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Home My WebLink About14.c. Committee Minutes-Real Estate, Environmental & Planning 01-31-2023 Page 1 of 5 Item 14.c. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT February 23, 2023 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JANUARY31, 2023 - SPECIAL REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE - CHAIR WILLIAMSAND MEMBER PILECKI Attached are minutes of the above Committee meeting. ATTACHMENTS: 1. Minutes of 01-31-23 meeting February 23, 2023 Special Board Meeting Agenda Packet- Page 101 of 122 Page 2 of 5 CENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF BOARD OF DIRECTORS: BARBARA D.HOCKETT President SPECIAL MEETING OF THE MARIAHNLAURITZEN CENTRAL CONTRA COSTA President Pro Tem SANITARY DISTRICT MICHAEL MCGILL TAD J PILECKI REAL ESTATE, ENVIRONMENTAL DAVID R. WILLIAMS & PLANNING COMMITTEE PHONE: (925)228-9500 MINUTES FAX.- (925)372-0192 www.eentralsan.org Wednesday, January 31, 2023 9:00 a.m. (All attendees participated via videoconference) Committee: Chair David Williams Member Tad Pilecki Staff. Roger S. Bailey, General Manager (joined during item 4.a.) Katie Young, Secretary of the District Danea Gemmell, Provisional Director of Engineering and Technical Services Philip Leiber, Director of Finance and Administration (joined during item 6.b.) Melody LaBella, Resource Recovery Program Manager Lori Schectel, Environmental and Regulatory Compliance Division Manager Rita Cheng, Senior Engineer Blake Brown, Supervising Chemist David Kramer, Real Property Agent (left during item 6.a.) Stacey Durocher, Administrative Services Assistant 1. Notice This meeting was conducted virtually in accordance with the provisions stipulated in Assembly Bill 361 and adopted on January 12, 2023 by the Central San Board of Directors. The agenda included instructions for options in which the public could participate in the meeting. February 23, 2023 Special Board Meeting Agenda Packet- Page 102 of 122 Page 3 of 5 Real Estate, Environmental & Planning Committee Minutes January 31, 2023 Page 2 2. Call Meeting to Order Chair Williams called the meeting to order at 9:00 a.m. 3. Public Comments None. 4. Committee Charter a. Review Committee Charter as set forth in Board Policy No. BP 013 - Standing Committee Protocols, Guidelines and Charters The Committee had no questions. COMMITTEE ACTION: Reviewed the Charter. 5. Items for Committee Recommendation to Board a. Review draft Position Paper to adopt Resolutions (1) accepting Grant of Easement Deeds (related to the Walnut Creek Sewer Renovations, Phase 14, District Project 8460) from Property Owners at 1320, 1336, and 1390 Creekside Drive in Walnut Creek; (2) authorizing execution of Quitclaim Deeds to the same Property Owners for Abandoned Easements related to the Project; and (3) authorizing staff to record the documents with the Contra Costa County Clerk-Recorder's Office Ms. Gemmell stated that revisions to Board Policy 037-Delegation of Authority to General manager to include easement acceptances was recently adopted at the January 19, 2023 Board Meeting, but did not include quitclaims, which is why two items are on the agenda today. Member Pilecki asked if this could be added to the policy. Staff responded they will prepare an update to include quitclaim acceptances, and return to a future Committee meeting for review. COMMITTEE ACTION: Recommended Board approval. The Committee provided input to staff to update Board Policy No. BP 037 to include execution of quitclaims for Board consideration. b. Review draft Position Paper to adopt a Resolution (1) authorizing execution of a Quitclaim Deed-Easement to relinquish rights on an original easement related to Job 3297 from the Property Owners located at 3272 Gloria Terrace, Lafayette; and (2) authorizing staff to record documents with the Contra Costa County Clerk-Recorder's Office The Committee had the same comments mentioned in Item 5.a. above. February 23, 2023 Special Board Meeting Agenda Packet- Page 103 of 122 Page 4 of 5 Real Estate, Environmental & Planning Committee Minutes January 31, 2023 Page 3 Chair Williams asked if there was a procedure for reimbursement on quitclaims paid by CentralSan. Mr. Kramer responded that if there was no money exchanged, the homeowner would only pay a fee through the Permit Counter to process. However, currently the District does not ask the homeowner for reimbursement because most times the cost would only be a small percentage of the fee which is minimal, and not worth staff time. Chair Williams requested that staff review whether a procedure should be developed for quitclaims where CentralSan has paid for the right-of-way. Mr. Bailey asked staff to address the nuances mentioned by the Committee to negotiate a fee when there was a cost associated with the acquisition of the easement. COMMITTEE ACTION: Recommended Board approval. The Committee directed staff to investigate and provide an update of whether a quitclaim reimbursement policy or procedure is needed. 6. Other Agenda Items a. Receive update of Net Zero Greenhouse Gas Emissions Initiative consulting services Ms. LaBella gave an overview of the information included in the agenda materials. Member Pilecki requested that staff consider offsetting costs while trying to achieve Net Zero emissions to obtain a balance in the environmental benefits and as well as costs. COMMITTEE ACTION: Received the update. b. Receive update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) Ms. Schectel provided an overview of the information provided in the agenda materials including a brief summary of the recent BACWA meetings. Chair Williams asked what the results of the East Bay Municipal Utility District (EBMUD) pilot project were. Ms. Schectel said EBMUD did see reductions and was a split battery seasonal nutrification project. [Not sure what this is about, so unclear to me the significance] February 23, 2023 Special Board Meeting Agenda Packet- Page 104 of 122 Page 5 of 5 Real Estate, Environmental & Planning Committee Minutes January 31, 2023 Page 4 The latest Sanitary Sewer Systems Waste Discharge Requirements (SSSWDR) were recently adopted and released. There is no real impact to Central San with the latest requirements. Member Pilecki asked if staff could prepare a brief report on SSSWDR key regulatory issues identified from the last year, as well as any significant changes that impact CentralSan. Ms. Schectel responded that staff is already working on a report and will return to a future Committee meeting with the information. COMMITTEE ACTION: Received the update. 7. Announcements Mr. Bailey announced that he will be attending the National Association of Clean Water Agencies (NACWA) Legislative Conference next month in Sonoma. 8. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items As noted above, the Committee requested the following future agenda items.- 1. tems.1. Amend the General Manager Delegation of Authority policy (BP 037) to include quitclaims (relinquishment of District rights) in addition to easements. 2. Review Committee concerns over whether a procedure should be developed for reimbursements on quitclaims for rights-of-way purchased by Central San. COMMITTEE ACTION: Received the list and provided direction to staff. 9. Future scheduled meetings Wednesday, February 22, 2023 at 9:00 a.m. Wednesday, March 22, 2023 at 9:00 a.m. Wednesday, April 19, 2023 at 9:00 a.m. 10. Adiournment— at 9:30 a.m. February 23, 2023 Special Board Meeting Agenda Packet- Page 105 of 122