HomeMy WebLinkAbout00. BOARD AGENDA 04-20-2023 (Special) CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
SPECIAL BOARD MEETING BOARD OF DIRECTORS
AGENDA BARBARA D.HOCKETT-President
M4RIAH N.LAURI=N-President Pro Tem
Thursday,April 20, 2023 IVICHAELR.IVCGILL
Board Room TAD J.PILECKI
1:30 PM DIVISION 3-VACANT
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
April 20, 2023 Special Board Meeting Agenda Packet- Page 1 of 724
Open Session - Board Room
(Video recorded)
1:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. March 30, 2023 Special Board meeting minutes
b. April 4, 2023 Special Board meeting minutes
C. April 6, 2023 Regular Board meeting minutes
2. Adopt a Resolution of Application No. 2023-015 requesting Contra Costa County Local
Agency Formation Commission (LAFCO) initiate a Sphere of Influence to annex one
parcel to Central San for District Annexation 192 - 1 Wilder Road, Orinda; consider
prepared environmental documents and Environmental I mpact Report (EI R)for
CountryHouse Memory Care; and concur with the City of Orinda accepted findings related
to the environmental, mitigation measures and reports
3. Authorize the General Manager to execute an amendment to an existing services contract
with Alfred Conhagen, I nc. in an amount not to exceed $150,000, bringing the total cost
ceiling to $322,250, for completed repairs to the spare steam turbine rotor; and find
the project is exempt from the California Environmental Quality Act
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
PUBLIC HEARINGS
4. Conduct a public hearing to receive comment and consider adopting uncodified Ordinance
No. 327 establishing a schedule of Sewer Service Charge (SSC) rates in accordance with
District Code chapter 6.24.030, increasing the annual SSC for residential and non-
residential customers for the next two fiscal years consistent with the table below:
Effective Date July 1, 2023 July 1, 2024
Percent change between 4%
+5.9% and -11.6% (all rate classes)
Single Family Residence Rate $697 $725
(per residential unit)
As shown in the Proposition 218 Notice
All other rate classes mailed to property owners and as shown
in the schedule in the attached ordinance
April 20, 2023 Special Board Meeting Agenda Packet- Page 2 of 724
(5-minute staff presentation)
Staff Recommendation (Motion and 4 Affirmative Votes Required): Make the
finding there was not a majority protest; and adopt uncodified Ordinance No. 327
establishing a schedule of Sewer Service Charge (SSC) rates in accordance with
District Code chapter 6.24.030, increasing the annual SSC for residential and non-
residential customers for the next two fiscal years as specified in the table above.
5. Reschedule this noticed public hearing of April 20, 2023 to consider establishing
Recycled Water(ReW) rates for the next two fiscal years to the 2:30 p.m. J une 1, 2023
Board meeting; and authorize the Secretary of the District to publish the public hearing
notices
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Hear any public comments that may
have been received; and reschedule the public hearing to consider Recycled
Water rates for the next two fiscal years to the June 1, 2023, 2:30 p.m. regularly
scheduled meeting.
OTHER BOARD ACTION ITEMS
6. Reject bid protest by Roofing and Solar Construction, Inc.; award a construction contract
in the amount of$973,006 to Pac Shield Roof Services, Inc., the lowest responsive and
responsible bidder, for the Pump and Blower Building Roof Replacement, District Project
7370; find the Project is exempt from the California Environmental Quality Act (CEQA);
and authorize the General Manager to include two alternative bid items in the total amount
of $307,121 to replace the Machine Shop and Board Room roofs
(5-minute staff presentation)
Staff Recommendation (Motion Required): Receive the information and take the
following actions for the Pump and Blower Building Roof Replacement, DP 7370:
• Reject bid protest by Roofing and Solar Construction, Inc.;
• Find the Project is exempt from CEQA;
• Award a construction contract in the amount of$973,006 to Pac Shield Roof
Services, Inc., including authorization to execute the Contract Documents
subject to submittal requirements; and
• Authorize the inclusion of two alternative bid items in the total amount of
$307,121 to replace the Machine Shop and Board Room roofs.
7. Reclassify the Director of Finance and Administration (M20 $8,306.39 - $10,766.87 bi-
weekly) and current incumbent Philip Leiber to Deputy General Manager(U14 $9,563.85 -
$12,079.90 bi-weekly)
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Authorize the reclassification of the
Director of Finance and Administration position and current incumbent Philip
Leiber to the Deputy General Manager classification.
April 20, 2023 Special Board Meeting Agenda Packet- Page 3 of 724
DIVISION 3 BOARD MEMBER SEAT VACANCY
8. Hold discussion to 1) suspend Board of Directors use of parliamentary procedures of the
Rosenberg's Rules of Orderas it pertains to action taken at the April 6, 2023 meeting to
reconsider the Division 3 Board Member seat, and 2) concur to move forward with the
discussion to reconsider the appointment made at the April 4, 2023 meeting
Recommendation (Motion and 3 Affirmative Votes Requirek ):
1. Suspend the Rosenberg's Rules of Order procedures as it pertains to action
taken at the April 6, 2023 meeting to reconsider the Division 3 Board Member
seat appointment; and
2. Proceed with a discussion to reconsider the appointment made at the April 4,
2023 meeting as the next order of business.
9. Pending Board of Directors action in the previous agenda item, hold discussion to
reconsider appointment made on April 4, 2023 to fill the Division 3 Board Member seat
vacancy
Recommendation: Hold a discussion, and by a Motion:
A. Appoint a different applicant to fill the Division 3 Board Member seat, and
• Secondly, delegate authority to the Secretary of the District to administer the
Oath of Office to the selected person prior to April 30, 2023; or
B. Reaffirm the prior action taken on April 4, 2023 to:
1. Appoint Mona Gupta to the Division 3 Board Member seat, and
2. Delegate authority to the Secretary of the District to administer the Oath of
Office to Ms. Gupta prior to April 30, 2023; or
C. Request a Special Election via the County Elections Office; or
D. Take other action, such as:
1. Consider holding a special Board meeting to discuss the appointment; or
2. Default to the County Board of Supervisors to take action.
REPORTS AND ANNOUNCEMENTS
10. General Manager-Announcements
a. Announcements -April 20, 2023
Staff Recommendation: Receive the announcements.
11. Counsel for the District
12. Secretary of the District
13. Board Members - Committee Minutes
a. April 3, 2023 - Engineering & Operations Committee - Chair Pilecki and Member
McGill
April 20, 2023 Special Board Meeting Agenda Packet- Page 4 of 724
Staff Recommendation: Receive the Committee minutes.
14. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Lauritzen
• April 6, 2023 - Contra Costa Mayors Conference, Concord
Member McGill
• April 6, 2023 - Contra Costa Mayors Conference, Concord
Member Pilecki
President Hockett
Staff Recommendation: Receive the reports and announcements.
15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
16. Board Members - Other Items
a. Hold discussion regarding criminal convictions and employment/elective office
appointments
(No presentation is planned)
Staff Recommendation: Hold the discussion.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
17. Personnel matters pursuant to Government Code Section 54957(b)(1) - discipline,
dismissal or release of a public employee.
District Labor Counsel: Gilbert Tsai, Esq., Hanson Bridgett
April 20, 2023 Special Board Meeting Agenda Packet- Page 5 of 724
18. Conference with Legal Counsel -Anticipated litigation exposure pursuant to Government Code
Section 54956.9(e)(2):
• One potential case related to District Project 7370, Protest of Award by second low
bidder
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
PUBLIC MESSAGE - Board Meeting Participation Options
1. The Board of Directors will conduct this meeting in-person in the Board Meeting
Room. This meeting will also be livestreamed at centralsan.ora.
Members of the public interested in participating in the meeting or providing public comment
may opt to:
1. Attend in-person.
2. Teleconference: Join the meeting by conference call at: 1-209-425-2026/ Conference
I D 208 344 794#
3. Email: Comments maybe emailed to sod¢ralsan.orq before or during the
meeting. If addressing a particular agenda topic, please identify the agenda item. In
addition, a Speaker/Comment Card is available online.
4. Join the Meeting Online: To join as a virtual participant, please contact the
Secretary of the District at sod_@centralsan.orq for the meeting invite that includes a
Microsoft Teams link.
All comments received electronically will be provided to the Board. Please contact the
Secretary of the District's office with any questions.
April 20, 2023 Special Board Meeting Agenda Packet- Page 6 of 724