HomeMy WebLinkAboutReal Estate, Environmental & Planning MINUTES 01-31-23 (Special)Page 2 of 5
LCENTRAL SAN
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
REAL ESTATE, ENVIRONMENTAL
& PLANNING COMMITTEE
MINUTES
Wednesday, January 31, 2023
9:00 a.m.
(All attendees participated via video conference)
Committee:
Chair David Williams
Member Tad Pilecki
BOARD OF DIRECTORS:
BARBARA D. HOCKETT
President
MARIAHN LAURITZEN
President Pro Tem
MICHAEL R. MCGILL
TAD J PILECKI
DAVID R. WILLIAMS
PHONE: (925) 228-9500
FAX.- (925) 372-0192
www.eentralsan.org
Staff.
Roger S. Bailey, General Manager (joined during item 4.a.)
Katie Young, Secretary of the District
Danea Gemmell, Provisional Director of Engineering and Technical Services
Philip Leiber, Director of Finance and Administration (joined during item 6.b.)
Melody LaBella, Resource Recovery Program Manager
Lori Schectel, Environmental and Regulatory Compliance Division Manager
Rita Cheng, Senior Engineer
Blake Brown, Supervising Chemist
David Kramer, Real Property Agent (left during item 6.a.)
Stacey Durocher, Administrative Services Assistant
1. Notice
This meeting was conducted virtually in accordance with the provisions stipulated in
Assembly Bill 361 and adopted on January 12, 2023 by the Central San Board of
Directors. The agenda included instructions for options in which the public could
participate in the meeting.
February 23, 2023 Special Board Meeting Agenda Packet - Page 102 of 122
Page 3 of 5
Real Estate, Environmental & Planning Committee Minutes
January 31, 2023
Page 2
2. Call Meetina to Order
Chair Williams called the meeting to order at 9:00 a.m.
3. Public Comments
None.
4. Committee Charter
a. Review Committee Charter as set forth in Board Policy No. BP 013 - Standing
Committee Protocols, Guidelines and Charters
The Committee had no questions.
COMMITTEE ACTION: Reviewed the Charter.
5. Items for Committee Recommendation to Board
a. Review draft Position Paper to adopt Resolutions (1) accepting Grant of
Easement Deeds (related to the Walnut Creek Sewer Renovations, Phase 14,
District Project 8460) from Property Owners at 1320, 1336, and 1390
Creekside Drive in Walnut Creek; (2) authorizing execution of Quitclaim Deeds
to the same Property Owners for Abandoned Easements related to the
Project; and (3) authorizing staff to record the documents with the Contra
Costa County Clerk -Recorder's Office
Ms. Gemmell stated that revisions to Board Policy 037-Delegation of Authority
to General manager to include easement acceptances was recently adopted at
the January 19, 2023 Board Meeting, but did not include quitclaims, which is
why two items are on the agenda today.
Member Pilecki asked if this could be added to the policy. Staff responded
they will prepare an update to include quitclaim acceptances, and return to a
future Committee meeting for review.
COMMITTEE ACTION: Recommended Board approval. The Committee
provided input to staff to update Board Policy No. BP 037 to include
execution of quitclaims for Board consideration.
b. Review draft Position Paper to adopt a Resolution (1) authorizing execution of
a Quitclaim Deed -Easement to relinquish rights on an original easement
related to Job 3297 from the Property Owners located at 3272 Gloria Terrace,
Lafayette; and (2) authorizing staff to record documents with the Contra Costa
County Clerk -Recorder's Office
The Committee had the same comments mentioned in Item 5.a. above.
February 23, 2023 Special Board Meeting Agenda Packet - Page 103 of 122
Page 4 of 5
Real Estate, Environmental & Planning Committee Minutes
January 31, 2023
Page 3
Chair Williams asked if there was a procedure for reimbursement on quitclaims
paid by CentralSan.
Mr. Kramer responded that if there was no money exchanged, the homeowner
would only pay a fee through the Permit Counter to process. However,
currently the District does not ask the homeowner for reimbursement because
most times the cost would only be a small percentage of the fee which is
minimal, and not worth staff time.
Chair Williams requested that staff review whether a procedure should be
developed for quitclaims where CentralSan has paid for the right-of-way.
Mr. Bailey asked staff to address the nuances mentioned by the Committee to
negotiate a fee when there was a cost associated with the acquisition of the
easement.
COMMITTEE ACTION: Recommended Board approval. The Committee
directed staff to investigate and provide an update of whether a quitclaim
reimbursement policy or procedure is needed.
6. Other Agenda Items
a. Receive update of Net Zero Greenhouse Gas Emissions Initiative consulting
services
Ms. LaBella gave an overview of the information included in the agenda
materials.
Member Pilecki requested that staff consider offsetting costs while trying to
achieve Net Zero emissions to obtain a balance in the environmental benefits
and as well as costs.
COMMITTEE ACTION: Received the update.
b. Receive update on the most recent meeting of the Bay Area Clean Water
Agencies (BACWA)
Ms. Schectel provided an overview of the information provided in the agenda
materials including a brief summary of the recent BACWA meetings.
Chair Williams asked what the results of the East Bay Municipal Utility District
(EBMUD) pilot project were. Ms. Schectel said EBMUD did see reductions
and was a split battery seasonal nutrification project. [Not sure what this is
about, so unclear to me the significance]
February 23, 2023 Special Board Meeting Agenda Packet - Page 104 of 122
Page 5 of 5
Real Estate, Environmental & Planning Committee Minutes
January 31, 2023
Page 4
The latest Sanitary Sewer Systems Waste Discharge Requirements
(SSSWDR) were recently adopted and released. There is no real impact to
Central San with the latest requirements.
Member Pilecki asked if staff could prepare a brief report on SSSWDR key
regulatory issues identified from the last year, as well as any significant
changes that impact CentralSan.
Ms. Schectel responded that staff is already working on a report and will return
to a future Committee meeting with the information.
COMMITTEE ACTION: Received the update.
7. Announcements
Mr. Bailey announced that he will be attending the National Association of Clean
Water Agencies (NACWA) Legislative Conference next month in Sonoma.
8. Suggestions for future agenda items
a. Receive list of upcoming agenda items and provide suggestions for any other
future agenda items
As noted above, the Committee requested the following future agenda items. -
Amend the General Manager Delegation of Authority policy (BP 037) to
include quitclaims (relinquishment of District rights) in addition to
easements.
2. Review Committee concerns over whether a procedure should be
developed for reimbursements on quitclaims for rights -of -way purchased by
Central San.
COMMITTEE ACTION: Received the list and provided direction to
staff.
9. Future scheduled meetings
Wednesday, February 22, 2023 at 9.00 a.m.
Wednesday, March 22, 2023 at 9.00 a.m.
Wednesday, April 19, 2023 at 9:00 a.m.
10. Adiournment — at 9:30 a.m.
February 23, 2023 Special Board Meeting Agenda Packet - Page 105 of 122