HomeMy WebLinkAbout09. Adopt new Board Policy No. BP 050, Central San Proclamations and ResolutionsItem 9.
BOARD OF DI RECTORS
POSIT ION PA PER
M E E T ING D AT E:J A NUA RY 19, 2023
S UB J E C T: A D O P T NE W B O A R D P O L I C Y NO. B P 050 - CENT RAL SAN
PROCL AMAT IONS AND RESOL UTIONS
S UB M I T T E D B Y:
E MI LY B A R NE T T, C O MMUNI C AT I O NS A ND
G O V E R NME NT R E L AT I O NS MA NA G E R
I NI T I AT I NG D E PART M E NT:
A D MI NI S T R AT I O N-C O MM S V C S A ND
I NT E R G O V R E L
RE V IE WE D B Y:P HI L I P L E I B E R , D I R E C TO R O F F I NA NC E A ND A D MI NI S T R AT I O N
Roger S. Bailey
General Manager
K enton L . Alm
District Counsel
IS S UE
C entral San currently has no parameters or process to determine when to issue proclamations and
resolutions to external individuals or groups.
B AC K G RO UND
C urrently, Central S an has the ability to honor community leaders with agency proclamations (C ertif icates
of R ecognition/A ppreciation) and resolutions. However, there are no parameters or a set process on how
these proclamations and resolutions should be issued. I n the past, an individual Board Member or the
General Manager has made a request to honor a specif ic person. Generally, resolutions are saved for
those individuals or groups that have a direct nexus with Central S an, such as water and wastewater retiring
General Managers. P roclamations have been utilized f or those individuals or groups that are highly
deserving of recognition, but may fall outside of the water/wastewater connection.
January 19, 2023 Regular Board Meeting Agenda Packet - Page 59 of 319
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ALT E RNAT I V E S /C O NS I D E RAT IO NS
1. T he B oard could choose to continue with the current undef ined process for providing proclamations
and resolutions.
2. One consideration would be a process or defined policy, that would allow f or ease and timeliness for
staf f to process requests, to ensure meeting quick turnarounds times for proclamations. R esolutions
take more time to acquire detailed information, draft, approve language internally, add to the agenda
for a B oard Meeting, and present to the B oard.
W hereas, proclamations allow for substantive recognition while allowing staff to quickly process to
meet necessary deadlines f or presentations. A proposed policy is attached f or consideration.
F I NANC IAL I M PAC T S
None.
C O M M I T T E E RE C O M M E ND AT IO N
T he Administration Committee reviewed this matter at its J anuary 3, 2023 meeting and
recommended approval.
RE C O M M E ND E D B O ARD AC T I O N
Adopt the proposed new Board P olicy No. B P 050- Central San Proclamations and Resolutions.
Strategic Plan Tie-I n
G O A L O N E: Customer and C ommunity
Strategy 1 – Deliver high-quality customer service, Strategy 3 - Build neighborhood and industry relations
AT TAC HM E NT S :
D escription
1. P roposed new Board P olicy
January 19, 2023 Regular Board Meeting Agenda Packet - Page 60 of 319
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Number: BP 050
Related Admin. Procedure: N/A
Authority: Board of Directors
Adopted: January 19, 2023
Revised:
Reviewed: January 3, 2023
Initiating Dept./Div.: Communications/Secretary of the District
BOARD POLICY
CENTRAL SAN PROCLAMATIONS AND RESOLUTIONS
PURPOSE
The purpose of the Policy is to clarify the District’s process for issuing District
proclamations and resolutions.
POLICY
This policy statement for District proclamations and resolutions establishes the criteria
for when to provide these acknowledgments to deserving individuals or groups.
The process to meet this policy is outlined below.
Resolutions:
During a Board Meeting, Board Members may request a resolution for deserving
external individuals or groups on behalf of Central San. With the consensus of the
Board, staff shall prepare the resolution for a future Board Meeting and vote of the
Board of Directors. Staff may also request resolutions, and the General Manager will
determine whether the potential resolution should be placed on a Board agenda.
Proclamations:
Board Members may request proclamations (Certificates of Recognition/Appreciation) at
a Board Meeting or by Board Members to the General Manager. The General Manager
will direct staff to issue the proclamation and will include the proclamation information at
a future Board Meeting under General Manager announcements. Staff may also request
proclamations and, at the discretion of the General Manager, be approved . The
information will be provided to the Board at a future Board Meeting under General
Manager announcements.
[Original retained by the Secretary of the District]
January 19, 2023 Regular Board Meeting Agenda Packet - Page 61 of 319
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