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HomeMy WebLinkAboutEngineering & Operations MINUTES 03-13-23Page 2 of 5 LCENTRAL SAN BOARD OF DIRECTORS: REGULAR MEETING OF THE BARBARA D. HOCKETT CENTRAL CONTRA COSTA President SANITARY DISTRICT MARIAHNLPresidennttPPro EN ro Tem ENGINEERING & OPERATIONS MICHAEL R. MCGHL COMMITTEE TAD J. P DIVISION 3-VAACANTCANT MINUTES PHONE: (925) 228-9500 FAX: (925) 372-0192 Monday, March 13, 2023 1N1N1N.Centralsan.org 9:00 a.m. Committee: Chair Tad Pilecki Member Mike McGill Staff. Roger S. Bailey, General Manager Danea Gemmell, Provisional Director of Engineering and Technical Services Philip Leiber, Director of Finance and Administration Paul Seitz, Provisional Director of Operations Nitin Goel, Operations Optimization Manager (joined during Item 3.c.) Edgar Lopez, Capital Projects Division Manager Neil Meyer, Plant Maintenance Division Manager Alan Weer, Plant Operations Manaqer Sasha Mestesky, Senior Engineer Craig Mizutani, Senior Engineer (joined during Item 3.a.) Jon Nicolaus, Superintendent, Operations and Maintenance Qoined during Item 3.a.) William Grant, Associate Engineer (left after Item 3.c.) Amelia Berumen, Assistant to the Secretary of the District Stacey Durocher, Administrative Services Assistant 1. Call Meeting to Order Chair Pilecki called the meeting to order at 9.00 a.m. 2. Public Comments No public comments. April 6, 2023 Regular Board Meeting Agenda Packet - Page 137 of 176 Page 3 of 5 Engineering & Operations Committee Minutes March 13, 2023 Page 2 3. Items for Committee Recommendation to Board a. Review draft Position Paper to authorize the General Manager to execute two professional engineering services agreements with 1) ArcSine Engineering in an amount not to exceed $600,000; and 2) Joe Hill Consulting & Engineering Corporation in an amount not to exceed $250,000 to provide as -needed electrical, instrumentation, and controls (EI&C) engineering services for a three-year term in the Capital Improvement Program Mr. Lopez discussed the request for two as -needed EI&C agreements as detailed in the agenda packet. ArcSine Engineering and Joe Hill Consulting & Engineering Corporation were selected based on their experience, performance and proposed fees. Member McGill inquired about current EI&C consultant TJC & Associates, Inc. (TJC). Mr. Lopez responded that TJC provided a proposal, but will continue work on their current contract, and is also contracted for work on other projects. Member Pilecki requested that staff switch paragraph five with paragraph four in the Background section of the Position Paper for chronological order. COMMITTEE ACTION: Recommended Board approval. b. Review draft Position Paper to award a construction contract in the amount of $1,283,200 to GSE Construction Company, Inc., the lowest responsive and responsible bidder for the Return Activated Sludge (RAS) Piping Renovations, District Project 100051; find the Project is exempt from the California Environmental Quality Act (CEQA); and authorize up to a 25-percent contingency Mr. Grant reviewed the presentation and project details included in the agenda packet. Staff held a mandatory pre -bid meeting for this project and conducted a thorough review of the bids received; four bids received were under the engineer's estimate. Mr. Bailey asked about the difference in price between the first and second bidders, and Chair Pilecki asked if GSE was comfortable with their bid. Staff stated they have confirmed the pricing with the contractor and no issues were noted. Chair Pilecki requested that the request for contingency be removed from the Position Paper as it is under the General Manager's authority and is April 6, 2023 Regular Board Meeting Agenda Packet - Page 138 of 176 Page 4 of 5 Engineering & Operations Committee Minutes March 13, 2023 Page 3 not out of the norm for construction award. Member McGill concurred. The Committee requested the Position Paper be amended to remove the contingency language prior to this week's Board meeting for approval. COMMITTEE ACTION: Recommended Board approval with comments incorporated in an amended Position Paper prior to the Board meeting. C. Review draft Position Paper to authorize the General Manager to execute an equipment contract in an amount not to exceed $1.8 million with Xylem Water Solutions USA, Inc. for fine bubble diffusers and special support services under the Aeration Basins Diffuser Replacement Phase 1, District Project 100019 Mr. Grant provided an overview of the project details presented in the agenda packet. Staff conducted a technical and commercial review of the qualifications and bids and selected Xylem Water Solutions USA, Inc. for bubble diffuser equipment and design services. Mr. Lopez discussed the plan to pre -purchase the equipment was due to the project schedule and to ensure design accuracy and standardization of the equipment for all four basins. Therefore, a contract was needed with a vendor now to guarantee pricing and product for both project phases. The Committee provided input to staff to consider for the final Position Paper based on questions posed and clarifications provided by staff at the meeting. COMMITTEE ACTION: Recommended Board approval. 4. Other Items a. Receive update of the San Pablo Watershed Force Main Improvements Mr. Seitz provided an overview of the information included in the agenda packet and answered Committee questions. Member McGill commended staff efforts of what has been done and the work planned for the future. Chair Pilecki concurred, and suggested staff may want to consider gravity lines within the service area. COMMITTEE ACTION: Received the update and recommended a staff presentation to the full Board. April 6, 2023 Regular Board Meeting Agenda Packet - Page 139 of 176 Page 5 of 5 Engineering & Operations Committee Minutes March 13, 2023 Page 4 b. Receive update for the District's response to the Wet -Weather events from December 2022 to January 2023 Mr. Seitz, Mr. Meyer, Mr. Weer and Mr. Lopez each presented an overview of their respective wet weather division response activities and answered Committee's questions. The Committee provided input and requested staff also provide this report to the full Board and to incorporate clarifications discussed at the meeting. COMMITTEE ACTION: Received the update and recommended presentation to the Board. 5. Announcements None 6. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list. 7. Future Scheduled Meeti Thursday, March 23, 2023 at 3:00 p.m. (Special) Monday, April 3, 2023 at 9:00 a.m. Monday, May 8, 2023 at 9:00 a.m. (Budget Review) 8. Adjournment — at 11:10 a.m. April 6, 2023 Regular Board Meeting Agenda Packet - Page 140 of 176