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Home My WebLink About00. BOARD AGENDA 03-16-2023 (Amended) CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA BARBARA D.HOCKETT-President M4RIAH N.LAURI=N-President Pro Tem Thursday, March 16, 2023 IVICHAELR.IVCGILL Board Room TAD J.PILECKI 2:30 PM DIVISION 3-VACANT (Amended) PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kvounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. March 16, 2023 Regular Board Meeting Agenda Packet- Page 1 of 82 (Amended) Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL 1. As applicable, consider approval (by Motion and Vote) of any Board Member request to participate virtually due to an Emergency Circumstance pursuant to defined Assembly Bill (AB) 2449 Brown Act meeting provisions. PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. February 23, 2023 Board meeting minutes b. March 2, 2023 Board meeting minutes C. March 9, 2023 Special Board meeting minutes Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. HEARINGS 3. Conduct a hearing to consider Ms. Sheereen Majd and Mr. Mohammad Reza Abidian's appeal of a staff decision that Capacity Fees in the amount of $6,098.40 are owed for an Accessory Dwelling Unit (ADU) at 8 Charles Hill Circle in Orinda (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Conduct the hearing and provide direction by selecting one of the following actions for the referenced property: A. Grant the appeal; B. Deny the appeal; or C. Provide other direction to staff. OTHER BOARD ACTION ITEMS 4. (Amended) Award a construction contract in the amount of $1,283,200 to GSE Construction Company, Inc., the lowest responsive and responsible bidder for the Return Activated Sludge (RAS) Piping Renovations, District Project 100051; and find the Project is exempt from the California Environmental Quality Act (CEQA) (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the following actions related to the RAS Piping Renovations, District Project 100051: March 16, 2023 Regular Board Meeting Agenda Packet- Page 2 of 82 (Amended) A. Find the Project is exempt from CEQA; and B. Award a construction contract in the amount of$1,283,200 to GSE Construction Company, Inc., the lowest responsive and responsible bidder; and authorize the execution of the Contract Documents. LEGISLATIVE MATTERS 5. Receive update on pending legislative matters and provide direction on priority legislation (10-minute staff presentation) Staff Recommendation: Receive the update. (Motion Required) Provide direction to staff as appropriate, including any additional legislative matters arising after agenda posting. REPORTS AND ANNOUNCEMENTS 6. General Manager- Reports a. Receive annual update on Central San's Pollution Prevention Program (10-minute staff presentation) Staff Recommendation: Receive the update. b. Receive summary of Central San's 2022 energy usage (5-minute staff presentation) Staff Recommendation: Receive the information. 7. General Manager-Announcements a. Announcements - March 16, 2023 Staff Recommendation: Receive the announcements. 8. Counsel for the District 9. Secretary of the District 10. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • February 27-March 1, 2023 - California Association of Sanitation Agencies (CASA) Washington D.C. Policy Forum, Washington D.C. • March 2, 2023 - Contra Costa Mayors Conference, Orinda Member McGill • February 27-March 1, 2023 - CASA Washington D.C. Policy Forum, Washington D.C. • March 2, 2023 - Contra Costa Mayors Conference, Orinda Member Pilecki March 16, 2023 Regular Board Meeting Agenda Packet- Page 3 of 82 (Amended) • March 8, 2023 - Contra Costa Local Agency Formation Commission Meeting (stipend declined) President Hockett Staff Recommendation: Receive the reports and announcements. 11. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 12. Board Members - Other Items a. Hold a discussion to develop interview process and assign subject categories to Board Members for the District 3 Board Member applicants (No presentation is planned) Staff Recommendation: Hold a discussion to determine by a consensus the interview process and Board Member topic assignments. (Motion may be appropriate) EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 13. Conference with labor negotiators pursuant to Government Code Section 54957.6 - regarding the schedule of Central San observed holidays. District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION March 16, 2023 Regular Board Meeting Agenda Packet- Page 4 of 82 (Amended) REPORT OUT OF CLOSED SESSION ADJOURNMENT PUBLIC MESSAGE - Board Meeting Participation Options a. The Board of Directors intend to conduct this meeting in-person at the meeting room referenced on the agenda. This meeting will also be livestreamed at centralsan.ora. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026/ Conference ID 708 243 083# 3. Email: Comments may be emailed before or during the meeting. Please email your comment to sod&centralsan.orq. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod&centralsan.orq for the meeting invite that includes a Microsoft Teams link. All comments received electronically will be provided to the Board. Please contact the Secretary of the District's office with any questions. March 16, 2023 Regular Board Meeting Agenda Packet- Page 5 of 82 (Amended)