HomeMy WebLinkAbout00. BOARD AGENDA 02-23-2023 (Special) CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
SPECIAL BOARD MEETING BOARD OF DIRECTORS
AGENDA BARBARA D.HOCKETT-President
M4RIAH N.LAURI=N-President Pro Tem
Thursday, February 23, 2023 MCHAELR.ACGILL
Virtual Meeting TAD J.PILECKI
2:30 PM DAVID R.WILLIAIVIS
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
February 23, 2023 Special Board Meeting Agenda Packet- Page 1 of 122
Open Session -Virtual Meeting
2:30 PM
(Video recorded)
Public Message - Meeting Participation Options due to COVI D-19
a. Pursuant to Government Code section 54953(e) and with findings made by the
Board of Directors on February 2, 2023 under Assembly Bill (AB) 361 provisions,
this meeting will be conducted virtually. This meeting will also be livestreamed
at centralsan.ora.
Members of the public interested in participating in the meeting or providing public
comment may opt to:
1. Teleconference: Join the meeting by conference call at: 1-209-425-2026/
Conference I D 364 684 468#
2. Email: Comments may be emailed before or during the meeting. Please email
your comment to sodCcDcentralsan.org. If addressing a particular agenda topic,
please identify the agenda item. In addition, a Speaker/Comment Card is
available online.
3. Join the Meeting Online: To join as a virtual participant, please contact the
Secretary of the District at sodQDcentralsan.org for the meeting invite.
All comments received electronically will be provided to the Board. Please contact
the Secretary of the District's office with any questions.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. January 12, 2023 Special Board meeting minutes
b. January 19, 2023 Regular Board meeting minutes
C. February 2, 2023 Special Board meeting minutes
d. February 9, 2023 Special Board meeting minutes
2. Approve expenditures incurred December 9, 2022 through January 5, 2023
3. Receive Budget-to-Actual Expenditure overview through the month of December 2022
February 23, 2023 Special Board Meeting Agenda Packet- Page 2 of 122
4. Adopt updated salary schedule effective February 23, 2023 for all District job
classifications
5. Adopt Resolution No. 2023-007 authorizing execution of a Quitclaim Deed-Easement to
relinquish rights on an original easement related to Job 3297 from the Property Owners
located at 3272 Gloria Terrace, Lafayette; and staff to record documents with the Contra
Costa County Clerk-Recorder's Office
6. Adopt Resolution Nos. 2023-008 through 2023-013 to accept Grant of Easement Deeds
(related to the Walnut Creek Sewer Renovations, Phase 14, District Project 8460)from
Property Owners at 1320, 1336, and 1390 Creekside Drive in Walnut Creek; authorize
execution of Quitclaim Deeds to the same Property Owners for Abandoned Easements
related to the Project; and authorizing staff to record the documents with the Contra Costa
County Clerk-Recorder's Office
7. Award a construction contract in the amount of$6,592,000 to C. Overaa & Co., the lowest
responsive and responsible bidder, for the Pump Station Upgrades, Phase 2B (Martinez
Pumping Station), District Project 100042; find the Project is exempt from the California
Environmental Quality Act; and authorize the General Manager to:
1. 1 nclude three alternative bid items to the contract award in a total amount of $1.32
million;
2. Transfer$581,000 from the contingency account to the Project; and
3. Amend three existing agreements with the following consultants in amounts not to
exceed:
$500,000 with Carollo Engineers, Inc., increasing the agreement to $2.5
million for Construction Management Services;
$410,000 with HDR Engineering, Inc., increasing the agreement to $1.2 million
for Engineering Services During Construction (ESDC); and
$350,000 with ArcSine Engineering, increasing the agreement to $1.0 million
for ESDC
8. Receive bid announcement of the Solids Handling Facility Improvements-Phase 1A,
District Project 7348; and grant an exception to Board Policy No. 037, Delegation of
Authority to General Manager, to amend four existing professional engineering services
agreements, as may be needed, up to a combined total not to exceed $750,000 for final
design and bid phase support services
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
OTHER BOARD ACTION ITEMS
9. Receive update on Central San's Diversity, Equity, and Inclusion (DEI) initiative; and
authorize the General Manager to execute an amendment to an existing professional
consulting services agreement with Bernardo M. Ferdman, DBA Ferdman Consulting, in
an amount not to exceed $237,605, increasing the total cost ceiling to $343,356, to
continue DEI consulting and facilitation services through March 31, 2024
(30-minute presentation led by Dr. Ferdman)
Staff Recommendation (Motion Required): Authorize the General Manager to
execute an amendment to an existing professional consulting services
agreement in an amount not to exceed $237,605 with Bernardo M. Ferdman, DBA
Ferdman Consulting, increasing the total cost ceiling to $343,356, to continue DEI
consulting and facilitation services through March 31, 2024.
February 23, 2023 Special Board Meeting Agenda Packet- Page 3 of 122
10. Authorize the General Manager to 1) execute a purchase agreement in an amount not to
exceed $5.5 million with Trojan Technologies Group ULC for ultraviolet (UV) disinfection
equipment and special services for the UV Disinfection Replacement, District Project
100012; and 2) amend an existing professional engineering services agreement with
Carollo Engineers, Inc. in an amount not to exceed $4.4 million, increasing the cost ceiling
to $5.3 million for final design services
(10-minute staff presentation)
Staff Recommendation (Motion Required): Authorize the General Manager to
proceed with the following actions for the Ultraviolet (UV) Disinfection
Replacement, District project 100012:
A) Execute a purchase agreement in an amount not to exceed $5.5 million with
Trojan Technologies Group ULC for UV disinfection equipment and special
services; and
B) Amend an existing professional engineering services agreement with Carollo
Engineers, Inc. in an amount not to exceed $4.4 million, increasing the cost ceiling
to $5.3 million for final design services.
REPORTS AND ANNOUNCEMENTS
11. General Manager-Announcements
a. Announcements - February 23, 2023
Staff Recommendation: Receive the announcements.
12. Counsel for the District
13. Secretary of the District
14. Board Members - Committee Minutes
a. January 23, 2023 - Engineering & Operations Committee - Chair Pilecki and
Member McGill
b. January 24, 2023 - Finance Committee - President Hockett and Member Lauritzen
C. January 31, 2023 - Special Real Estate, Environmental & Planning Committee -
Chair Williams and Member Pilecki
d. February 6, 2023 - Engineering & Operations Committee - Chair Pilecki and
Member McGill
e. February 7, 2023 -Administration Committee - Chair Lauritzen and Member McGill
Staff Recommendation: Receive the Committee minutes.
15. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
February 23, 2023 Special Board Meeting Agenda Packet- Page 4 of 122
a. Member Lauritzen
• January 26, 2023 - East Bay Leadership Council Speaker Series Event,
Concord
• February 2, 2023 - Contra Costa Mayors Conference, Walnut Creek
• February 13-16, 2023 - National Association of Clean Water Agencies
(NACWA) Legislative Conference, Sonoma
Member McGill
• February 2, 2023 - Contra Costa Mayors Conference, Walnut Creek
• February 13-16, 2023 - NACWA Legislative Conference, Sonoma
Member Pilecki
• February 1, 2023 - City of Concord's 38th Annual Mayors State of the City
Luncheon, Concord
Member Williams
President Hockett
• January 25-27, 2023 - California Association of Sanitation Agencies (CASA)
Winter Conference, Palm Springs
• February 13, 2023 - Contra Costa Special Districts Association (CCSDA) 30th
Anniversary Interview, Concord
Staff Recommendation: Receive the reports and announcements.
16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
17. Board Members - Other Items
a. Hold discussion regarding staff support of Board Members and Board Liaison
appointments to respective County Board of Supervisors Districts
(No presentation is planned;staff will be available to answer questions)
Staff Recommendation: Receive information and hold discussion; provide
direction to staff as applicable. (Motion may be appropriate)
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
February 23, 2023 Special Board Meeting Agenda Packet- Page 5 of 122
CLOSED SESSION
18. Conference with labor negotiators pursuant to Government Code Section 54957.6:
[Two Matters: COVID-19 Vaccination Mandate, Consumer Price Index(CPI)]
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L.Alm, Esq., District Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
February 23, 2023 Special Board Meeting Agenda Packet- Page 6 of 122