HomeMy WebLinkAbout01. Review results of 2022 Board Self-Evaluation Survey, and identify potential work areas Page 1 of 4
Item 1.
CENTRALSAN
Jdf A- hom
CENTRAL CONTRA COSTA SANITARY DISTRICT
February 2, 2023
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: REVIEW RESULTS OF 2022 BOARD SELF-EVALUATION SURVEY, AND
IDENTIFY POTENTIAL WORK AREAS FOR THE BOARD, IF ANY
Consultant Becky Lunders from Total Team Works will present the results of the 2022 Board of Directors
self-evaluation survey for discussion.
Following is the proposed workshop agenda outline:
Time Topic
1:30 Why We're Here
Insight from Surveys and Interviews
1:45 Ensure Healthy Dialogue — More of this, less of that
2:05 The Role of the Board — What it is. What it is not.
Understanding Limitations
2:25 Identify and Prioritize Projects — Ideas or Projects you would like to address
How to get it on the agenda
2:45 Becoming a Fully Functioning Team
How will you contribute to moving forward as a cohesive team?
3:00 Thank You
ATTACHMENTS:
1. Workshop Material
February 2, 2023 Special Board Meeting Agenda Packet- Page 4 of 19
Page 2 of 4
Central Contra Costa Sanitary District 12023
Central SAN Board Retreat 2023 �NjlSAN
Facilitator: Becky Lunders, teamWorks
CENTRAL CONTRA COSTA SANITARY DISTRICT
Insight from Surveys & Interviews
w&dACr
What's •
working well? •
Respectful
Perspectives
Mission-focused
Healthy Discussion Where are we
CENTRAL SAN getting stuck? •
Prioritize Projects
Role?
Feel Heard
FOCUS Li,ten
Opportunities •
to do better •
M •
Ensure Healthy Dialogue
More of This Less of That
A simple way to accept and build on what others have initiated:
teamWorks totalteamWorks.com becky@totalteamWorks.com
February 2, 2023 Special Board Meeting Agenda Packet- Page 5 of 19
Page 3 of 4
Central Contra Costa Sanitary District 2023
Role of the Board
What It Is What It Is Not
O = e
sm
Understanding Limitations
Identify & Prioritize Projects
How to Get on the Agenda
Projects/Ideas I'd Like Us to Tackle
•
•
•
•
•
teamWorks totalteamWorks.com becky@totalteamWorks.com
February 2, 2023 Special Board Meeting Agenda Packet- Page 6 of 19
Page 4 of 4
Central Contra Costa Sanitary District 12023
Becoming a Highly Effective Team
Adapted from The Five Habits of Dysfunctional Teams by Patrick Lencioni
IWAbsence of trust IF
At
Fear of conflict i
i
Lack of commitment
Avoid
accountability
Inattention
to results Mill
T1 Ab At
How will you contribute to moving forward as a cohesive team?
INHALE THE FUTURE,
EKHALE THE PAST.
Becky Lunders of team Works is a consultant in leadership development, people
management and capacity building. Her facilitation helps organizations create
connection and focus on their mission. Becky can be reached at 707.799.1237 or
I)ecky@totalteamWorks.com.
31
teamWorks totalteamWorks.com becky@totalteamWorks.com
February 2, 2023 Special Board Meeting Agenda Packet- Page 7 of 19
•
CENTRAL SAN
VIRTUAL BOARD RETREAT
FEB 2, 2023
FACILITATED BY:
�mCC$DCENTRAL SAN Becky Lunders,teamWorks
r
CENTRAL CONTRA COSTA SANITARY DISTRICT becky@totalteamWorks.com °.
WWY WE'RE 14ERE
,A -- -
w
`a-65D CENTRAL SAN _
CENTRAL CONTRA COSTA SANITARY DISTRICT Mmm"4-
i
v�
.i
war
i
BUSTER
MY OFFIFFICE MATE
y _ ✓
Becky Lunders, Facilitator
teamWorks
becky@totalteamWorks.com
EVERY G
A���D CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
J
The secret of
change is to
focus all of your
energy not on
fighting the old
but on building
the new.
SOCRATES
000, 111
`ma,M CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
INSIGHT FROM SURVEY & INTERVIEWS
WHAT'S WORKING WELL?
• We do great work
• Underlying knowledge is fantastic
We are successful at the basics of a
wastewater utility—finance,
regulations, sustainability, safety,
capital improvement
• Deeply committed to the district work
,C��C$D CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
INSIGHT FROM SURVEY & INTERVIEWS
WHERE ARE WE GETTING STUCK?
µ.,- .• Personal conflicts get in the way of the
.'.'..jor district business we are charged to conduct
New priorities & projects derail our work.
c :tea`•._ 4Y.
- z -
Where do we focus with the bandwidth we
have as a Board?
Not always respectful and patient
`waS CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT MEMSIM
OPPORTUNITIES TO
CREATE A BETTER Respectful
Perspectives
BOARD Mission-focused
DiscussionHealthy
PrioritizeCENTRALSAN
Projects
Role?
Feel Heard
F""5 Listen
.�����D CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
INSIGHT FROM SURVEY & INTERVIEWS
OPPORTUNITIES TO DO BETTER
• Enhance Dialogue. Discussion is stifled by conflicts.
We are quick to judge, not always strategic with
interactions. Strong emotion gets in the way. Must
find a way to move forward together.
• Define tole of Board Member:: (get out of the
weeds, focus on what we're charged to do); need
clarity on Board/staff interaction and understanding
of limitations
• Identify & Prioritize Project! so we can get more
`swASCENTRAL SAN done within Board guidelines
CENTRAL CONTRA COSTA SANITARY DISTRICT RMIRIM
OPPORTUNITIES TO DO BETTER GROUND RULES
• Listen
ENSURE HEALTHY DIALOGUE
• Contribute
• 0 •
TWE ROLE OF BOARD MEMBERS
• Engage — silence phones
• Check your nonverbals
IDENTIFY & PRIORITIZE PR03-ECTS
D CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
ENSURE HEALTHY DIALOGUE
EVERYONE IS HEARD, NEALTNY DISCUSSION TAKES PLACE, RESPECT IS GIVEN.
MORE OF NNIS LESS OF TNAT
G U at�.5 p5 r-h v e Rea Cfh svt- -�IC kS 6vx Frit 4 bbl.
R6htf kSuint p`h untie, \r4eymph'fS I Se(� rnG
�hu5't C on U P.�Sap��iD�l� �•�IP.Gc�S re�� I
`mIS CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT I(
•
Y ..e A GREAT WAY TO
,
ACCEPT AND BUILD ON
WHAT OTHERS HAVE
INITIATED
YES , AND...
.�����D CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT -- .J
TWE ROLE OF BOARD MEMBERS
WWA-T IT IS • aft •
WHAT IT Is NOT
zo- PA &. rv %. P6 yn
rgre Y\of- an ew w-tl'6 ll�l
-�S c,iQ r pm��'1n i I�� but Te4w IYIe(Kteex
ckiy� IK rot paol
C oalt S do {- dhvc� cess ar Mrs sem'
act V-4 w-S `
educAd, pub(1c 1( 1a1'66-ti
,admS CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
One of the LISTEN
most sincere
forms of respect
is actually
listening to
what another LEARN
has to say. »
.�xiCsa CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD / STAFF INTERACTION ; 0 0
UNDERSTANDING LIMITATIONS
0 • How information is passed along
• What BM's can do with information
O
`WAS CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
IDENTIFY & PRIORITIZE (PROTECTS
^Focus Ner&s
PET PROTECTS / IDEAS NOW TO GET IT ON TWE AGENDA
YOU'D LIKE TO TACKLE
Sua4-e o� qvu� s `cVV mtn
e�\*�v �ud�� Process 2. emnS�n s uns
Ne-4 zero �ak-'ims04A5 3. WeA -to
sS -b it
- �
A-
.�����D CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
TWE POWER
IS IN .
..i TOGETHER,
TWE BOARD OCEAN.
WE ARE AN
`d—I&CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
T14E 5 DYSFUNCTIONS OF A TEAM
BY PATRICK L.ENCIONI
ccountability
commitment
` � • •
SEN conflict
•
trust
•
.�����D CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
INHALE THE FUTURE,
EXHALE THE PAST.
CCD CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT Wfb jYll W
2023 Central San i•. • Retreat
HOW WILL YOU CONTRIBUTE TO MOVING
19
FORWARD AS A COHESIVE TEAM?
.�����D CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
facilitated by •