HomeMy WebLinkAbout14.a. Committee Minutes - Administration 05-02-2023 Page 1 of 4
Item 14.a.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
May 18, 2023
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: MAY2, 2023 -ADMINISTRATION COMMITTEE - CHAIR LAURITZEN AND
MEMBER MCGILL
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. 05-02-23 Administration Committee Minutes
May 18, 2023 Regular Board Meeting Agenda Packet- Page 430 of 480
Page 2 of 4
_-4r16), CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-4392
BOARD OF DIRECTORS:
REGULAR MEETING OF THE RARBARA°.H°CKETT
President
CENTRAL CONTRA COSTA MARIAHN LAURITZEN
SANITARY DISTRICT President Pro Tent
ADMINISTRATION COMMITTEE MICHAELR.MCGILL
TAD J.PILECKt
FLORENCE T. WEDINGTON
MINUTES
PHONE: (925)228-9500
Tuesday, May 2, 2023 FAX.- (925)372-0192
9:30 a.m. www.eentralsan.org
Committee:
Chair Mariah Lauritzen
Member Mike McGill
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Philip Leiber, Deputy General Manager
Edgar Lopez, Provisional Director of Engineering and Techinical Services
Benjamin Johnson, Internal Auditor
Charles Mallory, Information Technology Manager
Teji O'Malley, Human Resources and Organizational Development Manager
Shari Deutsch, Risk Management Administrator (left during Item 4.d.)
Christina Gee, Management Analyst
Stacey Durocher, Administrative Services Assistant
1. Call Meeting to Order
Chair Lauritzen called the meeting to order at 9.37 a.m.
2. Public Comments
None.
3. Items for Committee Recommendation to Board
a. Review draft Position Paper to approve salary adjustment for Land
Surveyor classification from S76 ($5,241 .48 - $6,347.15 bi-weekly to S79
($5,628 — 6,804.50 bi-weekly) which is equivalent to a 7.2 percent
increase
May 18, 2023 Regular Board Meeting Agenda Packet- Page 431 of 480
Page 3 of 4
Administration Committee Minutes
May 2, 2023
Page 2
Ms. O'Malley reviewed the draft Position Paper included in the agenda
materials and advised that the Land Surveyor position requires a license
and has the same requirements as an entry-level Engineer/Associate
Engineer, therefore should be compensated at the same rate. Staff
recommends a 7.2 percent increase to be equivalent to an Associate
Engineer.
COMMITTEE ACTION: Recommended Board approval.
4. Other Items
a. Receive biennial update on Emergency Management and Continuity of
Operations programs
Ms. Deutsch reviewed the presentation included in the agenda materials.
Member McGill requested a flow chart be included on Slide 12 (included in
the agenda materials).
It was suggested with three newer Board Members to conduct a training
on the Board's role in an emergency management.
In regard to a question posed by Member McGill regarding the potential
for an internal audit on the emergency management function, Mr. Johnson
advised that the process would be considered in the risk assessment
overview, and, then if considered a high risk, an audit could be performed
as part of next year's audit plan. Mr. Leiber noted that Internal Audit has
also partnered with outside specialists in conducting audits of specialized
areas and that this would also be a possibility.
COMMITTEE ACTION: Provided input to staff and received the update.
b. Receive Strategic Plan Trackers for the third quarter of FY 2022-23
Ms. Gee reviewed the Strategic Plan Trackers included in the agenda
materials.
The Committee had no questions.
COMMITTEE ACTION: Received the update.
C. Receive recap of Central San's 2023 Externship Program
Ms. Gee reviewed the presentation included in the agenda materials.
The Committee Members commended staff on the hard work and a well-
coordinated program.
May 18, 2023 Regular Board Meeting Agenda Packet- Page 432 of 480
Page 4 of 4
Administration Committee Minutes
May 2, 2023
Page 3
COMMITTEE ACTION: Received the report.
d. Receive recap of the Central San Academy 2023 session
Ms. Gee reviewed the presentation included in the agenda materials.
Member McGill requested information on the 2024 Academy dates be
provided as soon as possible.
COMMITTEE ACTION: Received the report.
5. Announcements
Mr. Bailey announced that he would be attending the Global Water
Summit in Berlin, Germany on Friday, May 5 and will return May 11.
6. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list and provided input to staff.
7. Future Scheduled Meetings
Tuesday, June 6, 2023 at 9:30 a.m.
Tuesday, July 11, 2023 at 9.30 a.m.
Tuesday, August 1, 2023 at 9:30 a.m.
8. Adjournment — at 10.37 a.m.
May 18, 2023 Regular Board Meeting Agenda Packet- Page 433 of 480