HomeMy WebLinkAbout00. BOARD AGENDA 12-15-2022 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA DAVID R.WILLIAMS-President
BARBARA D.HOCKETT-President Pro Tem
Thursday, December 15, 2022 MaRIAHNLAURI=N
Virtual Meeting MCHAEL R.ACGILL
2:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
December 15, 2022 Regular Board Meeting Agenda Packet- Page 1 of 145
Open Session -Virtual Meeting
(Video recorded)
2:30 PM
Public Message - Meeting Participation Options due to COVI D-19
a. Pursuant to Government Code section 54953(e) and with findings made by the
Board of Directors on December 1, 2022, under Assembly Bill (AB) 361 provisions,
this meeting will be conducted virtually. This meeting will also be livestreamed
at centralsan.org.
Members of the public interested in participating in the meeting or providing public
comment may opt to:
1. Teleconference: Join the meeting by conference call at: 1-209-425-2026/
Conference ID 467 251 178#
2. Email: Comments may be emailed before or during the meeting. Please email
your comment to sod¢ralsan.orq. If addressing a particular agenda topic,
please identify the agenda item. In addition, a Speaker/Comment Card is
available online.
3. Join the Meeting Online: To join as a virtual participant, please contact the
Secretary of the District at sod¢ralsan.orq for the meeting invite.
All comments received electronically will be provided to the Board. Please contact
the Secretary of the District's office with any questions.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
1. Receive the Government Finance Officers Association (G FOA) Certificate of
Achievement for Excellence in Financial Reporting for Fiscal Year 2020-21
(5-minute staff presentation)
Staff Recommendation: Receive the award presented by Finance Manager Kevin
Mizuno.
CONSENT CALENDAR
2. Approve the following:
a. December 1, 2022 Board meeting minutes
3. Set a public hearing for January 19, 2023 at 2:30 p.m. to consider establishing Houston
Court Area Contractual Assessment District (CAD) No. 2022-1 in Danville
December 15, 2022 Regular Board Meeting Agenda Packet- Page 2 of 145
4. Adopt proposed revisions to amend and retitle Board Policy No. BP 034 - Reporting
Protocol for Ethics Hotline
5. Adopt proposed revisions to Board Policy No. BP 042 - Other Post-Employment
Benefits (OPEB) Funding
6. Adopt Resolution Nos. 2022-082 to 2022-084 pertaining to the Ultraviolet Disinfection
Replacement Project, District Project 100012 that will:
• Approve funding eligibility from the California State Water Resources Control Board
(SW RCB) Clean Water State Revolving Fund (SRF)for the project;
• Approve reimbursement from the SRF Loan; and
• Find the Project is exempt from the California Environmental Quality Act (CEQA)
and file a Notice of Exemption accordingly
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
HEARINGS
7. Conduct a hearing to consider Mr. Bryn Bowman's appeal of a staff decision that Capacity
Fees in the amount of$6,738.40 are owed for an Accessory Dwelling Unit (AD U) at 3432
St. Mary's Road in Lafayette
(5-minute staff presentation regarding Items 7 and 8)
Staff Recommendation (Motion Required): Conduct the hearing and provide
direction by selecting one of the following actions for the referenced property:
A. Grant the appeal;
B. Deny the appeal; or
C. Provide other direction to staff.
8. Conduct a hearing to consider Ms. Theresa Ellis' appeal of a staff decision that Capacity
Fees in the amount of$7,801.72 are owed for an Accessory Dwelling Unit (AD U) at 51
Charles Hill Road in Orinda
Staff Recommendation (Motion Required): Conduct the hearing and provide
direction by selecting one of the following actions for the referenced property:
A. Grant the appeal;
B. Deny the appeal; or
C. Provide other direction to staff.
COVID-19 PANDEMIC RESPONSE
9. Receive update on Central San's response to COVI D-19 and other viruses
Staff Recommendation: Receive the update.
OTHER BOARD ACTION ITEMS
10. Consider renewal of findings pursuant to the Brown Act provisions provided under
Assembly Bill 361 to continue the use of teleconference/hybrid participation for Board and
Board Committee meetings for a 30-day period effective December 16, 2022
December 15, 2022 Regular Board Meeting Agenda Packet- Page 3 of 145
Staff Recommendation (Motion Required): Consider the information and take one
of the following actions for the manner to conduct Board and/or Board Committee
meetings for a 30-day period effective December 16, 2022:
A. Reestablish findings of a state emergency and local health recommendations
to continue virtual/hybrid meetings pursuant to Brown Act provisions provided
under AB 361; or
B. Do not make the required findings and conduct all Board and Committee
meetings pursuant to guidelines provided under Government Code 54953.(b)(3).
11. Receive and approve 2023 Board Committee and other assignments - President-Elect
Hockett
Staff Recommendation (Motion Required): Approve the 2023 Board Committee
and other assignments, effective January 1, 2023.
12. Adopt Resolution No. 2022-085 establishing the schedule of 2023 regular Board
Standing Committee meetings
Staff Recommendation (Motion Required): Adopt the proposed resolution and
schedule of regular 2023 Board Standing Committee meetings, as presented.
13. Hold discussion on Residential Sewer Service Charge rates for Accessory Dwelling Units
(AD U) as a potential new classification
(15-minute presentation)
Staff Recommendation: Receive the information and hold discussion; provide
input or direction to staff. (Motion may be appropriate)
REPORTS AND ANNOUNCEMENTS
14. General Manager- Reports
a. Receive the Fiscal Year 2021-22 Risk Management Annual Report
(10-minute staff presentation)
Staff Recommendation: Receive the report.
b. Receive recap of 2022 Innovations Fair
(5-minute staff presentation)
Staff Recommendation: Receive the update.
15. General Manager-Announcements
a. Announcements - December 15, 2022
Staff Recommendation: Receive the announcements.
16. Counsel for the District
17. Secretary of the District
December 15, 2022 Regular Board Meeting Agenda Packet- Page 4 of 145
18. Board Members - Committee Minutes
a. December 6, 2022 -Administration Committee - Chair Pilecki and Member Lauritzen
b. December 7, 2022 - Engineering & Operations Committee - Chair Lauritzen and
Member Hockett
Staff Recommendation: Receive the Committee minutes.
19. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
Member Lauritzen
• December 1, 2022 - Contra Costa County Mayors Conference, Richmond
Member McGill
Member Pilecki
President Williams
Staff Recommendation: Receive the reports and announcements.
20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ADJOURNMENT
December 15, 2022 Regular Board Meeting Agenda Packet- Page 5 of 145