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Home My WebLink About04.a. Approve minutes of meeting held 12-15-2022Item 4.a. J anuary 19, 2023 T O: HO NO R A B L E B O A R D O F D I R E C TO R S F RO M :K AT I E YO UNG, S E C R E TA RY O F T HE D I S T R I C T S UB J E C T: D E C E MB E R 15, 2022 B O A R D ME E T I NG MI NUT E S Attached are the draf t minutes of the above Board meeting. AT TAC HM E NT S : D escription 1. Draft Minutes of 12-15-22 meeting January 19, 2023 Regular Board Meeting Agenda Packet - Page 25 of 319 Page 1 of 8 MINUTES*1 REGULAR BOARD MEETING Virtual Meeting Thursday, December 15, 2022 2:30 p.m. Open Session – Virtual Meeting (Video recorded) NOTICE This meeting was held virtually pursuant to findings made by the Board of Directors on December 1, 2022 under Assembly Bill (AB) 361 related to the ongoing COVID-19 pandemic. The agenda provided options in which members of the public could participate. ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Hockett, Lauritzen, McGill, Pilecki, Williams ABSENT: Members: None PLEDGE OF ALLEGIANCE Ms. Young recited the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. * These summary minutes are supplemented by a corresponding video recording available on the District’s website at centralsan.org. BOARD OF DIRECTORS: DAVID R. WILLIAMS President BARBARA D. HOCKETT President Pro Tem MARIAH N. LAURITZEN MICHAEL R. MCGILL TAD J. PILECKI DRAFT January 19, 2023 Regular Board Meeting Agenda Packet - Page 26 of 319 Page 2 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2022 Board Meeting Minutes - Page 2 _______________________________________________________________________________________ AWARDS AND PRESENTATIONS 1. Receive the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year 2020 -21 Finance Manager Kevin Mizuno reviewed the presentation included in the agenda materials BOARD ACTION: Received the award. Ms. Young interrupted the meeting at this point and stated that the District’s livestream was not operating correctly, and Board action needed to cease. The Board took a brief recess and returned with livestream at 2:54 p.m. CONSENT CALENDAR 2. Approve the following: a. December 1, 2022 Board meeting minutes 3. Set a public hearing for January 19, 2023 at 2:30 p.m. to consider establishing Houston Court Area Contractual Assessment District (CAD) No. 2022-1 in Danville 4. Adopt proposed revisions to amend and retitle Board Policy No. BP 034 – Reporting Protocol for Ethics Hotline 5. A proposed revisions to Board Policy No. BP 042 – Other Post-Employment Benefits (OPEB) Funding 6. Adopt Resolution Nos. 2022-082 to 2022-084 pertaining to the Ultraviolet Disinfection Replacement Project, District Project 100012 that will:  Approve funding eligibility from the California State Water Resources Control Board (SWRCB) Clean Water State Revolving Fund (SRF) for the project;  Approve reimbursement from the SRF Loan; and  Find the Project is exempt from the California Environmental Quality Act (CEQA) and file a Notice of Exemption accordingly BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. HEARINGS 7. Conduct a hearing to consider Mr. Bryn Bowman's appeal of a staff decision that Capacity Fees in the amount of $6,738.40 are owed for an Accessory Dwelling Unit (ADU) at 3432 St. Mary's Road in Lafayette January 19, 2023 Regular Board Meeting Agenda Packet - Page 27 of 319 Page 3 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2022 Board Meeting Minutes - Page 3 _______________________________________________________________________________________ Senior Engineer Thomas Brightbill reviewed the history behind an appeal granted at the November 3, 2022 Board meeting and advised that Items 7 and 8 for consideration at this meeting were similar appeals from customers in Lafayette and Orinda. President Williams opened the hearing for Item 7. Hearing no public comments, he immediately closed the hearing. BOARD ACTION: Conducted the hearing. Motion was made by Member Pilecki and seconded by Member Lauritzen to grant the appeal for the referenced property. Motion passed by unanimous roll call vote. 8. Conduct a hearing to consider Ms. Theresa Ellis' appeal of a staff decision that Capacity Fees in the amount of $7,801.72 are owed for an Accessory Dwelling Unit (ADU) at 51 Charles Hill Road in Orinda Information regarding this item was discussed in correlation with the previous item, Item 7. President Williams opened the hearing for this agenda item.. Orinda resident, Terry Ellis addressed the Board and clarified that her current plans obtained a County and City stamp but not a Central San stamp that she was unaware of its necessity. Hearing no additional comments, President Williams closed the hearing at . BOARD ACTION: Conducted the hearing. Motion was made by Member Lauritzen and seconded by Member Hockett to grant the appeal for the referenced property. Motion passed by unanimous roll call vote. Planning and Development Services Division Manager Danea Gemmell advised the Board that staff will come back in 2023 with language to update the District Code to address past situations. COVID-19 PANDEMIC RESPONSE 9. Receive update on Central San’s response to COVID-19 and other viruses Communications and Government Relations Manager Emily Barnett reviewed the presentation included in the agenda materials. Member Pilecki inquired about Central San’s stand on re-implementing mask mandates. Human Resources and Organizational Manager Teji O’Malley advised that currently masking is being encouraged nationally, but there was currently County mandate January 19, 2023 Regular Board Meeting Agenda Packet - Page 28 of 319 Page 4 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2022 Board Meeting Minutes - Page 4 _______________________________________________________________________________________ about masking. She advised that should masking become mandated she would return to the Board to hold further discussions. BOARD ACTION: Received the update. OTHER BOARD ACTION ITEMS 10. Consider renewal of findings pursuant to the Brown Act provisions provided under Assembly Bill 361 to continue the use of teleconference/hybrid participation for Board and Board Committee meetings for a 30-day period effective December 16, 2022 BOARD ACTION: Motion was made by Member Hockett and seconded by Member Lauritzen to reestablish findings of a state emergency and local health recommendations to continue virtual/hybrid meetings pursuant to Brown Act provisions provided under AB 361 for a 30-day period effective December 16, 2022. Motion passed by unanimous roll call vote. Member Pilecki requested further clarification on the new Brown Act laws being enacted January 1. Ms. Young advised that with the approval today of an additional - 30-days under AB 361, the Board could remain virtual until the emergency declaration is terminated on February 28 by the Governor. District Counsel Kent Alm advised that he will bring more information at the first Board meeting in January. 11. Receive and approve 2023 Board Committee and other assignments - President- Elect Hockett BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Hockett to approve the 2023 Board Committee and other assignments, effective January 1, 2023. Motion passed by unanimous roll call vote. 12. Adopt Resolution No. 2022-085 establishing the schedule of 2023 regular Board Standing Committee meetings BOARD ACTION: Motion was made by Member Hockett and seconded by Member Lauritzen to adopt the proposed resolution and schedule of regular 2023 Board Standing Committee meetings, as presented. Motion passed by unanimous roll call vote. 13. Hold discussion on Residential Sewer Service Charge rates for Accessory Dwelling Units (ADU) as a potential new classification Ms. Gemmell reviewed the presentation included in the agenda materials. January 19, 2023 Regular Board Meeting Agenda Packet - Page 29 of 319 Page 5 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2022 Board Meeting Minutes - Page 5 _______________________________________________________________________________________ There was a lengthy discussion about the verbiage regarding ADU’s and the definition of an ADU. Staff stated that they are committed to coming back to the Board to further discuss the ADU definition at the Board’s request. BOARD ACTION: Received the information and held discussion. REPORTS AND ANNOUNCEMENTS 14. General Manager – Reports a. Receive the Fiscal Year 2021-22 Risk Management Annual Report Risk Management Administrator Shari Deutsch reviewed the agenda materials included in agenda packet. BOARD ACTION: Received the report. b. Receive recap of 2022 Innovations Fair Management Analyst Christina Gee reviewed the presentation included in the agenda materials. BOARD ACTION: Received the update. 15. General Manager – Announcements a. Announcements - December 15, 2022 Other than the announcements provided with the agenda materials, no further announcements were made. BOARD ACTION: Received the announcements. 16. Counsel for the District - No report. 17. Secretary of the District Ms. Young announced the following upcoming Board and Committee meetings:  Finance – Monday, December 19 at 2:00 p.m.  Administration – Tuesday, January 3 at 9:30 a.m.  Engineering & Operations – Thursday, January 5 at 2:00 p.m.  Board Financial Planning Workshop – Thursday, January 12 at Noon  Real Estate, Environmental & Planning – Wednesday, January 18 at 9:00 a.m. BOARD ACTION: Received the announcements. January 19, 2023 Regular Board Meeting Agenda Packet - Page 30 of 319 Page 6 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2022 Board Meeting Minutes - Page 6 _______________________________________________________________________________________ 18. Board Members - Committee Minutes a. December 6, 2022 - Administration Committee – Chair Pilecki and Member Lauritzen b. December 7, 2022 - Engineering & Operations Committee – Chair Lauritzen and Member Hockett BOARD ACTION: Received the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett - No report. Member Lauritzen  December 1, 2022 Contra Costa County Mayors Conference Meeting, Richmond Member McGill Member McGill provided a written report covering his announcements and other meetings. Member Pilecki - No report. President Williams - No report. BOARD ACTION: Received the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. January 19, 2023 Regular Board Meeting Agenda Packet - Page 31 of 319 Page 7 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2022 Board Meeting Minutes - Page 7 _______________________________________________________________________________________ ADJOURNMENT The meeting was adjourned at 4:35 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California January 19, 2023 Regular Board Meeting Agenda Packet - Page 32 of 319 Page 8 of 8