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HomeMy WebLinkAboutBOARD MINUTES 03-09-23 (Special))ICENTRAL SAN MINUTES* SPECIAL BOARD MEETING Board Room Thursday, March 9, 2023 9:30 a.m. Open Session — Board Room (Video recorded) ROLL CALL BOARD OF DIRECTORS: BARBARA D. HOCKETT President MARIAHN. LAURITZEN President Pro Tem MICHAEL R. MCGILL TAD J. PILECKI DAVID R. WILLIAMS A special meeting of the Board of Directors was called to order by President Hockett at 9:30 a.m. Secretary of the District Katie Young called roll. PRESENT.• Members: Lauritzen, Pilecki, McGill, Hockett ABSENT: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD 1) Development Services Supervisor Paul Kelly announced that he would be officially retirement on March 10 and addressed the Board thanking them for his 39 years of service at the District. He also thanked General Manager Roger Bailey and his manager Provisional Director of Engineering Danea Gemmell for being superior bosses. The entire Board wished Mr. Kelly a successful retirement and thanked him for all of his years of service to the District. 2) Walnut Creek resident Mona Gupta addressed the Board and expressed her interest in the vacant District 3 Board Member seat. She provided a summary of her background, education, and interests in the position including the desire to promote further use of recycled water. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 71— Page 37 CENTRAL CONTRA COSTA SANITARY DISTRICT March 9, 2023 Special Board Meeting Minutes — Book 71-Page 38 3) Walnut Creek resident Jim Nejedly addressed the Board and stated his desire to return to the Board for the vacant District 3 seat and his value being a former Board Member and history with the District. BOARD ACTION ITEMS 1. Consideration of, and direction to staff regarding options to fill a District 3 vacancy on the Board of Directors created by the passing of former Board Member David R. Williams President Hockett provided a brief summary of the items needing to be addressed by the Board in the Position Paper included in the agenda materials. In response to a question posed by Member McGill, District Counsel Kent Alm provided the Board with the reasoning behind the vacant seat only being appointed for a limited term until the next general election in 2024. Ms. Young advised that after speaking with the County Elections Department, the appointed Board Member would serve for two years, having to run for a short-term election (two years) in 2024 and returning to the regular cycle (four-year term) when running in 2026. Member McGill inquired about a potential third option should the Board choose not to appoint or run a special election. Mr. Alm advised that the County Board of Supervisors would either appoint or require the District to have a special election. Mr. Alm reminded the Board that according to the statute, the announcement must be posted for 15 days, and no action can be taken prior to that time. He also advised the Board that all the appointments, interviews, and deliberation process of the position will have to be in open session as elected officials do not apply under the personnel closed session items. BOARD ACTION: Motion was made by Member McGill and seconded by Member Lauritzen to appoint a new Board Member through an application and interview process. Motion passed by unanimous roll call vote. The Board deliberated several dates and came to a general consensus on the following schedule: • March 10 — Official posting of Vacancy Announcement (must be posted for 15 days) • March 16, 2:30 p.m. — Regular Board Meeting — discuss interview questions for potential candidates • March 27 by 5 p.m. — Applications due to Secretary of the District • March 28 — Applications provided to the Board and in agenda packet • March 30, 2:30 p.m. — Special Board Meeting to review initial applications. o Should there by only 2-3 applications, this date could potentially be an interview date for candidates. CENTRAL CONTRA COSTA SANITARY DISTRICT March 9, 2023 Special Board Meeting Minutes — Book 71-Page 39 • April 4, 1:30 p.m. — Special Board Meeting for potential interviews. • April 6, 2:30 p.m. —Regular Board Meeting for interviews or deliberation. • April 11, 9:30 a.m. —Special Board Meeting for deliberation if needed. Regarding the interview questions, the Board concurred to send individual questions the e General Manager who will compile a list for further discussion at the next regular schedule Board meeting on March 16. Ms. Young read through potential application questions and the Board provided staff with feedback. There was a discussion regarding adding questions about a candidates potential Conflicts of Interest within the District. Suggestion of using the County's verbiage regarding these questions was agreed upon. ANNOUNCEMENTS None. ADJOURNMENT The meeting was adjourned at 10:34 a.m. Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: �1 Katie Young `I Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California