DIRECTOR OF ENGINEERING &
TECHNICAL SERVICES
Roger S. Bailey Kenton L. Alm
General Manager District Counsel
ISSUE
State Law and District Code require that a public hearing be held to receive public comment on ordinances
revising Environmental and Development -Related Fees and Charges.
BACKGROUND
Chapter 6.30 of the District Code includes provisions for the Board of Directors (Board) to adopt an
uncodified schedule of fees and charges for environmental and development -related services provided to
property owners, contractors, developers, septic and grease waste haulers, and permitted industrial users.
June 15, 2023 Regular Board Meeting Agenda Packet - Page 41 of 93
Page 2 of 21
These services include permit counter assistance; plan review; construction inspection for private side
sewers and public main line extensions; addition of new sewers, parcels, and permit information to Central
San maps; administration of source control permits and inspections; and septic and grease hauler
permitting, sampling, and treatment.
Following a review of the fees and charges by Central San staff, it is recommended that they be revised to
reflect changes in the costs incurred in providing the related services, including updated labor
costs. Information regarding the proposed changes is included in the attached report.
A comparison of current and staff -recommended fees and charges is presented with the attached
proposed ordinance. If the proposed revisions to the Environmental and Development -Related Fees and
Charges are adopted by Central San's Board, 10 items would increase, 50 items would decrease, and 29
would remain unchanged. The overall median adjustment is generally +1.3 percent.
ALTERNATIVES/CONSIDERATIONS
The Board may decline to adjust some or all of the Environmental and Development -Related Fees and
Charges. I n this event, the fees that went into effect on July 1, 2022 would continue. This is not
recommended as Central San would not properly recover costs expended in providing the corresponding
environmental and development -related services.
FINANCIAL IMPACTS
The fees and charges on this schedule are intended to recover Central San's labor costs, administrative
overhead, and other operating expenses incurred in providing the related services.
COMMUNITY OUTREACH
Staff conducted a coordinated outreach program to inform and solicit input from stakeholders
and interested customers regarding the proposed Capacity Fees. Notices of the public hearing were
posted and published in the Contra Costa Times and San Ramon Valley Times.
In addition, approximately 400 letter reports, including the proposed schedule of rates and charges, have
been distributed to developers, engineers, architects, contractors, waste haulers, representatives of the
Building Industry Association of the Bay Area, and others who have requested notice of fee increase
proposals.
As of June 9, 2023, no stakeholders nor members of the public had contacted Central San with
comments. Any comments received after June 9, 2023 will be presented to the Board of Directors at
the public hearing.
COMMITTEE RECOMMENDATION
The Finance Committee reviewed this item at its May 9, 2023 meeting and recommended consideration
and approval of the proposed uncodified Ordinance.
RECOMMENDED BOARD ACTION
Continue the public hearing from June 1, 2023. Once the public hearing has concluded, adopt the
proposed uncodified Ordinance No. 328, revising the Schedule of Environmental and Development -
Related Fees and Charges effective July 1, 2023, including the following findings:
June 15, 2023 Regular Board Meeting Agenda Packet - Page 42 of 93
Page 3 of 21
• Central San incurs substantial costs to provide environmental and development -related services.
• It is necessary to charge customers and other users to recover the reasonable cost of providing the
services.
• The proposed fees and charges reasonably represent Central San's actual costs to provide the
services.
• The proposed fees and charges are exempt from CEQA.
(Four affirmative votes are required for adoption.)
Strategic Plan Tie -In
GOAL ONE: Customer and Community
Strategy 2 - Promote initiatives to advance affordable and equitable access to services
ATTACHMENTS:
1. Proposed Ordinance
2. Proposed Ordinance Exhibit A -Fee Table
3. Staff Report
4. Fee Table Comparison
June 15, 2023 Regular Board Meeting Agenda Packet - Page 43 of 93
Page 4 of 21
ATTACHMENT 1
ORDINANCE NO. 328
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
ADOPTING AN UNCODIFIED SCHEDULE OF
ENVIRONMENTAL AND DEVELOPMENT -RELATED FEES AND CHARGES
IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30,
EFFECTIVE JULY 1, 2023
WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District
(Central San) finds that Central San incurs substantial costs to provide various
environmental and development -related services, such as, but not limited to,
administration and processing of annexations, customer assistance at the permit
counter, plan review and inspection for sewer line installation, alteration, replacement
and repair, the inclusion of new information on Central San's maps, administration and
permit inspection related to the Environmental Compliance Program, permitting of
septage and grease haulers, and treatment of grease and septage at the treatment
plant; and
WHEREAS, the Board finds that it is necessary to charge customers and other users of
Central San's services to recover the reasonable cost of providing said services; and
WHEREAS, Central San staff has comprehensively analyzed the actual cost of
providing the various environmental and development -related services listed above
based on direct costs, staff costs and overhead for time and effort incurred to provide
listed services; and
WHEREAS, the Board finds that the Schedule of Environmental and Development -
Related Fees and Charges, as reflected in Exhibit "A" to this Ordinance, reasonably
represents the actual costs to provide the services delineated in said Schedule of Fees
and Charges; and
WHEREAS, the Board finds that this action is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15273 (a)(1) and (3) of the State
CEQA Guidelines, in that the Fees and Charges are being charged merely to reimburse
Central San for staff costs and expenses.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does hereby ordain as follows:
Section 1 (To be uncodified)
The Schedule of Environmental and Development -Related Fees and Charges as set
forth in full in Exhibit "A" to this Ordinance, which exhibit is hereby incorporated in full
herein by this reference, is hereby adopted in uncodified form pursuant to the provisions
of District Code Chapter 6.30. As of the effective date of this Ordinance, the fees and
charges for each environmental and development -related service shall be as set forth in
said schedule, and shall remain in effect until amended or replaced by ordinance.
June 15, 2023 Regular Board Meeting Agenda Packet - Page 44 of 93
Page 5 of 21
Ordinance No. 328
Page 2of2
Central Contra Costa Sanitary District
Section 2
All ordinances and parts of ordinances in conflict with the provisions of this Ordinance
are repealed. The provisions of this Ordinance, insofar as they are substantially the
same as existing provisions relating to the same subject matter shall be construed as
restatements and continuations thereof and not as new enactments. To the extent this
Ordinance or any portion or section of this Ordinance is determined invalid or
unconstitutional, such portions of Ordinance No. 321 shall remain in effect and such
Fees and Charges due thereunder for any categories of users shall remain due and
payable as if those portions of Ordinance No. 321 have not been repealed.
With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken,
prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an
ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain
in full force for the purpose of sustaining any proper suit, action, or other proceedings,
with respect to any such violation, right, liability or appeal.
Section 3
This Ordinance shall be a general regulation of Central San and shall be published in
the Contra Costa Times and San Ramon Valley Times, newspapers of general
circulation, published and circulated within Central San and shall be effective as of
July 1, 2023.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 15th day of June, 2023, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
Barbara D. Hockett
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
June 15, 2023 Regular Board Meeting Agenda Packet - Page 45 of 93
Page 6 of 21
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT -RELATED FEES & CHARGES FOR
FISCAL YEAR (FY) 2023-24 (uncodified)
Fee Category Amount
DEVELOPMENT
Review of new sewer and recycled water plans and related documents; review of plans for and processing of residential and
commercial permit applications; installer reimbursement of sewer construction costs from subsequent connectors;
identification of right-of-way conflicts.
(A-1)
Application Fees:
Basic Application (side sewer work, easement staking, permit renewal)
$170
Application for new sewer service - new parcel
$352
Application for new sewer service - existing parcel
$255
Commercial Application (for review of plans for a change in use or expansion of a commercial
facility; includes up to one hour of plan review)
$363
Commercial Application - Each additional hour
$183
Overflow Protection Device Installation (OPD only)
no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not upgradable)
$25
Non -Residential Capacity Fee Installment Payment Program Application Fee
$533
Residential Capacity Fee Installment Program and Promissory Note Program Application Fee
$533
(A-2)
Mainline Extensions:
Plan Review (Sewer Service):
Sewer Service Review (Base fee - up to 3 submittals)
$3,825
Restart Application (where design concept previously approved & complies with current Std Specs,
up to 3 submittals)
$1,844
Each additional hour
$206
Manhole only (design & plan review)
$1,182
Plan Review (Recycled Water):
Recycled Water Review (Base fee - up to 8 hours) $3,457
Each additional hour $206
Recycled Water Connection only (design & plan review) $1,382
Right of Way Document Review:
Appurtenant Easements (Base fee - up to 3 hours) $656
Subdivision Map (each) $605
Separate Instrument (Base Fee) $779
Each additional hour $219
(A-3)
Private Pumping System Plan Check:
System Compatibility Review for Pump (up to 2 hours)
$437
Each additional hour
$219
(A-4)
Special Approvals
$419
(A-5)
Annexation Fee (per District Code 6.08.030):
New Annexations
Actual Expense
Annexation Recovery Fee
$675
(A-6)
Reimbursement Accounts:
Set-up fee
$1,487
Transaction fee
$207
(A-7)
Special Studies:
Base fee - up to 4 hours; plus misc. costs
$905
Each additional hour
$185
Revised: April 1 2022 Page 1
June 15,, 2023 Regular Board Meeting Agenda Packet - Page 46 of 93
Page 7 of 21
Revised: April 1 2022 Page 2
June 15,, 2023 Regular Board Meeting Agenda Packet - Page 47 of 93
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT -RELATED FEES & CHARGES FOR FY 2023-24
uncodified
(A-8)
Fee Category
DEVELOPMENT.
Environmental Compliance Reviews:
Amount
Environmental Compliance Business Review - base fee - up to 4 hours; includes plan review, site
inspection and inspection time
$1,086
Each additional hour
$222
Grease Variance Review (includes site visit)
$469
Environmental Compliance Enforcement Review and Inspection
$587
CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new sewer and recycled water connections and other related work on private
property (includes TV inspection when appropriate).
Hours of operation, including premium and holiday schedules, are available at:
www. centralsan. org/pod/hours-directions
(B-1)
Inspections by type:
Mainline base fee
$1,001
Mainline per foot (includes in-line manholes or structures)
$15.73
New Manhole or structure (e.g. recycled water meter)
$1,144
Overflow Protection Device installation (OPD only)
no charge
Side Sewer Cleanout installation (to facilitate installation of OPD only)
$50
Side Sewer Installation / Repair per 100 feet:
$265
Single Inspection Charge (e.g. sewer connectionl encroachment verification; side sewer cap on
property; tap and lateral (new or replacement); air test; reinspection; homeowner preconstruction
inspection)
$265
Recycled water connection cross -testing
$692
Manhole tap; lateral abandonment at main; pipe bursting; trash enclosure w/o trap; side sewer CIPP
repair; outdoor grease trap only
$530
Manhole Alteration; trash enclosure with trap; grease interceptor abandonment
$795
Outside pump installation
$1,060
Grease / Sand / Oil Interceptor
$1,590
(B-2)
Overtime inspection:
First Hour (if responding from off-site)
$152
Weekend/Holiday - 4 hour minimum
$449
Each additional hour
$99
(B-3)
I Inspection of non -permitted work; plus avoided charge(s)
$1,192
Revised: April 1 2022 Page 2
June 15,, 2023 Regular Board Meeting Agenda Packet - Page 47 of 93
Page 8 of 21
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT -RELATED FEES & CHARGES FOR FY 2023-24
(uncodified)
Fee Category Application of Fee
(B-4)
INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction when a
structure's roof is on and the rough plumbing is installed ("Roof and Rough"). Under the new procedure, a developer can
choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with District Code).
The changes affect Category (B) Construction Inspection as shown below:
Residential Connections (up to and including four units) at Roof and Rough: This fee is for
inspection of new residential units connecting to CCCSD's mainline after the structure's roof is on and
$530 per unit
the rough plumbing has been installed. This fee includes: one building connection inspection and one
side sewer inspection (up to 100 feet). Additional inspections and related fees may be required.
Residential Connections (up to and including four units) at building foundation: This fee is for
inspection of new residential units connecting to CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: one building connection inspection, one side sewer
$1,060 per unit
inspection (up to 100 feet), and two additional inspections as required per CCCSD Standard
Specifications. Additional inspections and related fees may be required.
Commercial/Multiple Residential Connections (more than four units) at Roof and Rough: This
fee is for inspection of new commercial or multiple residential units connecting to CCCSD's mainline
after structure's roof is on and the rough plumbing has been installed. This fee includes: one building
$530 per unit
connection inspection and one side sewer inspection (up to 100 feet). Additional inspections and
related fees may be required.
Commercial/Multiple Residential Connections (more than four units) at building foundation:
This fee is for inspection of new commercial or multiple residential units connecting to CCCSD's
mainline prior to structure being roofed and rough plumbing being installed. This fee includes: one
$1,325 per unit
building connection inspection, one side sewer inspection (up to 100 feet), one pre -construction
meeting, and two additional inspections as required per CCCSD Standard Specifications. Additional
inspections and related fees may be required.
Revised: April 1 2022 Page 3
June 15,, 2023 Regular Board Meeting Agenda Packet - Page 48 of 93
Page 9 of 21
Revised: April 1 2022 Page 4
June 15,, 2023 Regular Board Meeting Agenda Packet - Page 49 of 93
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT -RELATED FEES & CHARGES FOR FY 2023-24
uncodified
Fee Category Amount
COLLECTION
TV inspection of sewers conducted separate from a construction inspection activity; verification of sewer location and sewer
service connection.
(C-1)
TV Inspection:
Weekday, hourly rate
$298
Minimum Charge (2 hour minimum)
$596
Overtime - First Hour
$213
Overtime - Each Additional Hour
$166
Overtime - Weekend / Holiday (4 hour minimum)
$711
(C-2)
Dye test
$339
(C-3)
Collection system repair
Actual Expense
(C-4)
Cancelled TV Inspection without prior notice
$563
(C-5)
Sewer locating and marking
$339
•
Establishing right-of-way agreements and resolving conflicts.
(D-1)
Process Quitclaim Deeds
$1,267
Process Quitclaim Deed - plat and legal by others
$805
(D-2)
Process Real Property Agreement, License, or Easement:
Base Fee - Up to 4 hours
$1,251
Each Additional Hour
$168
(D-3)
Right-of-way Research / Encroachment Resolution Fee
Actual Expense
(D-4)
Right of Entry / Encroachment Permit Fee
Base Fee - Up to 2 hours
$457
Each Additional Hour
$168
MISCELLANEOUS
District services provided for private sewer projects; interest rates for CCCSD programs, copying fees.
(E-1)
Engineering - private sewer projects
Actual Expense
(E-2)
Soil evaluation - private sewer projects
Actual Expense
(E-3)
Surveying
Actual Expense
(E-4)
Annual interest rate for CADs and Septic to Sewer Financing Programs
3.84%
(E-5)
Multiplier to be applied to Alhambra Valley Assessment District (AVAD) 2010-11 Parcel Assessment
Amount listed in Ordinance 262 -Exhibit B to determine AVAD Reimbursement Fee amounts applicable
to connections in FY 2023-24.
1.11496
(E-6)
Multiplier to be applied to St. Mary's Road Contractual Assessment District (CAD) 2011-1
Reimbursement Fees listed in Ordinance 279 -Exhibit B. Applicable to connections in FY 2023-24.
1.01511
(E-7)
Returned Check / Insufficient Funds Fee
$40 plus
bank fees
(E-8)
Delinquent / Late Payment Fee
Up to 10% of unpaid
amount due plus
1.5% per month on
unpaid balance
(E-9)
Document / Plan Copying Fees:
8 1/2" x 11"; 8 1/2" x 14"; 11" x 17" (per sheet)
$0.20
24" x 36" Plan (per sheet)
$4.00
CCCSD Standard Specifications
$25.00
CCCSD Standard Specifications (Pocket Guide)
$5.00
Revised: April 1 2022 Page 4
June 15,, 2023 Regular Board Meeting Agenda Packet - Page 49 of 93
Page 10 of 21
Revised: April 1 2022 Page 5
June 15,, 2023 Regular Board Meeting Agenda Packet - Page 50 of 93
EXHIBIT A
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENVIRONMENTAL AND DEVELOPMENT -RELATED FEES & CHARGES FOR FY 2023-24
uncodified
(F)
Fee Category Amount
INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
(F-1)
Class I Fees (Base fee plus cost of District's lab analysis)
Actual Expense
(F-2)
Class II Fees (Base fee plus cost of District's lab analysis)
$4,168
(F-3)
Class III Fees (Base fee plus cost of District's lab analysis)
no charge
(F-4)
Industrial user permit application fee
no charge
(F-5)
Special discharge permit application fee ("):
No on-site inspection, no capacity review
$385
On-site inspection
$952
Additional charge for capacity review (Required for discharges >50 gpm)
$261
DISPOSAL(G) SEPTAGE
Sampling and disposal of septic waste and grease.
(G-1)
Annual permit fee
$1,532
(G-2)
Residential septic/toilet waste:
< 2,000 gallons
$40 + $0.15/gal.
> 2,000 gallons
$80 + $0.15/gal.
(G-3)
Restaurant grease waste:
< 2,000 gallons
$40 + $0.03/gal.
> 2,000 gallons
$80 + $0.03/gal.
(*) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(**) Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics
are provided.
Percent change in septage and restaurant grease fees based on an assumed volume of 2,000 gallons.
Revised: April 1 2022 Page 5
June 15,, 2023 Regular Board Meeting Agenda Packet - Page 50 of 93
Page 11 of 21
ATTACHMENT 3
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding Environmental and Development -Related
Fees and Charges Update
June 5, 2023
OVERVIEW
The Central Contra Costa Sanitary District (Central San) Board of Directors will soon
consider adopting an ordinance to revise Central San District Code Chapter 6.30,
Schedule of Environmental and Development -Related Fees and Charges (Schedule), for
various environmental and development services.
BACKGROUND
Chapter 6.30 of the District Code includes a schedule of fees and charges for
environmental and development -related services provided to property owners,
contractors, developers, septic and grease waste haulers, and permitted industrial users.
These services include: permitting; plan review; inspection of construction for side sewers
and main line extensions; addition of new sewer, parcel, and permit information to Central
San's maps and related systems; source control permits and inspections; and septic and
grease hauler sampling and treatment.
The fees and charges included on the Schedule are intended to recover Central San's
labor costs, administrative overhead, and other operating expenses incurred in providing
the related services. The extent to which these fees and charges can be adjusted is
limited by California State Law which generally requires that fees and charges do not
exceed the "reasonable costs" incurred in providing the services for which those fees or
charges are levied. For example, following the passage of Proposition 26 in November
2010, language was included in the state Constitution (Article XIII.A, Section 3) requiring
that the cost for any fee or charge "is no more than necessary to cover the reasonable
costs of the governmental activity, and that the manner in which those costs are allocated
to a payor bear a fair or reasonable relationship to the payor's burdens on, or benefits
received from, the governmental activity."
Central San staff reviews the costs required to provide the corresponding services on a
regular basis in order to assess whether changes to the Schedule may be appropriate.
The most recent update to these fees was approved by the Board on June 2, 2022 with
an effective date of July 1, 2022.
FEE COMPONENTS/STANDARD CALCULATION METHODOLOGY
The majority of fees and charges included on the Schedule are based on salary and
related benefit and overhead costs for staff time and effort. In some cases, additional
June 15, 2023 Regular Board Meeting Agenda Packet - Page 51 of 93
Page 12 of 21
Report Regarding Environmental and Development -Related Fees and Charges
Page 2
June 5, 2023
costs for mileage and other service costs are also included. In a few cases, the fee or
charge represents costs unrelated to labor (e.g., reproduction charges). In all cases, fees
are designed to recover the costs that Central San incurs in providing the related service
during the fiscal year (FY). As a result, fees are based on averages of projected labor,
overhead, mileage, and other costs that are reasonably expected to be incurred. These
component costs are primarily based on the following methodologies:
Direct Labor: Applicable labor rates are determined using average hourly salary
rates for each employee classification (grade) escalated in conjunction with the
terms of existing labor agreements, including the assumption that any vacant
positions will be filled at Step A of the current grade prior to July 1. The estimated
average hourly salary rates are applied to the hourly staff effort required for each
transaction type in order to determine the related direct labor cost. Where the
efforts of multiple staff are required in a particular transaction, this process is
repeated for each grade level involved.
o The District's current labor agreements include an allowance for annual cost
of living adjustments based on Consumer Price Index (CPI) for the San
Francisco -Oakland -Hayward region as determined by the U.S. Department
of Labor's Bureau of Labor Statistics for each February. The February 2023
published rate is 5.3%1, although existing labor agreements limit the
application of that rate to 5%. Based on publication history, these rates are
typically available by mid-March of each year. Because salary costs for a
portion of FY 2023-24 are dependent on rates which will not be available
until at least March of 2024, this portion of costs is estimated based on
historic trends, existing labor agreement terms, and future assumptions.
Benefits & Related/Overhead Costs: Employee benefit and related overhead costs
for each transaction type are calculated by applying Central San's Board -approved
administrative overhead rate to the total Direct Labor cost for that transaction as
determined above. The Board -approved overhead rate for FY 2023-24 is 164%2,
down from 169% during FY 2022-23.
Vehicle & Equipment Costs: The U.S. Internal Revenue Service (IRS) periodically
issues guidance on standard mileage rates applicable to transportation or travel -
related expenses. The applicable rate for calendar year 2023 is $0.655 per mile.
Since vehicle depreciation costs are already captured in Central San's
administrative overhead rate noted above, this same IRS guidance sets a "Basis
Reduction Amount" to reduce this rate by $0.26 per mile in order to prevent over -
recovery of these costs. Applying this reduction decreases the applicable mileage
rate to $0.395 per mile3, up from $0.325 per mile in the previous year.
1 U.S. Department of Labor Bureau of Labor Statistics News Release 23 -708 -SAN, released on April 12, 2023,
available at https://www.bls.gov/regions/west/news-release/2023/consumerpriceindex_west_20230412.htm
2 Central San March 2, 2023 Regular Board Meeting, Agenda Item 6.
3 IRS Notice 2022-234, "2022 Standard Mileage Rates", available at https://www.irs.gov/newsroom/irs-issues-standard-
mileage-rates-for-2023-business-use-increases-3-cents-per-mile
June 15, 2023 Regular Board Meeting Agenda Packet - Page 52 of 93
Page 13 of 21
Report Regarding Environmental and Development -Related Fees and Charges
Page 3
June 5, 2023
o The IRS mileage rates above are applicable to calendar year 2023. Based
on publication history, the estimated publication date for 2024 guidance is
late 2023. For the purpose of calculating the fees in this Schedule, staff
assumes no change for future years (dates after December 31, 2023).
• Other Cysts
o Outside Recording/Processing Fees: Certain fees (for example, quitclaim,
annexation, property agreements) include a direct pass-through of any fees
that the District is charged in order to record various documents with related
county or other outside offices and agencies.
FEES WITH ALTERNATIVE COST METHODOLOGIES
The calculations for some fees do not follow the methodology described above. These
alternative methodologies include the following:
Interest Rate — Central San provides various financial assistance agreements to
eligible customers for sewer -related projects, each of which includes an annual
interest charge. The interest rate is determined by calculating the difference (or
"spread") between U.S. Treasury rates for 3 -year and 20 -year Treasury bills ("T-
bills") at the end of the most recent calendar year, adding the quarterly rate
determined by the California State Treasurer for Local Agency Investment Fund
(LAIF) earnings at the end of the same period, plus an additional 0.50% intended
to cover Central San's costs in administering these financing programs4. The
calculated rate is applied to agreements executed during the effective period.
"No Charge" — Consistent with previous Board direction, some services are
provided at no charge, including:
o Application Fee for Installation of an Overflow Protection Device
o Inspection of an Overflow Protection Device installation
o Industrial User Permit application fee
o Industrial User Permit Class III Permit Fee
"Actual Expense" — Some activities are so variable or unique to particular
circumstances that a standardized cost estimate cannot be reasonably determined
in advance. Since the overall cost can differ from project to project based on the
actual level of effort required, the fees for these activities are stated as "Actual
Expense". Examples include property annexations and activity related to research
and surveying.
4 Previously, this rate was calculated using values for U.S. Treasury and California State LAIF rates reported as of
March 31. Due to the availability of data required to calculate this amount, effective with this year's review the basis
period is being adjusted from March back to the previous December.
June 15, 2023 Regular Board Meeting Agenda Packet - Page 53 of 93
Page 14 of 21
Report Regarding Environmental and Development -Related Fees and Charges
Page 4
June 5, 2023
PROPOSED FEES AND CHARGES
For FY 2023-24, staff recommends various adjustments to the Schedule in order to
account for changes in business processes and related operating costs as described
above. A comparison of the current and proposed fees and charges is included as
Attachment 1.
There are 89 fees on the current schedule. Staff recommends increases to 10 items,
decreases to 50, and no change to the remaining 29. The overall median adjustment is
generally +1.3%.
FINANCIAL IMPACT
The fees and charges on this schedule are intended to recover Central San's labor costs,
administrative overhead, and other operating expenses incurred in providing the related
services. The FY 2023-24 District budget projects approximately $2.2 million in Operating
and Non -Operating Revenues for Schedule -related items, consistent with the $2.2 million
budgeted for these items in the FY 2022-23 budget. Although several fee increases are
requested, a lower level of development is anticipated due to uncertainty in the current
economic climate (specifically related to inflation and interest rates) combined with the
impact of other factors on future economic conditions.
SUMMARY
If the proposed revisions to the Schedule are adopted, 10 items will increase, 50 will
decrease, and 29 items will remain the same.
Attached Supporting Document.,
1. Comparison of Current & Proposed Fees & Charges for FY 2023-24
June 15, 2023 Regular Board Meeting Agenda Packet - Page 54 of 93
Page 15 of 21
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2023-24
DRAFT
Fee Category Current Fee Proposed Fee % Change
DEVELOPMENTPLAN REVIEW
Review of new sewer and recycled water plans and related documents; review of plans for
and processing of residential and commercial permit applications; installer reimbursement of
sewer construction costs from subsequent connectors; identification of right-of-way conflicts.
(A-1)
Application Fees:
Basic Application (side sewer work, easement
$173
$170
-1.7%
staking, permit renewal)
Application for new sewer service - new parcel
$357
$352
-1.4%
Application for new sewer service - existing parcel
$258
$255
-1.2%
Commercial Application (for review of plans for a
change in use or expansion of a commercial facility;
$368
$363
-1.4%
includes up to one hour of plan review)
Commercial Application - Each additional hour
$186
$183
-1.6%
Overflow Protection Device Installation (OPD only)
no charge
no charge
no change
Side Sewer Cleanout installation (to facilitate
$25
$25
no change
installation of OPD only; permit not upgradable)
Non -Residential Capacity Fee Installment
$539
$533
°
-1.1/o
Payment Program Application Fee
Residential Capacity Fee Installment Program and
$539
$533
°
-1.1/o
Promissory Note Program Application Fee
(A-2)
Mainline Extensions:
Plan Review (Sewer Service):
Sewer Service Review (Base fee - up to 3
$3,876
$3,825
°
-1.3/°
submittals)
Restart Application (where design concept
previously approved & complies with current Std
$1,871
$1,844
-1.4%
Specs, up to 3 submittals)
Each additional hour
$209
$206
-1.4%
Manhole only (design & plan review)
$1,199
$1,182
-1.4%
Plan Review (Recycled Water):
Recycled Water Review (Base fee - up to 8 hours)
$3,505
$3,457
-1.4%
Each additional hour
$209
$206
-1.4%
Recycled Water Connection only (design & plan
$1,402
$1,382
°
-1.4/0
review)
Right of Way Document Review:
Appurtenant Easements (Base fee - up to 3
$656
°
-1.4/o
hours)$665
Subdivision Map (each)
$614
$605
-1.5%
Separate Instrument (Base Fee)
$790
$779
-1.4%
Each additional hour
$222
$219
-1.4%
Revised.
itine i, 2823
Page 1
June 15, 2023 Regular Board Meeting Agenda Packet - Page 55 of 93
Page 16 of 21
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2023-24
DRAFT
Fee Category Current Fee Proposed Fee IF% Change
(A-3)
Private Pumping System Plan Check:
System Compatibility Review for Pump (up to 2
hours)
$443
$437
-1.4%
Each additional hour
$222
$219
-1.4%
(A-4)
Special Approvals
$423
$419
-0.9%
(A-5)
Annexation Fee (per District Code 6.08.030):
New Annexations
Actual Expense
Actual Expense
no change
Annexation Recovery Fee
$681
$675
-0.9%
(A-6)
Reimbursement Accounts:
Set-up fee
$1,509
$1,487
-1.5%
Transaction fee
$210
$207
-1.4%
(A-7)
Special Studies:
Base fee - up to 4 hours; plus misc. costs
$915
$905
-1.1%
Each additional hour
1 $187 4
$185
-1.1%
(A-8)
Environmental Compliance Reviews:
Environmental Compliance Business Review -
base fee - up to 4 hours; includes plan review,
site visit and inspection time
$1,086
$1,086
0.0%
Each additional hour
$222
$222
0.0%
Grease Variance Review (includes site visit)
$469
$469
0.0%
Environmental Compliance Enforcement Review
and Inspection
$594
$587
-1.2%
Revised: June 2, 2023
June 15, 2023 Regular Board Meeting Agenda Packet - Page 56 of 93
Page 2
Page 17 of 21
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2023-24
DRAFT
Fee Category Current Fee Proposed Fee % Change
CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new sewer and recycled water connections
and other related work on private property (includes TV inspection when appropriate).
Hours of operation, including premium and holiday schedules, are available at:
www. centralsan. orp/pod/hours-directions
(B-1)
Inspections by type:
Mainline base fee
$981
$1,001
2.0%
Mainline per foot (includes in-line manholes or
$15.42
$15.73
2.0%
structures)
New Manhole or structure (e.g. recycled water
$1,153
$1,144
°
-0.8/°
meter)
Overflow Protection Device installation (OPD only)
no charge
no charge
no change
Side Sewer Cleanout installation (to facilitate
$50
no change
installation of OPD only)$50
Side Sewer Installation / Repair per 100 feet:
$267
$265
-0.7%
Single Inspection Charge (e.g. sewer connection;
encroachment verification; side sewer cap on
property; tap and lateral (new or replacement); air
$267
$265
-0.7%
test; reinspection; homeowner preconstruction
inspection)
Recycled water connection cross -testing
$695
$692
-0.4%
Manhole tap; lateral abandonment at main; pipe
bursting; trash enclosure w/o trap; side sewer CIPP
$534
$530
-0.7%
repair; outdoor grease trap only
Manhole Alteration; trash enclosure with trap;
$801
$795
°
-0.7/°
grease interceptor abandonment
Outside pump installation
$1,068
$1,060
-0.7%
Grease / Sand / Oil Interceptor
$1,602
$1,590
-0.7%
(B-2)
Overtime inspection:
First Hour (if responding from off-site) $151 $152
0.7%
Weekend/Holiday - 4 hour minimum $448 $449
0.2%
Each additional hour $99 $99
0.0%
(B-3)
Inspection of non -permitted work; plus avoided $1,202 $1,192
charge(s)
Revised: June 2, 2023
June 15, 2023 Regular Board Meeting Agenda Packet - Page 57 of 93
Page 3
Page 18 of 21
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2023-24
DRAFT
Fee Category
Application of Fee
(B-4)
INSPECTION CHARGES FOR NEW CONNECTIONS (Informational Only)
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction
when a structure's roof is on and the rough plumbing is installed ("Roof and Rough"). Under the new
procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with District
Code).
The changes affect Category (B) Construction Inspection as shown below:
Residential Connections (up to and including
four units) at Roof and Rough: This fee is for
inspection of new residential units connecting to
CCCSD's mainline after the structure's roof is on and
$534 per unit
$530 per unit
-0.7%
the rough plumbing has been installed. This fee
includes: one building connection inspection and one
side sewer inspection (up to 100 feet). Additional
inspections and related fees may be required.
Residential Connections (up to and including
four units) at building foundation: This fee is for
inspection of new residential units connecting to
CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes:
$1,068 per unit
$1,060 per unit
o
-0.7/0
one building connection inspection, one side sewer
inspection (up to 100 feet), and two additional
inspections as required per CCCSD Standard
Specifications. Additional inspections and related
fees may be required.
Commercial/Multiple Residential Connections
(more than four units) at Roof and Rough: This
fee is for inspection of new commercial or multiple
residential units connecting to CCCSD's mainline
after structure's roof is on and the rough plumbing
$534 per unit
$530 per unit
-0.7%
has been installed. This fee includes: one building
connection inspection and one side sewer inspection
(up to 100 feet). Additional inspections and related
fees may be required.
Commercial/Multiple Residential Connections
(more than four units) at building foundation:
This fee is for inspection of new commercial or
multiple residential units connecting to CCCSD's
mainline prior to structure being roofed and rough
plumbing being installed. This fee includes: one
$1,335 per unit
$1,325 per unit
-0.7%
building connection inspection, one side sewer
inspection (up to 100 feet), one pre -construction
meeting, and two additional inspections as required
per CCCSD Standard Specifications. Additional
Revised
imp@ jioR�2yd related fees may be required.
Page 4
June 15, 2023 Regular Board Meeting Agenda Packet - Page 58 of 93
Page 19 of 21
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2023-24
DRAFT
Fee Category Current Fee Proposed Fee % Change
COLLECTION
TV inspection of sewers conducted separate from a construction inspection activity;
verification of sewer location and sewer service connection.
(C-1)
TV Inspection:
Weekday, hourly rate
$300
$298
-0.7%
Minimum Charge (2 hour minimum)
$600
$596
-0.7%
Overtime - First Hour
$210
$213
1.4%
Overtime - Each Additional Hour
$164
$166
1.2%
Overtime - Weekend / Holiday (4 hour minimum)
$702
$711
1.3%
(C-2)
Dye test
$341
$339
-0.6%
(C-3)
Collection system repair
Actual Expense
Actual Expense
no change
(C-4)
lCancelled TV Inspection without prior notice
$567
$563
-0.7%
(C-5)
Sewer locating and marking
$341
$339
-0.6%
•
Establishing right-of-way agreements and resolving conflicts.
(D-1)
Process Quitclaim Deeds
$1,288
$1,267
-1.6%
Process Quitclaim Deed - plat and legal by others
$818
$805
-1.6%
(D-2)
Process Real Property Agreement, License, or
Easement:
Base Fee - Up to 4 hours
$1,269
$1,251
-1.4%
Each Additional Hour
$171
$168
-1.8%
(D-3)
F 9ht-of-way Research / Encroachment Resolution
Actual Expense
Actual Expense
no change
(D-4)
Right of Entry/ Encroachment Permit Fee
Base Fee - Up to 2 hours $465 $457
-1.7%
Each Additional Hour $171 $168
-1.8%
Revised: June 2, 2023
June 15, 2023 Regular Board Meeting Agenda Packet - Page 59 of 93
Page 5
Page 20 of 21
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2023-24
DRAFT
Fee Category Current Fee Proposed Fee 11 % Change
(E) MISCELLANEOUS
District services provided for private sewer projects; interest rates for CCCSD programs;
copying fees.
(E-1)
Engineering - private sewer projects
Actual Expense
Actual Expense
no change
(E-2)
Soil evaluation - private sewer projects
Actual Expense
Actual Expense
no change
(E-3)
Surveying
Actual Expense
Actual Expense
no change
(E-4)
Annual interest rate for CADs and Septic to Sewer
2.61%
3.84%
47.2%
Financing Programs
Multiplier to be applied to Alhambra Valley
Assessment District (AVAD) 2010-11 Parcel
(E-5)
Assessment Amount listed in Ordinance 262 -Exhibit
1.11084
1.11496
0.4%
B to determine AVAD Reimbursement Fee amounts
applicable to connections in FY 2023-24.
Multiplier to be applied to St. Mary's Road
(E-6)
Contractual Assessment District (CAD) 2011-1
1.01136
1.01511
0.4%
Reimbursement Fees listed in Ordinance 279 -Exhibit
B. Applicable to connections in FY 2023-24.
(E-7)
Returned Check / Insufficient Funds Fee
$40 plus
$40 plus
no change
bank fees
bank fees
Up to 10% of
Up to 10% of
unpaid amount
unpaid amount
(E-8)
Delinquent / Late Payment Fee
due plus 1.5% per
due plus 1.5% per
no change
month on unpaid
month on unpaid
balance
balance
(E-9)
Document / Plan Copying Fees:
8 1/2" x 11"; 8 1/2" x 14"; 11" x 17" (per sheet)
$0.20
$0.20
0.0%
24" x 36" Plan (per sheet)
$4.00
$4.00
0.0%
CCCSD Standard Specifications
$25.00
$25.00
0.0%
CCCSD Standard Specifications (Pocket Guide)
$5.00
$5.00
0.0%
Revised: June 2, 2023
June 15, 2023 Regular Board Meeting Agenda Packet - Page 60 of 93
Page 6
Page 21 of 21
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2023-24
DRAFT
Fee Category Current Fee Proposed Fee11 % Change
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure
availability and use of pretreatment processes.
(F-1)
Class I Fees (Base fee plus cost of District's lab
Actual Expense
Actual Expense
no change
analysis)
(F-2)
Class 11 Fees (Base fee plus cost of District's lab
$4,168
$4,168
0.0%
analysis)
(F-3)
Class III Fees (Base fee plus cost of District's lab
no charge
no charge
no change
analysis)
(F-4)
Industrial user permit application fee
no charge
no charge
no change
(F-5)
Special discharge permit application fee (*):
No on-site inspection, no capacity review $385
$385
0.0%
On-site inspection $964
$952
-1.2%
Additional charge for capacity review (Required
$263
$261
o
-0.8/o
for discharges >50 gpm)(G)
SEPTAGE DISPOSAL
Sampling and disposal of septic waste and grease.
(G-1)
Annual permit fee
$1,555
$1,532
-1.5%
(G-2)
Residential septic/toilet waste:
< 2,000 gallons
$40 + $0.15/gal
$40 + $0.15/gal.
no change
> 2,000 gallons
$80 + $0.15/gal
$80 + $0.15/gal.
no change
(G-3)
Restaurant grease waste:
< 2,000 gallons $40 + $0.03/gal
$40 + $0.03/gal.
no change
> 2,000 gallons $80 + $0.03/gal
$80 + $0.03/gal.
no change
(*) Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(**) Other approved waste will be charged at the residential septic and portable toilet waste rate unless
actual strength characteristics are provided.
Revised: June 2, 2023
June 15, 2023 Regular Board Meeting Agenda Packet - Page 61 of 93
Page 7