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Home My WebLink About14.b. Receive recap of 2022 Innovations Fair Page 1 of 12 Item 14.b. CENTRALSAN Jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: CHRISTINA GEE, MANAGEMENT ANALYST REVIEWED BY: TEJI O'MALLEY HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT MANAGER ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE RECAP OF 2022 INNOVATIONS FAIR At the September 21, 2022 Employee Appreciation Picnic, Central San hosted its first in-person Innovations Fair to celebrate employees' creativity by showcasing innovative projects currently in progress or completed in the last two years. Featured projects were selected from nominations submitted by staff, and display booths were created by the innovators. Fair attendees voted for Innovation of the Year, and the winners were as follows: I NNOVATI ON OF THE YEAR: Debris-Catching Device for Maintenance Access Holes Innovators: Tifton Gantt and Loren Reimer(Collection System Operations (CSO)) RUNNER-UP: Improved Effluent with Dissolved Oxygen Set Point Change Innovators: Mike Allen (Plant Operations),Aaron Cortez (Plant Operations), and Michael Cunningham (Special Projects/Planning and Development Services) Other Featured Innovations with booth displays at the fair included the following: • 75th Anniversary Experience Innovators: Emily Barnett, Chris Carpenter, Kelsey Lansang, Ben Lavender, Ann Vallee, Joe Zumbo, retiree Charles Waltmire, and former intern Zoie Campbell (Communications) • Phone System Replacement Innovators: DmitryAbramov, Damon Dun, Matt Hart, Tim Hiteshew, Charles Mallory, Joseph Smith, George Solivar, Jose Vega, and retiree John Huie (Information Technology(I T)) • Tertiary Membrane Filtration Pilot Innovators:Amanda Cauble and Dan Frost(Planning and Applied Research) • UV Resource Planning Dashboard December 15, 2022 Regular Board Meeting Agenda Packet- Page 121 of 145 Page 2 of 12 Innovators: Khae Bohan (Asset Management), Mike Matthews (Asset Management), Neil Meyer(Plant Maintenance), Ian Morales (Asset Management), Jon Nicolaus (Plant Maintenance), and Carl Von Stetten (Asset Management) A poster board catalogued Recent Innovations in the Mechanical Maintenance Shop: • Heat Exchange Flushing Cart Innovator.-Anthony Smith (Mechanical Shop) • Return Activated Sludge Pump Improvements Innovators: Kenny Rosenstiel and Brian Walters (Mechanical Shop) • Diagnosing, Replacing, and Repairing the Furnace No. 2 Gearbox Using Motion Amplification Technology Innovators: Shaun Mockel, Anthony Smith, and Brian Walters (Mechanical Shop) Finally, the Incubator Booth showcased two innovations currently in progress: • Digital Operator Rounds Sheets Innovators:Ashley Freeman (CSO), Nick Hansen (Plant Operations), Neil Meyer(Plant Maintenance), and Ian Morales (Asset Management) • Handheld Device to Collect Household Hazardous Waste Collection Facility (HHWCF) Visitor Data Innovators: DmitryAbramov(IT), Dennis Chebotarev(IT), Dave Wyatt(HHWCF), and Winston Ingram (HHWCF) Staff would like to thank everyone who nominated projects, the innovators, staff who visited the fair, the Buildings and Grounds team for assisting with the setup and takedown, Jimmie Castillo in the Reprographics Service Center for printing the materials for the fair, Human Resources and Organizational Development Manager Teji O'Malley and General Manager Roger S. Bailey for supporting the fair, and to the Central San Leadership Team and Board of Directors for fostering innovation throughout the organization. The Administration Committee received a recap of the fair at their November 1, 2022 meeting, where Chair Pilecki requested that the full Board receive a brief recap. At the Board meeting, staff will present a brief recap of the fair as well as information on the Featured Innovations via the attached presentation. Strategic Plan re-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service GOAL THREE: Workforce Diversity and Development Strategy 3- Retain skilled workers by investing in resources and opportunities for all employees to grow and thrive, Strategy 4- Foster a culture of diversity, equity, and inclusion ATTACHMENTS: 1. Presentation December 15, 2022 Regular Board Meeting Agenda Packet- Page 122 of 145 Page 3 of 12 December 15,2022 2022 Innovations Fair Board Meeting Christina Gee tic Management Analyst 1 r - Fair Nominations solicited from staff is it the Incubator Booth to see in-progress projects and suggest ideas to make us mare Innovative Projects showcased by categoryons in Step 6y fhe InnovatiVlsit the Featured lnnovahor booths and Merhaniral VOTE for Your fava rite one fNaintenanre Featured Innovations display Recent innovations in Mechanical Maintenance Incubator Booth Live voting at the fair to select winners from Featured Innovations y z December 15, 2022 Regular Board Meeting Agenda Packet- Page 123 of 145 1 Page 4 of 12 INNOVATION OF THE YEAR: r Debris-Catching Device for Maintenance Access Holes Innovators: r -� Tifton Gantt (Collection System Operations (CSO)) and Loren Reimer(CSO) _ 3 Challenge Adjusting maintenance access hole castings Y and covers creates concrete debris that falls into a makeshift device or into the channel r . Requires confined space entry or a vac truck �v Innovation: Debris-catching device Catches the debris at an easily-reachable level Is adjustable for access maintenance access holes with different depths Easy to carry 5 - t Only additional cost:a signpost 1 4 December 15, 2022 Regular Board Meeting Agenda Packet- Page 124 of 145 2 Page 5 of 12 RUNNER-UP: Improved Effluent with Dissolved Oxygen (DO) Set Point Change Innovators: _ Amurr - Mike Allen (Plant Operations), Aaron Cortez (Plant Operations), and Michael Cunningham (Special Projects/ Planning) t 7. 5 Challenge - • Aeration equipment is aging,and air distribution control is challenging f • High turbidity(low clarity)events were increasing in frequency and duration F • Requires increased Operator attention 1� • Makes ultraviolet(UV)and recycled water processes less efficient • Shutdowns for preventative maintenance work were more challenging to schedule Innovation: Changing the set point of the DO target • Redistributed air within Central San's 8.4 million gallon aeration tanks v • Bumped up DO target at the meter's controlling air flow to the first half of the tanks from atypical industry value of 2 to 3 mg/L • Results • Stabilized and improved effluent quality by decreasing turbidity(increasing clarity) • Fewer UV disinfection lamps need to be in service(reducing electricity demand and maintenance for cleaning and lamp replacement) • Easier and more efficient to operate recycled water treatment processes(higher water quality can help reduce chemical usage) • Lower nitrogen being observed in effluent data from summer 2022 • Will potentially help effluent quality stability during future shutdowns needed for capital projects 6 6 December 15, 2022 Regular Board Meeting Agenda Packet- Page 125 of 145 3 Page 6 of 12 Aeration System Overview Aeration basins _�.. y ^• 1 One actuator controls (Air Added) � 4 basins each air per pass(8 total) (2 Passes per basin) =i 11 down comers per pass(88 totaq on 1 RIM i Ii IE 1 1 X DO Probe{8 total] 'ma��WjW r 7 Treatment Plant Effluent Turbidity (lower turbidity indicates better clarity) Set pom[mange to a-o mg1L I i i 8 6 r a ly INV Y 4 i x Awrepe befog:SA NTU Awfeye■faer 3A NTU 14$a 8 8 December 15, 2022 Regular Board Meeting Agenda Packet- Page 126 of 145 4 Page 7 of 12 Featured Innovation: 75th Anniversary Experience Innovators: Emily Barnett, Ben Lavender, Zoie Campbell (former intern) (not pictured) Ann Vallee, Chris Carpenter, Charles Waltmire (retiree), and Kelsey Lansang, Joe Zumbo (all in Communication Services) 9 Challenge ' Celebrate Central San's 75th anniversary with a public"open house"event during a pandemic Since its launch Innovation: a year ago, there have been 75th Anniversary Experience customer website >11,000 page views and 360-degree interactive website(75th.centralsan.org)with a guided facilities tour,a 13,500 hotspot clicks learning hub with hands-on science activities for kids,videos,photo galleries,historical across the site. facts and images,and customer information on how to protect their pipes,safely Additionally, dispose of household hazardous waste,and get free recycled water for their gardens >20 virtual tours Enhances accessibility for tours for>900 participants of all ages Facilitates customer engagement have been hosted Has been used to recruit and r.. using the site. educate future wastewater workers 10 December 15, 2022 Regular Board Meeting Agenda Packet- Page 127 of 145 5 Page 8 of 12 Featured Innovation: Phone System Replacement Innovators: " DmitryAbramov, Charles Mallory, Damon Dun, Joseph Smith, TEAMS Matt Hart, George Solivar, and Tim Hiteshew, Jose Vega i John Huie (retiree), `S (all in Information Technology (IT)) C(DMING w� +lam 7e� ..r�•. �i ar 11 4W k Challenge Dated Avaya phone system lacked modern communication and productivity features Innovation: Teams-based phone system Culmination of three-year search considering different options Based on and integrated with Teams Staff can be more responsive while working off-site ; Helps maintain high customer service levels =,. uuHe Image from https:/Iuwm.edu/news/calling-features-added-to-microsoft-teams/ 12 December 15, 2022 Regular Board Meeting Agenda Packet- Page 128 of 145 6 Page 9 of 12 Ar___ Featured Innovation: Tertiary Membrane Filtration Pilot JIM Innovators: tip;/ - , ► � Amanda Cauble (Planning &Applied Research) tt and Dan Frost (Planning & Applied Research) J0 a 13 Challenge Determine what filtration method will best meet Title 22 recycled water regulations and facilitate future advanced recycled water ? opportunities for Central San i tjy SII r f Ir Innovation: Pilot project Tested three membrane manufacturers in parallel Operated a dual-stage reverse osmosis skid Ran concurrently with Phase 1A of the Filter Plant Improvements Project, _ where staff changed the media in one of the four filter cells for comparison Required 24/7 operation over six months,with staff performing operator checklists,water quality tests,and membrane chemical cleans;observing p �r performance trends;and completing maintenance and repairs iF Decommissioned in July 2022 ' Findings will help determine optimal operating parameters and how those might translate in full-scale costs Business case evaluation will be updated to determine best steps for the Filter Plant improvements to further Central San's mission of protecting the environment,while being fiscally responsible 14 December 15, 2022 Regular Board Meeting Agenda Packet- Page 129 of 145 7 Page 10 of 12 Featured Innovation: UV Resource Planning Dashboard Innovators: Khae Bohan (Asset Management), Mike Matthews (Asset Management), - Neil Meyer (Plant Maintenance), Ian Morales (Asset Management), Jon Nicolaus (Plant Maintenance), and Carl Von Stetten (Asset Management) 15 Challenge The planning of UV re-lamp is a pen and binder process w Operations and Maintenance inform each other which UV lamp banks are approaching 10,000 hours ".. Maintenance staff calls Warehouse to ensure UV bulbs and quartz sleeves availability r Staff creates work order and plans work activity based on staff availability y Innovation: UV Resource Planning Dashboard-- The planning of UV re-lamp is a digital processi- Data comes directly from SCADA*historian database, Cityworks asset management,and Oracle warehouse Scheduling/planning is more efficient Near real-time data is viewable from anywhere (runtime and UV Bank data is refreshed every five minutes and Oracle is refreshed hourly) *SCADA=Supervisory Control and Data Acquisition e'. 16 December 15, 2022 Regular Board Meeting Agenda Packet- Page 130 of 145 8 Page 11 of 12 Recent Innovations in the '= Mechanical Maintenance Shop Heat Exchange Flushing Cart Innovator: Anthony Smith I ; Return Activated Sludge Pump Improvements Innovators: Kenny Rosenstiel and Brian Walters Diagnosing, Replacing, and Repairing the Furnace No. 2 Gearbox Using Motion Amplification Technology Innovators: Shaun Mockel, Anthony Smith, and Brian Walters 17 Incubator Booth Digital Operator Rounds Sheets Innovators: ° Ashley Freeman (CSO), E -. Nick Hansen (Plant Operations), Neil Meyer (Plant Maintenance), and = Ian Morales (Asset Management) 4 Handheld Device to Collect Household Hazardous Waste Collection Facility(HHWCF) Visitor Data Innovators: Dmitry Abramov (IT), Dennis Chebotarev (IT), ' Dave Wyatt (HHWCF), and Winston Ingram (HHWCF) 18 December 15, 2022 Regular Board Meeting Agenda Packet- Page 131 of 145 9 Page 12 of 12 Acknowledgements Project Nominators Innovators Fair Visitors Buildings&Grounds Crew Jimmie Castillo in the Reprographics Service Center Teji O'Malley Roger S. Bailey(notably, for taking several of the photographs in this presentation) Leadership Team Board of Directors Magi 19 Questions? A. 20 December 15, 2022 Regular Board Meeting Agenda Packet- Page 132 of 145 10