HomeMy WebLinkAbout03.a. Fiscal Year 2023-24 Capital Improvement Budget (CIB) and Ten-Year Capital Improvement Plan (CIP)Page 1 of 8
Item 3.a.
F__1_448�411C_S0
May 8, 2023
TO: ENGINEERING AND OPERATIONS COMMITTEE
FROM: EDGAR J. LOPEZ, PROVISIONAL DIRECTOR OF ENGINEERING AND
TECHNICAL SERVICES
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: REVIEW PROPOSED FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT
BUDGET (Cl B)AND TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP)
Staff will present a summary of the proposed Fiscal Year 2023-24 CI B and 2023 Ten -Year Cl P for review
and discussion.
Strateaic Plan re -In
GOAL ONE: Customer and Community
Strategy 1— Deliver high -quality customer service, Strategy 3 - Build neighborhood and industry relations
GOAL TWO: Environmental Stewardship
Strategy 1 - Achieve compliance in all regulations
GOAL FOUR: Governance and Fiscal Responsibility
Strategy 1 - Promote and uphold ethical behavior, openness, and accessibility, Strategy 3 - Maintain financial stability
and sustainability
GOAL FIVE: Safety and Security
Strategy 1 - Reduce and eliminate risks of injury or illness, Strategy 2 - Protect Personnel and assets from threats and
emergencies, Strategy 3 - Understand and reduce impacts of cybersecurity attacks
GOAL SIX: Infrastructure Reliability
Strategy 1 - Manage assets optimally, Strategy 2 - Execute long-term capital renewal and replacement program
GOAL SEVEN: Innovation and Agility
Strategy 1 - Leverage data analytics to become a more efficient utility
ATTACHMENTS:
1. Presentation
May 8, 2023 EOPS Regular Committee Meeting Agenda Packet - Page 3 of 25
Page 2 of 8
Fiscal Year (FY) 2022-23
Major Accomplishments
Regulatory and Safety
Re -bid the Solids Handling Facility Improvements, Phase (Ph.) 1A
with new air pollution control equipment, seismic modifications and
other needed improvements at the Solids Conditioning Building.
Sewer Infrastructure Replacement
Replaced or rehabilitated up to 7 miles of public sewers in the
service area, public streets, and backyard easements.
Treatment Plant Infrastructure Replacement
Completed the Pump Station Upgrades, Ph. 1 in Orinda and
Moraga.
Continuing construction of the Filter Plant and Clearwell
Improvements, Ph. 1Afor reliable recycled water storage and
electrical improvements.
Continuing construction of the Influent Pump Electrical
Improvements and Electric Blower Improvements.
Started construction of the Pump Station Upgrades, Ph. 2 (A & B)
for new stations at Maltby and Fairview, and renovation of Martinez.
May 8, 2023 EOPS Regular Committee Meeting Agenda Packet - Page 4 of 25 1
Page 3 of 8
CIB and Project Prioritization
Key Asset Replacement
Consistent with Asset Management Program
Improves Reliability and System Performance
Increases Capacity to Meet Projected Build -out
Improves Facility -Wide Resiliency
T•
i
Driven or complies with Regulatory Requirements or Mandates
i
Impacts or needed improvements to continue Regulatory
Required for Safe & Reliable Operations
Reduces Potential Health or Safety Hazards
Optimizes Capital or Operations and Maintenance Costs t. [
Increases Sustainable Use of Natural or Existing Resources
Reduces Social and or Environmental Impacts
Supports Timely Adoption of Technology Improvements 1
Meets Commitment with Outside Agency or Existing Contract + t•'
Implements Board of Directors' Policy/Priority
Impacts Phasing or Implementation Schedule j
May 8, 2023 EOPS Regular Committee Meeting Agenda Packet - Page 5 of 25 2
Page 4 of 8
Major Projects Summary for Next FY:
TREATMENT PLANT
• Solids Handling Facility Improvements, Ph. IA (Construction)
• Steam Renovations, Ph. I (Design/Construction)
• UV Disinfection Replacement & Hydraulic Improvements (Design)
• Aeration Basins Diffuser Replacement (Ph. I Construction)
GENERALIMPROVEMENTS
• Technology Strategic Plan
• Permit Counter Software and Information Technology Development
• Vehicle Replacement and Equipment Acquisition (Purchases)
• Electric Charging Stations (CSO and TP)
RECYCLED WATER
• Filter Plant and Clearwell Improvements, Ph. IA (Construction)
• Filter Plant and Clearwell Improvements, Ph. I B (Electrical Design)
Closing Projects in FY 2022-23
COLLECTION
SYSTEM
Sewer Renovation Projects:
Design:
• Downtown Walnut Creek —
Locust
Construction:
• Walnut Creek, Ph. 16
Pleasant Hill, Ph.2
South Orinda, Ph. 9
Lafayette, Ph. 15
Martinez, Ph.7
Pump Stations (Construction):
San Ramon Electrical Upgrades
Ph. 2: Martinez/Fairview/Maltby
Collection System Planning, District Project (DP) 8419
Pump Station Upgrades, Ph. 1, DP 8436
Pumping Station Equipment & Piping Replacement Phase 2, DP 8442
Maintenance Access Cover Modifications, DP 8448
North Orinda Sewer Renovation, Phase 8, DP 8463
Walnut Creek Sewer Renovation, Phase 15, DP 8465
Cured -In -Place Pipe Blanket Contract, DP 100005
Treatment Plant Planning, DP 7363 (Re -occurring in FY 2023)
Treatment Plant Safety Enhancement, Ph. 5, DP 7364
Condition Assessment of Buried Pipelines, DP 7371 (Postponed)
Outfall Monitoring Improvements, DP 100018
Capital Legal Services, DP 8230 (Re -occurring in FY 2023)
IT Development FY 2016-25, DP 8240 (Re -occurring in FY 2023)
May 8, 2023 EOPS Regular Committee Meeting Agenda Packet - Page 6 of 25 3
Page 5 of 8
New Projects in FY 2023-24
by Program
Collection System:
Collection System Planning 2023+ ($2 M Total), 10-year
project
Pumping Station Equipment & Piping Replacement 2023+
($2 M Total), 10-year project
Maintenance Access Cover Modifications 2023+ ($3.55 M),
10-year project
Pumping Station SCADA & PLC Upgrades ($2.15 M)
M = million
New Projects in FY 2023-24
by Program Continued
Treatment Plant:
Treatment Plant Planning 2023+ ($2.5 M Total), 10-year
project
Plant Control System Input/Output Replacement, Ph. 3
($2.8 M)
General Improvements:
Capital Legal Services 2023+ ($.25 M Total), 10-year project
IT Development 2023+ ($5.54 M Total), 10-year project
NetZero Study ($.20 M Total)
M = million
May 8, 2023 EOPS Regular Committee Meeting Agenda Packet - Page 7 of 25 4
Page 6 of 8
CIB Modifications - Carry -Forward Changes
The following total estimated project budgets were modified:
D•
7348
Budget . Date
$39,518,687
$27,518,687
r
$12 M moved to future years due to timeline changes.
7341
2,550,000
2,150,000
Project delayed and being managed by Flood Control District.
7357
1,421,000
521,000
Project downsized and awaiting IT Strategic Plan outcome.
7370
4,405,000
3,605,000
Procurement delays and budget moved to other projects or
future.
100001
1 1,800,000
1,300,000
Spending projections and timeline updated.
100010
1,250,000
250,000
Project delivery under evaluation.
100014
1,500,000
800,000
Spending projections and timeline updated.
100030
6,700,000
5,700,000
Scope downsized and changed.
100034
500,000
0
Program to start FY 2023.
100035
1,000,000
800,000
Spending projections updated.
7366
930,000
1 530,000
iSpending projections updated.
100036
200,000
1 100,000
ISpending projections updated.
Total
$61,774,687
$43,274,687
$18.5 M decrease in carry -forward budget, not including
closed project savings.
May 8, 2023 EOPS Regular Committee Meeting Agenda Packet - Page 8 of 25 5
Page 7 of 8
May 8, 2023 EOPS Regular Committee Meeting Agenda Packet - Page 9 of 25
Page 8 of 8
May 8, 2023 EOPS Regular Committee Meeting Agenda Packet - Page 10 of 25