The URL can be used to link to this page

Home My WebLink About04.a. Biennial Update on Emergency Management and Continuity of Operations ProgramsPage 1 of 12 Item 4.a. F--1-448�411C-S0 May 2, 2023 TO: ADMINISTRATION COMMITTEE FROM: SHARI DEUTSCH, RISK MANAGEMENT ADMINISTRATOR REVIEWED BY: PHI LIP R. LEI BER, DEPUTY GENERAL MANAGER ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE BIENNIAL UPDATE ON EMERGENCY MANAGEMENT AND CONTINUITYOF OPERATIONS PROGRAMS Attached is the Emergency Management Program presentation. Strategic Plan Tie -In GOAL FIVE: Safety and Security Strategy 1 - Reduce and eliminate risks of injury or illness ATTACHMENTS: 1. Presentation May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 5 of 84 Page 2 of 12 1 Program Overview Emergency Management Lifecycle Mitigation l. Miti p g i • Nre[Jareuness • Response - .-„ Continuity -_ • Recovery e Continuity t 2 May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 6 of 84 1 Page 3 of 12 Emergency Management Lifecycle - Definitions 1 Recovery Mitigation Actions taken after an Efforts to reduce the emergency to restore and effects or risks associated > resume normal operations with hazards. Continuity -` 19 Response ^ Actions taken during an Actions taken prior to an emergency to save lives, emergency to facilitate property, and the response and promote environment. readiness. Continuity Actions taken to prevent disruption to Mission -Essential Functions. This influences all fours phases of emergency management. 3 Emergency Management Lifecycle - Components Recovery: Mitigation: • Cost Recovery (FEMA, " • Hazard Mitigation Plan 1 CaIOES) Master Plans • Permanent Repairs Aa ICapital Projects • Multi -Agency CoordinationAW , Continuity - Response: • Plans: EAP, EOP Policies/Authority • Crisis Communications Capability Assessment • Coordination • Plans: EAP, EOP • Emergency Protective Training Measures Supplies/Equip. • Documentation Continuity: • Supplies / Equip Continuity of Ops Plan • Supplies / Equip. 4 May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 7 of 84 2 Page 4 of 12 Presentation Topics Spring Mitigation Preparedness Fall Response Recovery Continuity 5 MITIGATIQN L / b m ,� I CENTRALSAN May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 8 of 84 3 Page 5 of 12 7 Hazard Mitigation Plan CCCSD partners with over 30 other agencies to develop a Multi -jurisdictional Plan 5 Year update is overdue, we submitted our Intent to Participate letter to County Public Works (lead agency) in 2021. Waiting on County to secure grant funding and placing contract with consultant Approved plan is a pre -requisite for grant applications under FEMA's Hazard Mitigation Grant Program (HMGP) and the new Building Resilient Infrastructure and Communities (BRIC) program. Enterprise Risk: Plans 12. Natural Disaster Risk e lntlally prepared: ]/3P,]fIfIL9 ""d update: s/1/]D2 Npdatedby: Paul set: 0 Mitigation etegic Plen GDeI I5 Infrutmrture Risk Owner(sj orot Operations Risk Team Ale -1, N ell. Edge. Shad, C-1- Mig tiation Pia. nine te4 Rnkagesamong Emergency A ..Pl-(SD13), crisis Communication )addressing root cause, Plena Emergency opemtlons plan,IMel dM ,vton Plen, contin.lty Plen, operational reducing severity or or department plans iP P, csppetc.) probabil ityo risk, or Makesure plansare regularly updated iW-mgportions) preps ring for risk event) velopa plantoserve/supportzone lcus[omerswiM nooMerconnMion options. ning pmgrem (E-, coop) end coordlnatlon wth county/state oEs B of potablewater results In loss of wgen. Need[ denfityandtestmetM1odstowoek 5rand tM1iz. also use generators, go to PCE if power not down. conslder options m malntaln reryded water 71 fir "' m aster list of emergent', mntingenry, antl response plans, ID person responsible NPte: biggest wncern from an EQis damageto Solids Bldg before Me 2022 retrofitting Cost to Mitigate St, ff—e a n d matenais to exerose plans, a d ditIona l antl ongoing tralning, developmentan Re .—,Needed Critical path Items ConsideralternativestP serve zoneIwstomers asswpe/impacts of disaster dictate. MRlgetion et[M1e time of tlamagei to fM the pipe, notto develop or activate an alternate ERM team reviews strategic risks twice per year: Considers the impact of mitigations since last review, Updates risk scores, Evaluates results, then incorporates risk reduction needs into strategic plan. s P May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 9 of 84 4 Page 6 of 12 d Elements of Preparedness Policies / Authority + Plans + Training + Supplies & Eauibment = Organizational Capability 10 S CENTRAL CONTRA COSTA SANRART DISTRICT May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 10 of 84 5 Page 7 of 12 Policies /Authority GM Emergency Authority BoD Res. 2020-003, BP-037 GM Delegation of Authorityf Proclamation of Local Emergency Emergency Procurement Procedures BoD Res. 2020-002 r Reserve Policy / Emergency Fund $7.5nn per BP-017) 11 Plans Hazard Mitigation Plan (HMP) - Mitigation 5 Year Plan with Annual Reviews Maintained by Risk Management Emergency Action Plan (EAP) - Response Activated immediately after an event Maintained by Safety staff Emergency Operations Plan (EOP) - Response ` Activated by GM when emergency response needs exceed capability Maintained by Risk Management Continuity of Operations Plan (COOP) - Continuity Activated by GM when normal operations are disrupted (up to 30 days) Maintained by Risk Management Supporting Plans — as needed by law and/or event conditions 12 May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 11 of 84 6 Page 8 of 12 Training e Annual EOC Activation Exercise Required per California Emergency Services Act (CESA) We Conducted Two Exercises in 2022: one in the MPR and one in the CSO Crew Room I� _ I I - - DISTR"MAJOR _ - - I INCIDENTS !m 13 Training ICS, SEMS, NIMS Switched to online classes during COVID-19 IS-100.C: Introduction to the Incident Command System, ICS 100 IS-200.C: Basic Incident Commandl System for Initial Response, ICS- 200 14 Independent Study I'll -,Ii 6:e free of charge IS-700.B: An Introduction to the National Incident Management System IS-800.D: National Response Framework, An Introduction May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 12 of 84 7 Page 9 of 12 Supplies & Equipment - MPR ■ i U—� I�r, Awl, 15 Organizational Capability: Three Levels 1. Compliance 2. Readiness 3. Resilience 16 r 7 May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 13 of 84 $ Page 10 of 12 17 2. Readiness Org personnel are sufficiently trained and A equipped to respond to most kinds of igR emergencies. "® Org has invested time, resources in planning and preparedness efforts, including: Providing ongoing training and exercises Assessing broader universe of risks and implementing preventive measures Linking Emergency Operation Plan with Continuity, Mitigation etc. Coordinating with other jurisdictions etc. 18 May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 14 of 84 9 Page 11 of 12 3. Resilience FEMA defines as 'the capacity of people, organizations or systems to adapt to changing conditions and withstand and rapidly recover from disruption due to emergencies' Organization is able to maintain essential functions while responding to a disaster — continuity and emergency response efforts happen concurrently. 19 Expanding Organizational Capability Compliance Readiness ��:' 2esilience 20 �S May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 15 of 84 10 Page 12 of 12 21 May 2, 2023 Regular ADMIN Committee Meeting Agenda Packet - Page 16 of 84 11