HomeMy WebLinkAbout00. BOARD AGENDA 01-19-2023REGULAR BOARD ME E T ING BOARD OF DIRECTORS
BARBARA D. HOCKETT - President
MARIAH N. LAURITZEN - President Pro Tem
MICHAEL R. MCGILL
TAD J. PILECKI
DAVID R. WILLIAMS
PHONE: (925) 228-9500
FAX: (925) 372-0192
www.centralsan.org
A G E N D A
T hursday, J anuary 19, 2023
Virtual Meeting
2:30 P M
INFORM ATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
r eco r d. The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER M ATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment. The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available. After the public has commented, the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COM M ENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at www.centralsan.org. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AM ERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at (925) 229-7303 or k young@centralsan.org.
VIDEOTAPING OF M EETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
January 19, 2023 Regular Board Meeting Agenda Packet - Page 1 of 319
Open S ession - Virtual M eeting
(Video recorded)
2:30 P M
Public Message - Meeting Participation Options due to C O V I D-19
a.Pursuant to Government Code section 54953(e) and with findings made by the
Board of Directors on J anuary 12, 2023 under Assembly Bill (A B ) 361 provisions,
this meeting will be conducted virtually. T his meeting will also be livestreamed
at centralsan.org.
Members of the public interested in participating in the meeting or providing public
comment may opt to:
1. Te le conference: Join the meeting by conference call at: 1-209-425-2026 /
Conference ID 112 711 813#
2. Email: C omments may be emailed before or during the meeting. P lease email
your comment to sod@centralsan.org. I f addressing a particular agenda topic,
please identif y the agenda item. I n addition, a S peaker/C omment Card is
available online.
3. J oin the M eeting Online: To join as a virtual participant, please contact the
Secretary of the D istrict at sod@centralsan.org f or the meeting invite.
All comments received electronically will be provided to the B oard. P lease contact
the S ecretary of the District's office with any questions.
R O L L C A L L
P L E D G E O F A L L E G I A NC E
P UB L I C C O MME NT P E R I O D
R E Q UE S T S TO C O NS I D E R MAT T E R S O UT O F O R D E R
AWA R D S A ND P R E S E NTAT I O NS
1.A dopt R esolution No. 2023-001 commending outgoing Board P resident D avid R .
W illiams for his service
S taff Recommendation (M otion Required): Adopt the resolution.
2.Receive the Best Work E xecution Management P rogram 2022 f rom Uptime Magazine
Guest Presenter: Terrence O'Hanlon, Uptime Magazine Publisher and Chief Executive
Officer
(5-minute presentation)
S taff Recommendation: Receive the award.
January 19, 2023 Regular Board Meeting Agenda Packet - Page 2 of 319
3.Receive the Government F inance Of f icers Association D istinguished Budget
P resentation Award for F iscal Year (F Y) 2022-23
(5-minute staff presentation)
S taff Recommendation: Receive the award.
C O NS E NT C A L E ND A R
4.A pprove the following:
a.D ecember 15, 2022 B oard meeting minutes
5.A pprove expenditures incurred November 18, 2022 through December 8, 2022
6.Receive F inancial Overview through the month of November 2022
7.S et a public hearing f or April 20, 2023 at 2:30 p.m. to consider establishing Sewer Service
Charge (S S C) and Recycled Water (Re W ) rates f or the next two fiscal years; and
authorize the S ecretary of the District to publish the public hearing notices
8.A dopt (1) a Resolution No. 2023-002 delegating authority to the General Manager to
execute easement acceptances and authorizing staf f to record the documents with the
Contra Costa County C lerk-Recorder, and (2) corresponding proposed revisions to Board
P olicy No. B P 037 – Delegation of Authority to General Manager
9.A dopt new B oard Policy No. B P 050 - Central San Proclamations and Resolutions
10.A dopt R esolution No. 2023-003 to accept an E asement Declaration related to L a Ruth
Manor S ubdivision for D istrict Project 100023, Walnut Creek Sewer R enovations, Phase
16, and authorizing staf f to record documents with the C ontra C osta C ounty Clerk-
Recorder
11.A dopt R esolution No. 2023-004 authorizing execution of a Real Property A greement f or
property located at 2623 C amino Ramon, located in the C ity of San Ramon and staf f to
record documents with the C ontra C osta C ounty Clerk-R ecorder
12.A uthorize the General Manager to amend an existing agreement with D LT Solutions, L L C
in an amount not to exceed $283,014, increasing the agreement cost ceiling to
$2,011,192, to switch Oracle C loud licensing to Hosted E mployee and increase licenses
in budgeting module
13.A uthorize the General Manager to execute a contract in an amount not to exceed
$213,500 with F oster & F oster to provide Other P ost-E mployment B enef its (O P E B ) and
pension actuarial services f or a five-year service period
14.A uthorize execution of a J oint P owers Authority Agreement with S acramento Regional
County Sanitation D istrict enabling C entral San to join the f ormation of the Northern
California Sanitation A gencies F inancing A uthority
15.Award a construction contract in the amount of $550,000 to R ehak General E ngineering,
the lowest responsive and responsible bidder, for the Annex S torage Building, D istrict
P roject 100003; f ind the Project is exempt f rom the C alif ornia E nvironmental Quality Act;
and authorize up to a 20-percent contingency
January 19, 2023 Regular Board Meeting Agenda Packet - Page 3 of 319
16.Rescind award of a construction contract to Always P aving, I nc., dba General
Construction, for D istrict-wide P atch P aving; award the construction contract in an amount
not to exceed $745,780 for these services to Morgan-B onanno, I nc.; and authorize up to a
30-percent contingency
Staff Recommendation (M otion Required): Adopt the C onsent C alendar as
recommended.
P UB L I C HE A R I NG S
17.Conduct a public hearing to consider approval of the Houston C ourt A rea Contractual
A ssessment District (C A D ) No. 2022-1 in D anville, District P roject 6745; and
A dopt R esolution 2023-005 conf irming compliance with C alif ornia Constitution,
A rticle X I I I D, Section 4 (Proposition 218);
A dopt R esolution 2023-006 approving the E ngineer's Report, assessments, interest
rate and financing period to be charged on f inanced assessments, ordering
improvement; and
A uthorize the General Manager to execute an agreement with Houston C ourt A rea
C A D No. 2022-1 participants
(5-minute staff presentation)
S taff Recommendation (M otion Required): C onduct the public hearing and
approve the Houston Court Area C AD No. 2022-1; adopt the proposed
resolutions; and authorize the execution of an agreement with the C AD
participants, as presented.
O T HE R B O A R D A C T I O N I T E MS
18.A ccept the (1) audited Annual Comprehensive F inancial Report (A C F R) f or the fiscal year
ended J une 30, 2022, perf ormed by Maze & Associates, and (2) independent auditors'
memorandum on internal control and required communications f or the fiscal year ended
J une 30, 2022
Guest Presenter: David Alvey, Maze & Associates
(10-minute presentation)
S taff Recommendation (M otion Required): Accept the audited AC F R and the
auditors' memorandum on internal control and required communications for fiscal
year ended J une 30, 2022.
19.Review draft Proposition 218 notice and authorize mailing of public notices of proposed
S ewer S ervice Charge (S S C) and Recycled Water (R E W ) Charge rate increases f or
F iscal Years 2023-24 and 2024-25
(No presentation is planned; staff will be available to answer questions)
S taff Recommendation (M otion Required): Review draft P roposition 218 notice.
Authorize the release of the S S C and RE W notices to the public.
January 19, 2023 Regular Board Meeting Agenda Packet - Page 4 of 319
C O V I D -19 R E S P O NS E UP D AT E
20.Receive update on C entral San's response to C O V I D-19 and other viruses
(No presentation is planned; staff will be available to answer questions)
S taff Recommendation: Receive the information.
R E P O RT S A ND A NNO UNC E ME NT S
21.General Manager - R eports
a.R eceive information on I ndustrial Users of C entral C ontra C osta Sanitary District's
public sewer system f ound to be in S ignificant Non-Compliance for 2022
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation: Receive the information.
b.R eceive list of pending B oard and Standing C ommittee f uture agenda items
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation: Receive the list.
22.General Manager - A nnouncements
a.Announcements - J anuary 19, 2023
Staff Recommendation: Receive the announcements.
23.Counsel f or the D istrict
24.S ecretary of the District
25.B oard Members - Committee Minutes
a.D ecember 14, 2022 - R eal E state, Environmental & P lanning Committee - Chair
Hockett and Member W illiams
b.D ecember 19, 2022 - F inance Committee - Chair Mc Gill and Member Pileck
(alternate)
c.J anuary 3, 2023 - A dministration C ommittee - C hair L auritzen and Member McGill
d.J anuary 5, 2023 - Engineering & Operations C ommittee - C hair Pilecki and Member
McGill
Staff Recommendation: Receive the Committee minutes.
26.B oard Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a.Member Lauritzen
Member McGill
J anuary 5, 2023 - C ontra C osta Mayors Conf erence, C ity of Hercules
January 19, 2023 Regular Board Meeting Agenda Packet - Page 5 of 319
Member Pilecki
Member W illiams
President Hockett
S taff Recommendation: Receive the reports and announcements.
27.B oard Members - Requests f or S tipend/R eimbursement or Conf erence Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
S taff Recommendation: Consider any requests.
E ME R G E NC Y S I T UAT I O NS
R E Q UE S T S F O R F UT UR E A G E ND A I T E MS
A NNUA L ME E T I NG O F FA C I L I T I E S F I NA NC I NG A UT HO R I T Y
28.A djourn Board meeting and reconvene as the C entral C ontra C osta Sanitary District
F acilities F inancing A uthority (F FA ) to conduct its Annual Meeting
Note: Board Members will not receive a separate or increased stipend for attendance
at this meeting.
(5-minute staff presentation)
S taff Recommendation: President Hockett to adjourn the Board meeting and 2022
F FA Vice-C hair D avid Williams will call to order a meeting of the F acilities
F inancing Authority as acting-Chair.
A D J O UR NME NT
January 19, 2023 Regular Board Meeting Agenda Packet - Page 6 of 319