The URL can be used to link to this page

Home My WebLink About02.a. Approve minutes of meeting held 12-01-2022 Page 1 of 7 Item 2.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT December 15, 2022 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: DECEMBER 1, 2022 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 12-01-22 meeting December 15, 2022 Regular Board Meeting Agenda Packet- Page 13 of 145 Page 2 of 7 CENTRAL SAN CENTRAL CONTRA COSTA • MINUTES* BOARD OF DIRECTORS: DAVID R. WILLIAMS President REGULAR BOARD MEETING BARBARA D.HOCKETT Virtual Meeting President Pro Tent Thursday, December 1, 2022 MARIAHN LAURITZEN 2:30 p.m. M>cHTA�JPiEcKI DRAFT Open Session (Video recorded) NOTICE This meeting was held virtually pursuant to findings made by the Board of Directors on November 3, 2022 under Assembly Bill (AB) 361 related to the ongoing COVID-19 pandemic. The agenda provided options in which members of the public could participate. ROLL CALL A regular meeting of the Board of Directors was called to order by President Williams at 2:30 p.m. Secretary of the District Katie Young called roll: PRESENT: Members: Hockett, Lauritzen, McGill, Pilecki, Williams ABSENT: Members. None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD Cheryl McCall, resident of Diablo addressed the Board expressing her extreme dissatisfaction regarding the Danville Sewer Renovations, Phase 4 project. She read a prepared speech regarding the project and the issues and concerns she has regarding her undeveloped lot near the project site. She advised her attorney sent a cease and desist of the project and requested the Board investigate the issues mentioned in her statement and provide a solution. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. December 15, 2022 Regular Board Meeting Agenda Packet- Page 14 of 145 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2022 Board Meeting Minutes- Page 2 General Manager Roger S. Bailey advised that this was the first time hearing of this issue and he promised to spend time with staff to address Ms. McCall's concerns and provide an update to the Board. Member Pilecki apologized to Ms. McCall and stated that Central San will review the situation to understand if any mis-steps were taken, and take appropriate steps to rectify the situation if so and discuss how to take care of undeveloped property to avoid future situations like this. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. OATH OF OFFICE 1. Administer Oath of Office to re-elected Board Members Michael R. McGill and David R. Williams ACTION: Ms. Young administered the Oath of Office to Board Members Michael R. McGill and David R. Williams. CONSENT CALENDAR 2. Approve the following: a. November 17, 2022 Board meeting minutes 3. Approve expenditures incurred October 12, 2022 through November 10, 2022 4. Receive Quarterly Financial Review for quarter ending September 30, 2022 5. Receive Financial Overview through the month of October 2022 6. Adopt Resolution No. 2022-079 accepting an Irrevocable Offer of Dedication for a sanitary sewer easement from HD 134 EI Dorado Member, LLC as related to Job 6730 in Danville, and authorizing staff to record documents with the Contra Costa County Recorder 7. Adopt Resolution No. 2022-080 accepting a Grant of Easement from Contra Costa County and authorizing execution of a Quitclaim Deed to Contra Costa County as both actions are related to Job 6728 at Buchanan Field Airport in the unincorporated area of Concord, and authorizing staff to record documents with Contra Costa County Recorder 8. Adopt Resolution No. 2022-081 (1) authorizing execution of a Quitclaim Deed- Easement to relinquish rights of the Temporary Construction Easement, from SFPP, a Delaware limited partnership (Kinder Morgan), related to the "Lagiss property"; (2) December 15, 2022 Regular Board Meeting Agenda Packet- Page 15 of 145 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2022 Board Meeting Minutes- Page 3 accepting the Quitclaim Deed-Easement, and (3) authorizing staff to record the documents with the Contra Costa County Recorder 9. Authorize the execution of a one-year extension to an existing contract with Meyers Nave for legal services, effective January 1, 2023 through December 31, 2023 10. Authorize the General Manager to continue to waive the volumetric fee for commercial recycled water truck fill program for customers up to a limit of 100,000 gallons per year, per customer for calendar years 2023, 2024 and 2025 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Lauritzen to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 11. Receive update on Central San's response to COVID-19 and other viruses Communications and Governmental Relations Manager Emily Barnett reviewed the presentation included in the agenda materials. Member Pilecki inquired about the incubation period with the new viruses detected. Ms. Barnett advised that a medical professional advised that depending on symptoms one can infect others up to eight days after the onset of symptoms. BOARD ACTION: Received the update. OTHER BOARD ACTION ITEMS 12. Appoint Board President for a one-year term commencing January 1, 2023 BOARD ACTION: Motion was made by President Williams and seconded by Member Pilecki to appoint Member Hockett as Board President for a one-year term commencing January 1, 2023. Motion passed by the following roll call vote: AYES: Members: Lauritzen, McGill, Pilecki, Williams NOES: Members: None ABSTAIN: Members: Hockett 13. Appoint Board President Pro Tem for a one-year term commencing January 1, 2023 BOARD ACTION: Motion was made by Member Hockett and seconded by Member McGill to appoint Member Lauritzen as Board President Pro Tem for a one-year term commencing January 1, 2023. Motion passed by the following roll call vote: December 15, 2022 Regular Board Meeting Agenda Packet- Page 16 of 145 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2022 Board Meeting Minutes- Page 4 AYES: Members: Hockett, McGill, Pilecki, Williams NOES: Members: None ABSTAIN: Members: Lauritzen 14. Consider renewal of findings pursuant to the Brown Act provisions provided under Assembly Bill (AB) 361 to continue the use of teleconference/hybrid participation for Board and Board Committee meetings for a 30-day period effective December 2, 2022 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to reestablish findings of a state emergency and local health recommendations to continue virtual/hybrid meetings pursuant to Brown Act provisions provided under AB 361 for a 30-day period effective December 2, 2022. Motion passed by unanimous roll call vote. Member McGill asked for clarity from District Council Kent Alm regarding AB 361 and the new provisions to the Brown Act. Mr. Alm advised that the new Brown Act provisions are effective January 1, 2023, but until the declaration of the State of Emergency by Governor Newsom concludes on February 28, 2023, AB 361 may still be used. REPORTS AND ANNOUNCEMENTS 15. General Manager— Reports a. Receive Fiscal Year 2021-22 Household Hazardous Waste Program Annual Report Senior Household Hazardous Waste Technician Geoff Niswander reviewed the presentation included in the agenda materials. BOARD ACTION: Received the report. b. Receive Payroll Operational Internal Audit Report Internal Auditor Benjamin Johnson reviewed the presentation included in the agenda materials. Member McGill stated that he appreciates the job Mr. Johnson performs and the amount of detail and effort that is put in the audits. He also commended Mr. Bailey for his efforts to have an internal audit program at the District. Member Hockett thanked Human Resources and Organizational Manager Teji O'Malley and her staff for all of their hard work in completing payroll and responding to the internal audit. BOARD ACTION: Received the report. December 15, 2022 Regular Board Meeting Agenda Packet- Page 17 of 145 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2022 Board Meeting Minutes- Page 5 16. General Manager—Announcements Mr. Bailey advised he will be out-of-the-office next week and Director of Finance and Administration Philip Leiber and Director of Operations Steve McDonald would be available in his absence. 17. Counsel for the District - No report. 18. Secretary of the District Ms. Young announced the following upcoming Committee meetings: • Administration — Tuesday, December 6 at 1:00 p.m. • Engineering & Operations — Wednesday, December 7 at 11:00 a.m. • Real Estate, Environmental & Planning — Wednesday, December 14 at 9:00 a.m. • Regular Board Meeting— Thursday, December 15 at 2:30 p.m. will be completely virtual. BOARD ACTION: Received the announcements. 19. Board Members - Committee Minutes a. November 16, 2022 - Real Estate, Environmental & Planning Committee — Chair Hockett and Member Pilecki (alternate) b. November 21 , 2022 - Finance Committee - President Williams and Member Hockett (alternate) BOARD ACTION: Received the Committee minutes. 20. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • November 21 , 2022 - Contra Costa Special District Association Chapter Meeting (virtual) Member Lauritzen • December 1, 2022 Contra Costa County Mayors Conference Meeting, Richmond Member McGill Member McGill provided a written report covering his announcements and other meetings. He advised that the Cal LAFCO event listed on his report had been canceled. December 15, 2022 Regular Board Meeting Agenda Packet- Page 18 of 145 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT December 1, 2022 Board Meeting Minutes- Page 6 Member Pilecki Member Pilecki announced that he would be attending the reorganization meetings for the cities of Concord and Pleasant Hill next week. President Williams President Williams provided an extensive update from the follow up meeting held between the Rossmoor community and Central San. BOARD ACTION: Received the reports and announcements. 21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance a. Consider authorizing Member McGill to attend the National Association of Clean Water Agencies (NACWA) conference February 13-16, 2023 in Sonoma, California BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Hockett to authorize Member McGill's request to attend the February 2023 NACWA Conference in Sonoma, California. Motion passed by unanimous roll call vote. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 3:37 p.m. David R. Williams President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California December 15, 2022 Regular Board Meeting Agenda Packet- Page 19 of 145