HomeMy WebLinkAboutBOARD MINUTES 02-09-23 (Special)LCENTRAL SAN
MINUTES*
SPECIAL BOARD MEETING
Virtual Meeting
Thursday, February 9, 2023
1:00 P.M.
Open Session
(Video recorded)
NOTICE
BOARD OF DIRECTORS:
BARBARA D. HOCKETT
President
MARIAHN. LAURITZEN
President Pro Tem
MICHAEL R. MCGILL
TAD J. PILECKI
DAVID R. WILLIAMS
This meeting was held virtually pursuant to findings made by the Board of Directors on
February 2, 2023 under Assembly Bill (AB) 361 related to the ongoing COVID-19
pandemic. The agenda provided options in which members of the public could participate.
ROLL CALL
A regular meeting of the Board of Directors was called to order by President Hockett at
1:00 p.m. Secretary of the District Katie Young called roll:
PRESENT.- Members: Lauritzen (joined during Item 1), Pilecki, McGill (joined during Item 1),
Williams, Hockett
ABSENT: None
PUBLIC COMMENT PERIOD
No comments.
INTERNAL AUDIT BOARD WORKSHOP
Conduct the 2023 Internal Audit Workshop
Benjamin Johnson, Internal Auditor reviewed the presentation included in the
agenda material.
In response to question posed by Member Pilecki regarding staffs role in the audit
process, Mr. Johnson advised that staff plays an important role providing all of the
These summary minutes are supplemented by a corresponding video recording available on the District's
website at centralsan.org.
Book 71— Page 17
CENTRAL CONTRA COSTA SANITARY DISTRICT
February 9, 2023 Special Board Meeting Minutes — Book 71-Page 18
ins and outs of their positions, data and other information for the foundation of the
audit report.
President Hockett stated her appreciation for Mr. Johnson's position and hopes that
employees understand his role and what he does.
Member Pilecki inquired if Mr. Johnson needed any additional support or resources
to be able to perform his job effectively. Mr. Johnson believes he has the tools he
needs to adequately perform his role and that General Manager Roger Bailey has
been extremely supportive and helpful if he has needed additional
support/resources.
Member Lauritzen left the meeting.
Member Pilecki asked if there would be an audit completed on the tool loaning
program at the treatment plant as well at the Collection System Operations office.
Mr. Johnson responded that it could be included in the asset review for 2023.
In response to a question posed by Member Pilecki about computerizing the permit
process, Mr. Johnson advised that staff needs to look at technology and ways to
make the process more efficient to adhere to the younger demographics.
General Manager Roger S. Bailey stated that he is incredibly supportive of the audit
function and is grateful for the Board's support.
Discussion ensued about the threat of litigation and closed sessions regarding
personnel evaluations.
Member Pilecki provided the following list of future audit topics:
The change order and agreement reporting on capital projects and in
various professional services agreements.
Process for tracking consultant contracts, agreements, and on -call
agreements.
Risk Management program and the controls and procedures when an
overflow occurs.
Mr. Johnson advised that there are plans in 2024 to take a look at the procedures
and processes around consultants. As for Risk Management, there is ample
opportunity for an internal audit and discussions with the Risk Management
department have already begun.
BOARD ACTION: Held the workshop.
Member Lauritzen rejoined the meeting.
CENTRAL CONTRA COSTA SANITARY DISTRICT
February 9, 2023 Special Board Meeting Minutes — Book 71-Page 19
ANNOUNCEMENTS
Mr. Bailey informed the Board that the pilot program for the self-service Recreational
Vehicle (RV) Disposal Station will be opened to the public beginning Monday, March
6, 2023 at no charge. The hours of operation were recommended as 7:00 am to
7:00 pm, seven days a week.
ADJOURNMENT
The meeting was adjourned at 2:18 p.m.
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Barbara D. Hockett
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
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Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California