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HomeMy WebLinkAbout04.c. Biennial Review of Board Policies BP 032 - Reimbursement of Toastmaster Dues and BP 043 - Buffer Property ManagementPage 1 of 4 Item 4.c. F__1_448�411C_S0 June 6, 2023 TO: ADMINISTRATION COMMITTEE FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: CONDUCT BIENNIAL REVIEW OF THE FOLLOWING BOARD POLICIES: • BP 032 - REIMBURSEMENT OF TOASTMASTER DUES • BP 043 - BUFFER PROPERTY MANAGEMENT Attached are copies of the above referenced Board Policies, which are being presented to the Committee for biennial review. Staff has no recommended changes to these existing policies. If the Committee concurs, the policies will remain as is and will be reviewed again in two years. However, if the Committee recommends changes, the policy will be brought to the full Board for consideration of any proposed revisions. Strategic Plan Tie -In GOAL ONE: Customer and Community Strategy 1— Deliver high -quality customer service GOAL FOUR: Governance and Fiscal Responsibility Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 2 - Encourage and facilitate public participation, Strategy 3 - Maintain financial stability and sustainability GOAL SEVEN: Innovation and Agility Strategy 2 - Implement organization -wide optimization, Strategy 3 - Be adaptable, resilient and responsive ATTACHMENTS: 1. BP 032 - Reimbursement of Toastmaster Dues 2. BP 043 - Buffer Property Management June 6, 2023 Regular ADM IN Committee Meeting Agenda Packet - Page 27 of 32 Page 2 of 4 Number: BP 032 Authority: Board of Directors Effective: August 17, 2017 Revised: August 15, 2019 Reviewed: June 6, 2023 Initiating Dept./Div.: Administration BOARD POLICY REIMBURSEMENT OF TOASTMASTER DUES PURPOSE To establish a policy to reimburse employees for Toastmaster dues. POLICY The Board of Directors wishes to continue the practice of reimbursing District employees for Toastmaster membership dues to improve public speaking training and leadership skills of its employees. [Original Retained by the Secretary of the District] June 6, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 28 of 32 Page 3 of 4 Number: BP 043 Authority: Board of Directors Effective: April 15, 2021 Revised: Reviewed: June 6, 2023 Initiating Dept./Div.: Engineering/Planning & Development BOARD POLICY BUFFER PROPERTY MANAGEMENT PURPOSE To provide guidance for management of Central San's buffer properties for prospective and existing tenants. This policy is for buffer properties that are located between the treatment plant and the surrounding properties not owned by Central San. Leasing criteria and prioritization will be utilized for any unneeded buffer property that is proposed for lease to others. POLICY It is Central San's policy to obtain and manage buffer property around the treatment plant to avoid incompatible land uses with Central San and surrounding properties, and minimize disturbances such as noise and odor, to the community. In applying this policy, Central San shall review all District -owned property, every five years at a minimum, to determine the need and use thereof, including if the inventory is best served as a source of lease revenue. Central San will maintain a priority for its own use to operate and maintain the sanitary sewer system and wastewater treatment and disposal facilities. Central San will then prioritize prospective projects interested in leasing a buffer property that enhances Central San's vision, mission, and purpose over those projects that do not relate to wastewater. The Board of Directors can modify this policy on a case -by -case basis. LEASING CRITERIA For leasing the unneeded real property, Central San will comply with Health and Safety Code §6514.1. The following factors will be taken into consideration when evaluating new lease proposals for buffer properties. Land use must be compatible with Central San's and surrounding property owner's land use. (All leases shall include clauses allowing Central San to request termination, if the Board declares property is needed for public use.) 2. Adherence to all applicable laws, rules, regulations, and permits. June 6, 2023 Regular ADM IN Committee Meeting Agenda Packet - Page 29 of 32 Page 4 of 4 Number: BP 043 BUFFER PROPERTY MANAGEMENT Page 2 of 2 3. Market lease rates or a comparable public benefit shall be charged to provide additional revenue to Central San and its ratepayers. 4. Other Public Agencies, then non -profits needs shall be given priority for temporary uses over private entities. 5. Public and surrounding property owner's acceptability and aesthetics. 6. Avoid potential for adverse environmental impacts, such as hazardous material spills or traffic congestion. 7. Financial stability to pay rent timely and address needed environmental cleanup, infrastructure, or necessary improvements. 8. Housekeeping performance of existing tenants. 9. Lease terms shall be up to 10 years and all terms of Health and Safety Code §6514.1 shall be met. 10. References and background checks. [Original retained by the Secretary of the District] June 6, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 30 of 32