HomeMy WebLinkAbout01. Review results of 2022 Board Self-Evaluation Survey, and identify potential work areas Page 1 of 4 Item 1. CENTRALSAN Jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT February 2, 2023 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: REVIEW RESULTS OF 2022 BOARD SELF-EVALUATION SURVEY, AND IDENTIFY POTENTIAL WORK AREAS FOR THE BOARD, IF ANY Consultant Becky Lunders from Total Team Works will present the results of the 2022 Board of Directors self-evaluation survey for discussion. Following is the proposed workshop agenda outline: Time Topic 1:30 Why We're Here Insight from Surveys and Interviews 1:45 Ensure Healthy Dialogue — More of this, less of that 2:05 The Role of the Board — What it is. What it is not. Understanding Limitations 2:25 Identify and Prioritize Projects — Ideas or Projects you would like to address How to get it on the agenda 2:45 Becoming a Fully Functioning Team How will you contribute to moving forward as a cohesive team? 3:00 Thank You ATTACHMENTS: 1. Workshop Material February 2, 2023 Special Board Meeting Agenda Packet- Page 4 of 19 Page 2 of 4 Central Contra Costa Sanitary District 12023 Central SAN Board Retreat 2023 �NjlSAN Facilitator: Becky Lunders, teamWorks CENTRAL CONTRA COSTA SANITARY DISTRICT Insight from Surveys & Interviews w&dACr What's • working well? • Respectful Perspectives Mission-focused Healthy Discussion Where are we CENTRAL SAN getting stuck? • Prioritize Projects Role? Feel Heard FOCUS Li,ten Opportunities • to do better • M • Ensure Healthy Dialogue More of This Less of That A simple way to accept and build on what others have initiated: teamWorks totalteamWorks.com becky@totalteamWorks.com February 2, 2023 Special Board Meeting Agenda Packet- Page 5 of 19 Page 3 of 4 Central Contra Costa Sanitary District 2023 Role of the Board What It Is What It Is Not O = e sm Understanding Limitations Identify & Prioritize Projects How to Get on the Agenda Projects/Ideas I'd Like Us to Tackle • • • • • teamWorks totalteamWorks.com becky@totalteamWorks.com February 2, 2023 Special Board Meeting Agenda Packet- Page 6 of 19 Page 4 of 4 Central Contra Costa Sanitary District 12023 Becoming a Highly Effective Team Adapted from The Five Habits of Dysfunctional Teams by Patrick Lencioni IWAbsence of trust IF At Fear of conflict i i Lack of commitment Avoid accountability Inattention to results Mill T1 Ab At How will you contribute to moving forward as a cohesive team? INHALE THE FUTURE, EKHALE THE PAST. Becky Lunders of team Works is a consultant in leadership development, people management and capacity building. Her facilitation helps organizations create connection and focus on their mission. Becky can be reached at 707.799.1237 or I)ecky@totalteamWorks.com. 31 teamWorks totalteamWorks.com becky@totalteamWorks.com February 2, 2023 Special Board Meeting Agenda Packet- Page 7 of 19 • CENTRAL SAN VIRTUAL BOARD RETREAT FEB 2, 2023 FACILITATED BY: �mCC$DCENTRAL SAN Becky Lunders,teamWorks r CENTRAL CONTRA COSTA SANITARY DISTRICT becky@totalteamWorks.com °. WWY WE'RE 14ERE ,A -- - w `a-65D CENTRAL SAN _ CENTRAL CONTRA COSTA SANITARY DISTRICT Mmm"4- i v� .i war i BUSTER MY OFFIFFICE MATE y _ ✓ Becky Lunders, Facilitator teamWorks becky@totalteamWorks.com EVERY G A���D CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT J The secret of change is to focus all of your energy not on fighting the old but on building the new. SOCRATES 000, 111 `ma,M CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT INSIGHT FROM SURVEY & INTERVIEWS WHAT'S WORKING WELL? • We do great work • Underlying knowledge is fantastic We are successful at the basics of a wastewater utility—finance, regulations, sustainability, safety, capital improvement • Deeply committed to the district work ,C��C$D CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT INSIGHT FROM SURVEY & INTERVIEWS WHERE ARE WE GETTING STUCK? µ.,- .• Personal conflicts get in the way of the .'.'..jor district business we are charged to conduct New priorities & projects derail our work. c :tea`•._ 4Y. - z - Where do we focus with the bandwidth we have as a Board? Not always respectful and patient `waS CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT MEMSIM OPPORTUNITIES TO CREATE A BETTER Respectful Perspectives BOARD Mission-focused DiscussionHealthy PrioritizeCENTRALSAN Projects Role? Feel Heard F""5 Listen .�����D CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT INSIGHT FROM SURVEY & INTERVIEWS OPPORTUNITIES TO DO BETTER • Enhance Dialogue. Discussion is stifled by conflicts. We are quick to judge, not always strategic with interactions. Strong emotion gets in the way. Must find a way to move forward together. • Define tole of Board Member:: (get out of the weeds, focus on what we're charged to do); need clarity on Board/staff interaction and understanding of limitations • Identify & Prioritize Project! so we can get more `swASCENTRAL SAN done within Board guidelines CENTRAL CONTRA COSTA SANITARY DISTRICT RMIRIM OPPORTUNITIES TO DO BETTER GROUND RULES • Listen ENSURE HEALTHY DIALOGUE • Contribute • 0 • TWE ROLE OF BOARD MEMBERS • Engage — silence phones • Check your nonverbals IDENTIFY & PRIORITIZE PR03-ECTS D CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT ENSURE HEALTHY DIALOGUE EVERYONE IS HEARD, NEALTNY DISCUSSION TAKES PLACE, RESPECT IS GIVEN. MORE OF NNIS LESS OF TNAT G U at�.5 p5 r-h v e Rea Cfh svt- -�IC kS 6vx Frit 4 bbl. R6htf kSuint p`h untie, \r4eymph'fS I Se(� rnG �hu5't C on U P.�Sap��iD�l� �•�IP.Gc�S re�� I `mIS CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT I( • Y ..e A GREAT WAY TO , ACCEPT AND BUILD ON WHAT OTHERS HAVE INITIATED YES , AND... .�����D CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT -- .J TWE ROLE OF BOARD MEMBERS WWA-T IT IS • aft • WHAT IT Is NOT zo- PA &. rv %. P6 yn rgre Y\of- an ew w-tl'6 ll�l -�S c,iQ r pm��'1n i I�� but Te4w IYIe(Kteex ckiy� IK rot paol C oalt S do {- dhvc� cess ar Mrs sem' act V-4 w-S ` educAd, pub(1c 1( 1a1'66-ti ,admS CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT One of the LISTEN most sincere forms of respect is actually listening to what another LEARN has to say. » .�xiCsa CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD / STAFF INTERACTION ; 0 0 UNDERSTANDING LIMITATIONS 0 • How information is passed along • What BM's can do with information O `WAS CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT IDENTIFY & PRIORITIZE (PROTECTS ^Focus Ner&s PET PROTECTS / IDEAS NOW TO GET IT ON TWE AGENDA YOU'D LIKE TO TACKLE Sua4-e o� qvu� s `cVV mtn e�\*�v �ud�� Process 2. emnS�n s uns Ne-4 zero �ak-'ims04A5 3. WeA -to sS -b it - � A- .�����D CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT TWE POWER IS IN . ..i TOGETHER, TWE BOARD OCEAN. WE ARE AN `d—I&CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT T14E 5 DYSFUNCTIONS OF A TEAM BY PATRICK L.ENCIONI ccountability commitment ` � • • SEN conflict • trust • .�����D CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT INHALE THE FUTURE, EXHALE THE PAST. CCD CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT Wfb jYll W 2023 Central San i•. • Retreat HOW WILL YOU CONTRIBUTE TO MOVING 19 FORWARD AS A COHESIVE TEAM? .�����D CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT facilitated by •