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Home My WebLink About00. BOARD AGENDA 04-06-2023 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA BARBARA D.HOCKETT-President M4RIAH N.LAURI=N-President Pro Tem Thursday,April 6, 2023 IVICHAELR.IVCGILL Board Room TAD J.PILECKI 2:30 PM DIVISION 3-VACANT PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kvounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. April 6, 2023 Regular Board Meeting Agenda Packet- Page 1 of 176 Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. March 16, 2023 Board meeting minutes 2. Approve expenditures incurred February 10, 2023 through March 9, 2023 3. Receive Budget-to-Actual Expenditure overview through the month of February 2023 4. Adopt new Board Policy No. BP 049 — Grants 5. Authorize execution of new Administrative Services Agreements with MissionSquare Retirement, Central San's Deferred Compensation Plan recordkeeper for an additional five years through December 31, 2027 6. Authorize the General Manager to execute two professional engineering services agreements for a three-year term with 1)ArcSine Engineering in an amount not to exceed $600,000; and 2) Joe Hill Consulting & Engineering Corporation in an amount not to exceed $250,000 to provide as-needed electrical, instrumentation, and controls engineering services within the Capital Improvement Program 7. Authorize the General Manager to execute an equipment contract in an amount not to exceed $1.8 million with Xylem Water Solutions USA, Inc. for pre-purchase of fine bubble diffusers and special support services under the Aeration Basins Diffuser Replacement, Phase 1, District Project 100019 8. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $350,000 with Auburn Constructors, LLC to upgrade the wet weather bypass structure under the Influent Pump Electrical Improvements, District Project 7328; and authorize a budget transfer in the amount of$800,000 from the Capital Improvement Budget Contingency account Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 9. Conduct a public hearing to receive public comment and consider 1) adopting codified Ordinance No. 326 amending District Code Section 6.12.030, General Provisions of the Capacity Fee Program, and 2) amending Exhibit A to uncodified Ordinance No. 324 for the Schedule of Capacity Fees, Rates, and Charges April 6, 2023 Regular Board Meeting Agenda Packet- Page 2 of 176 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct a public hearing; and adopt the following items relating to unpermitted Accessory Dwelling Units (ADUs) as provided: • Ordinance No. 326 to codify amendments to District Code Section 6.12.030; and • Amendments to Exhibit A, an uncodified Schedule of Capacity Fees, Rates, and Charges under Ordinance No. 324. 10. Conduct a public hearing for annual review of Board Member compensation and benefits (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Conduct the public hearing and take one or more of the following actions: A. Leave Board member compensation and benefits unchanged; or B. If a meeting stipend change is desired, adopt an ordinance amending Title 2, District Code Section 2.04.030, "Compensation of Board Members; " and/or C. Direct staff to amend other compensation and/or benefits. 11. DIVISION 3 BOARD MEMBER SEAT VACANCY a. Continue discussion from April 4, 2023 Special Meeting to fill the Division 3 Board Member seat vacancy, as may be applicable Recommendation: Continue discussion to determine the Division 3 seat vacancy. By Motion: A. Consider appointment of a new Division 3 Board Member; B. Defer appointment to the April 11, 2023 special Board meeting; or C. Defer appointment by another means. REPORTS AND ANNOUNCEMENTS 12. General Manager-Announcements a. Announcements -April 6, 2023 Staff Recommendation: Receive the announcements. 13. Counsel for the District 14. Secretary of the District 15. Board Members - Committee Minutes a. March 13, 2023 - Engineering & Operations Committee - Chair Pilecki and Member McGill b. March 21, 2023 - Finance Committee - President Hockett and Member Lauritzen C. March 22, 2023 - Special Administration Committee - Chair Lauritzen and Member McGill April 6, 2023 Regular Board Meeting Agenda Packet- Page 3 of 176 d. March 22, 2023 - Special Real Estate, Environmental & Planning Committee - Chair Pilecki and President Hockett e. March 23, 2023 - Special Engineering & Operations Committee - Chair Pilecki and Member McGill Staff Recommendation: Receive the Committee minutes. 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen Member McGill Member Pilecki President Hockett • March 20, 2023 - Contra Costa Special Districts Association (CCSDA) Chapter Meeting, Concord Staff Recommendation: Receive the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 18. Personnel matters pursuant to Government Code Section 54957(b)(1) - discipline, dismissal or release of a public employee. District Labor Counsel: Gilbert Tsai, Esq., Hanson Bridgett RECESS TO OPEN SESSION April 6, 2023 Regular Board Meeting Agenda Packet- Page 4 of 176 REPORT OUT OF CLOSED SESSION ADJOURNMENT PUBLIC MESSAGE - Board Meeting Participation Options a. The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed at centralsan.org. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026/ Conference I D 490 202 485# 3. Email: Comments may be emailed to sod o_centralsan.orq before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sodQDcentralsan.ofor the meeting invite that includes a Microsoft Teams link. All comments received electronically will be provided to the Board. Please contact the Secretary of the District's office with any questions. April 6, 2023 Regular Board Meeting Agenda Packet- Page 5 of 176