HomeMy WebLinkAbout04.c. Biennial Review of Board Policies BP 032 - Reimbursement of Toastmaster Dues and BP 043 - Buffer Property ManagementPage 1 of 4
Item 4.c.
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June 6, 2023
TO: ADMINISTRATION COMMITTEE
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: CONDUCT BIENNIAL REVIEW OF THE FOLLOWING BOARD POLICIES:
• BP 032 - REIMBURSEMENT OF TOASTMASTER DUES
• BP 043 - BUFFER PROPERTY MANAGEMENT
Attached are copies of the above referenced Board Policies, which are being presented to the Committee
for biennial review.
Staff has no recommended changes to these existing policies. If the Committee concurs, the policies will
remain as is and will be reviewed again in two years. However, if the Committee recommends changes,
the policy will be brought to the full Board for consideration of any proposed revisions.
Strategic Plan Tie -In
GOAL ONE: Customer and Community
Strategy 1— Deliver high -quality customer service
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 2 - Encourage and facilitate
public participation, Strategy 3 - Maintain financial stability and sustainability
GOAL SEVEN: Innovation and Agility
Strategy 2 - Implement organization -wide optimization, Strategy 3 - Be adaptable, resilient and responsive
ATTACHMENTS:
1. BP 032 - Reimbursement of Toastmaster Dues
2. BP 043 - Buffer Property Management
June 6, 2023 Regular ADM IN Committee Meeting Agenda Packet - Page 27 of 32
Page 2 of 4
Number: BP 032
Authority: Board of Directors
Effective: August 17, 2017
Revised: August 15, 2019
Reviewed: June 6, 2023
Initiating Dept./Div.: Administration
BOARD POLICY
REIMBURSEMENT OF TOASTMASTER DUES
PURPOSE
To establish a policy to reimburse employees for Toastmaster dues.
POLICY
The Board of Directors wishes to continue the practice of reimbursing District
employees for Toastmaster membership dues to improve public speaking training and
leadership skills of its employees.
[Original Retained by the Secretary of the District]
June 6, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 28 of 32
Page 3 of 4
Number: BP 043
Authority: Board of Directors
Effective: April 15, 2021
Revised:
Reviewed: June 6, 2023
Initiating Dept./Div.: Engineering/Planning & Development
BOARD POLICY
BUFFER PROPERTY MANAGEMENT
PURPOSE
To provide guidance for management of Central San's buffer properties for prospective and
existing tenants. This policy is for buffer properties that are located between the treatment
plant and the surrounding properties not owned by Central San. Leasing criteria and
prioritization will be utilized for any unneeded buffer property that is proposed for lease to
others.
POLICY
It is Central San's policy to obtain and manage buffer property around the treatment plant to
avoid incompatible land uses with Central San and surrounding properties, and minimize
disturbances such as noise and odor, to the community. In applying this policy, Central San
shall review all District -owned property, every five years at a minimum, to determine the need
and use thereof, including if the inventory is best served as a source of lease revenue.
Central San will maintain a priority for its own use to operate and maintain the sanitary sewer
system and wastewater treatment and disposal facilities. Central San will then prioritize
prospective projects interested in leasing a buffer property that enhances Central San's vision,
mission, and purpose over those projects that do not relate to wastewater. The Board of
Directors can modify this policy on a case -by -case basis.
LEASING CRITERIA
For leasing the unneeded real property, Central San will comply with Health and Safety Code
§6514.1. The following factors will be taken into consideration when evaluating new lease
proposals for buffer properties.
Land use must be compatible with Central San's and surrounding property owner's
land use. (All leases shall include clauses allowing Central San to request
termination, if the Board declares property is needed for public use.)
2. Adherence to all applicable laws, rules, regulations, and permits.
June 6, 2023 Regular ADM IN Committee Meeting Agenda Packet - Page 29 of 32
Page 4 of 4
Number: BP 043
BUFFER PROPERTY MANAGEMENT
Page 2 of 2
3. Market lease rates or a comparable public benefit shall be charged to provide
additional revenue to Central San and its ratepayers.
4. Other Public Agencies, then non -profits needs shall be given priority for temporary
uses over private entities.
5. Public and surrounding property owner's acceptability and aesthetics.
6. Avoid potential for adverse environmental impacts, such as hazardous material spills
or traffic congestion.
7. Financial stability to pay rent timely and address needed environmental cleanup,
infrastructure, or necessary improvements.
8. Housekeeping performance of existing tenants.
9. Lease terms shall be up to 10 years and all terms of Health and Safety Code §6514.1
shall be met.
10. References and background checks.
[Original retained by the Secretary of the District]
June 6, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 30 of 32