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HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 05-17-23Page 2 of 8 110ENTRAL SAN MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE MINUTES Wednesday, May 17, 2023 9:00 a.m. Committee: Chair Tad Pilecki Member Florence Wedington BOARD OF DIRECTORS: BARBARA D.HOCKETT President MARIAHN LAURITZEN President Pro Tent MICHAEL R. MCGILL TAD J PILECKI FLORENCE T WEDINGTON PHONE: (925) 228-9500 FAX- (925) 372-0192 www.centralsan.org Guests: Brian Danley, Mt. View Sanitary District, Board President (left after Item 4.d.) Chris Elliott, Mt. View Sanitary District, District Engineer Lilia Corona, Mt. View Sanitary District, General Manager (left after Item 4.a.) Stacey Ambrose, Mt. View Sanitary District Deputy, General Manager (left after Item 4.a.) Staff. - Roger S. Bailey, General Manager (arrived during Item 3.a.) Katie Young, Secretary of the District Phil Leiber, Deputy General Manager Danea Gemmell, Planning & Development Services Division Manager Emily Barnett, Communications and Government Relations Manager (arrived during Item 3.a., left after Item 3. c.) Lori Schectel, Environmental and Regulatory Compliance Division Manager Melody LaBella, Program Manager Nitin Goel,Operations Optimization Manager MaryLou Esparza, Laboratory Program Administrator Dan Frost, Senior Engineer (left after Item 3.b.) Dana Lawson, Senior Engineer (left after Item 3.c.) Rita Cheng, Senior Engineer Amanda Cauble, Assoiate Engineer Kim Stahl, Development Services Supervisor (left after Item 4.b.) Russ Leavitt, Engineering Assistant III Khang Nguyen, Assistant Engineer (left after Item 3.d.) June 1, 2023 Regular Board Meeting Agenda Packet - Page 153 of 168 Page 3 of 8 Real Estate, Environmental & Planning Committee Minutes May 17, 2023 Page 2 Call Meetina to Order Chair Pilecki called the meeting to order at 9:01 a.m. 2. Public Comments None. Chair Pilecki advised that upon conclusion of Item 3. a., Item 3.c. and 4.d. would be heard before following the rest of the items. 3. Items for Committee Recommendation to Board a. Review draft Position Paper to conduct a Public Hearing to consider declaring a portion of Central San land located at 1250 Springbrook Road, Walnut Creek, CA 94596 (APN: 177-270-030) as currently un-needed and authorize staff to lease a portion of the land Ms. Lawson reviewed the draft Position Paper included in the agenda materials. It was noted that the lease amount for this land is doubling and will almost triple by term end. The Committee Members had no questions and recommended conducting a public hearing. COMMITTEE ACTION: Reviewed and recommended holding a public hearing. Upon conclusion of this item, the Committee moved to Item 3.c. b. Review draft Position Paper to authorize the General Manager to execute: 1) Four new as -needed professional engineering services agreements, each for a five-year term with: • Black & Veatch Corporation, in an amount not to exceed $800,000; • Brown and Caldwell, in an amount not to exceed $500,000; • Hazen & Sawyer D.P.C., in an amount not to exceed $700,000; • HDR Inc. in an amount not to exceed $1,800,000; and 2) Three amendments to increase existing as -needed professional engineering services agreements with: • Carollo Engineers, Inc. for an increase in the amount of $500,000 for a total agreement amount not to exceed $700,000; June 1, 2023 Regular Board Meeting Agenda Packet - Page 154 of 168 Page 4 of 8 Real Estate, Environmental & Planning Committee Minutes May 17, 2023 Page 3 West Yost Associates for an increase in the amount of $850,000 for a total agreement amount not to exceed $1,450,000; Woodard & Curran, Inc. for an increase in the amount of $600,000 for a total agreement amount not to exceed $1,200,000; and 3) Find these agreements are exempt from the California Environmental Quality Act (CEQA) This item was heard immediately following Item 4.d. Ms. Gemmell reviewed the draft Position Paper included in the agenda materials. She noted that previous agreements were for three-year terms. In the proposed agreements, staff believes five-year terms are more appropriate. Member Wedington inquired how staff plans to handle who would be awarded the work if consultants have similarly qualified competencies. Mr. Goel advised that after consulting with the District's Purchasing Manager, a task order will be issued and utilize consultant availability and strength in experience to determine who receives the work. Mr. Bailey advised that should all consultants have comparable levels of expertise; staff intends to spread the work amongst all consultants. There was a discussion regarding a consultant who had previous issues with the District, and it was determined those issues have been resolved. Chair Pilecki stated that if staff continues to see repetitive ongoing work occurring, he is an advocate to hire more staff in-house. COMMITTEE ACTION: Recommended Board approval. Upon conclusion of this item, the Committee moved to Item 3.d. C. Review draft Position Paper to adopt a Resolution authorizing 1) execution of a real property agreement for property located at 650 La Casa Via in Walnut Creek and; 2) authorizing staff to record documents with the Contra Costa County Clerk -Recorder's Office This item was heard immediately following Item 3. a. Ms. Lawson reviewed the draft Position Paper included in the agenda materials and answered minimal questions from the Committee Members. Chair Pilecki requested the information regarding the perpendicular crossing be included in the Position Paper. June 1, 2023 Regular Board Meeting Agenda Packet - Page 155 of 168 Page 5 of 8 Real Estate, Environmental & Planning Committee Minutes May 17, 2023 Page 4 COMMITTEE ACTION: Recommended Board approval. Upon conclusion of this item, the Committee moved to Item 4.d. d. Review draft Position Paper to authorize the General Manager to amend a professional consulting services agreement in an amount of $116,000 with Zentner Planning and Ecology, increasing the agreement cost ceiling to $268,000 for long-term outfall programmatic permitting support and as -needed biological services This item was heard immediately following Item 3.b. Ms. Cheng reviewed the draft Position Paper and a brief background included in the agenda materials. In response to a question posed by Chair Pilecki regarding the definition of "long-term agreement", Ms. Cheng advised that staff is still in negotiations for the terms, but the goal would be to cover at least two future projects. Chair Pilecki stated that if the permit covers 20 years then the cost is justified, but if only for 10 years, it does not make sense. He requested the definition of "long-term" be included in the Position Paper. It was noted that completing this permit process will make future applications easier. COMMITTEE ACTION: Recommended Board approval. 4. Other Agenda Items a. Receive Quarterly Development Report Ms. Gemmell reviewed the graphs included in the agenda materials. There was a discussion regarding the turnaround times of permits. Member Wedington inquired about outreach and the ability to provide information on the process. Ms. Stahl advised that when customers call the permit counter and they are provided with the submittal requirements. Chair Pilecki requested a future item regarding an update on the new permitting system. COMMITTEE ACTION: Received the report. b. Receive the Regional Housing Needs Allocation (RHNA) Plan for Central San June 1, 2023 Regular Board Meeting Agenda Packet - Page 156 of 168 Page 6 of 8 Real Estate, Environmental & Planning Committee Minutes May 17, 2023 Page 5 Ms. Gemmell reviewed the RHNA numbers for the next eight to ten years included in the agenda materials. Chair Pilecki noted that Central San could see up to 3,000 new housing units per year to meet the goals. There was a discussion regarding the need for effective staffing to cover the future development. Chair Pilecki requested a future item for the Board reflecting the effects on staff. COMMITTEE ACTION: Received the update. C. Receive update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) Ms. Schectel reviewed the memorandum included in the agenda materials regarding the following information: Air.- The air district has hired an Executive Officer and BACWA provided comments regarding the allocation of staffing for air permitting. Per -and Polyfluoroalkyl substances (PFAS): Phase 2 of the study to investigate sources of PFAS in the sewer sheds, including Central San, has been completed. The scientists at the San Francisco Estuary Institute are reviewing the preliminary data from the contract laboratory. Overall, there appears to be a significant presence of PFAS precursors generally in sewer shed samples. The San Francisco Estuary Institute (SFEI) will present some of the preliminary data at the BACWA annual meeting, and staff will provide an update to this committee when there is finalized data and more information to provide. Nutrients: BACWA is continuing to negotiate the third Regional Nutrient Watershed Permit with Regional Waterboard staff. BACWA continues to hold regular meetings of the BACWA Nutrient Strategy Team. BACWA Executive Director Lorien Fono presented to Regional Waterboard staff on load reductions that will take place in San Francisco Bay. COMMITTEE ACTION: Received the update. At the conclusion of this item, the next order of business was Item 5. d. Discussion of the pending Local Agency Formation Commission (LAFCO) Municipal Services Review (MSR) that may raise the prospect of a merger between Central San and Mt. View Sanitary District (MVSD) and the need for a study on this issue This item was heard immediately following Item 3.c. June 1, 2023 Regular Board Meeting Agenda Packet - Page 157 of 168 Page 7 of 8 Real Estate, Environmental & Planning Committee Minutes May 17, 2023 Page 6 Mr. Leiber reviewed the memorandum in the agenda materials. Staff believes participating in and funding the study assessing the benefits and implications involved in a potential merger between MVSD and Central San would be of value. Staff has met with MVSD's General Manager and will continue to work together to select a consultant. Chair Pilecki advised that at his recent attendance to a LAFCO meeting, it was noted that the MSR would not be completed until October 2023. Understanding the desire to wait for the MSR, his preference would be to set parameters and solicit for proposals in order to be ready to go when the MSR was completed. Ms. Corona appreciated the invitation to the Committee and requested a Memorandum of Understanding be completed before proceeding further, but would be comfortable working in parallel with the consultant selection process as long as there is room in the agreement when the recommendations from the MSR feasibility study are completed. Mr. Bailey advised that Central San could work in parallel and structure an agreement with a consultant to add an addendum in that the agreement for items not included in the MSR. COMMITTEE ACTION: Received the information and provided input to staff. At the conclusion of this item, the next order of business heard was Item 3.b. 5. Announcements This Item was heard immediately following Item 4.c. None. 6. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items The following items were requested by the Committee: • A report/update on the new online permitting process. • Update to the Board regarding the effects on staff regarding the RHNA plan. COMMITTEE ACTION: Received the list and provided input to staff. June 1, 2023 Regular Board Meeting Agenda Packet - Page 158 of 168 Page 8 of 8 Real Estate, Environmental & Planning Committee Minutes May 17, 2023 Page 7 7. Future scheduled meeti Wednesday, June 21, 2023 at 9:00 a.m. Wednesday, July 19, 2023 at 9:00 a.m. Wednesday, August 23, 2023 at 9:00 a.m. 8. Adjournment — at 10:05 a.m. June 1, 2023 Regular Board Meeting Agenda Packet - Page 159 of 168